USAJOBS search instructions FY12 v1.0

The Federal Job Search - A "Three - Step Process”

Step 1 – Create your Account or Log into your account..................................Page 5

Set up your “My Account” within USAJOBS

to:

1. Build or upload your résumé and post it online

2. Upload additional required documents

3. Receive customized job alerts

4. Apply for Federal Government jobs

5. Save or Email a Friend Job Opportunity Announcements

Step 2 – Searching for Jobs............................................................................Page 11

Search USAJOBS

database for thousands of available federal opportunities.

Step 3 – Applying for open positions..............................................................Page 12

Get all the information needed to obtain a position within the Federal Government.

You can also check on the application status for positions that you have applied for

through your USAJOBS

account.

The following pages will assist you in navigating the process to apply for open vacancy

announcements. If this is your first time using USAJOBS

and applying for federal

positions.

Note:

If this is your first time using the USAJOBS

program please allow at least 2 hours to

get your application information together within USAJOBS

. It is highly recommended

to prepare an account within USAJOBS

prior to searching for open positions.

 USAJOBS

, the federal government's official job search web site provides access to

vacancy announcements from all federal government agencies .

 USAJOBS

is updated every business day from a database of numerous worldwide job

opportunities and is available to job seekers in a format to ensure access for customers

with differing physical and technological capabilities.

Please read this guide thoroughly before attempting

to apply for any open vacancy announcements.

Vacancy announcements for federal jobs will describe the information needed to complete an

application such as the a description of the work to be performed; minimum required

qualifications; and how to submit your application and the closing date of the announcement. All

vacancy announcements have the option of applying through online or fax procedures to submit

your application, which may require special forms and instructions.

The resume you use to apply for Federal jobs will differ from those in the civilian (corporate)

workplace. Please review these helpful hints (listed below) when building your Federal resume:

1. Formats: Federal resumes have specific formats, which differ from those in the civilian

workplace. These include specific information, order, character counts, page length

requirements and fields. Review the “Duties” area of the vacancy announcement and tailor

your federal resume to that position.

2. Required information: Federal resumes require specific information such as social security

numbers; job start and end month and sometimes day; employer addresses; salary

information; supervisor names and phone numbers; college GPA and graduation dates; high

school education; all training, including course name, date and number of hours; and other

information typically not included in corporate resumes. If this information is not included, an

application may be rejected.

3. Length: Federal resumes (3-15 pages) are typically much longer than corporate resumes (1-

2 pages in general). They require detailed descriptions of duties: repeated for each job you

did them in. They also must specifically spell out how the client meets all requirements and

has done most of the duties for the job they are applying for or the application could be

rejected. Like corporate resumes, Federal resumes must detail accomplishments.

You should consider your resume as a proposal you are submitting in order to work for the

government. Your resume should carefully match the job announcement, with serious

consideration regarding your ability to perform the job. If you spend time and look at samples of

federal resumes versus resumes from the private sector, you could find yourself being referred to

a selecting official for consideration and an interview; and maybe even hired into the open

position.

Federal Resumes within USAJOBS®

After you click on the “Create a Resume” button and register with the USAJOBS

Web site, you'll

see that the resume-building process has five basic steps: Experience, Education, Other,

References, and Preview and Finish. The next couple of pages will walk you thru the online

resume process within USAJOBS

. As you complete the resume building process, keep an eye

out for blue circles with question marks inside, as these can help explain the step you're working

on with a little more detail. If you have a resume already prepared (e.g. in Microsoft Word or

Adobe PDF format) then you can just upload that document into your profile within USAJOBS

Applying For a Federal Position

Important Tip: Remember, in the Federal government, a full and complete application

package is to your benefit! An incomplete application package often precludes an applicant

from further consideration!

Different Methods to Submit an Application Package

Application packages for open vacancy announcements within the Sioux Falls VA Health Care

System can be submitted thru one of the below listed options. Please ensure that you are

submitting your application package only once for any applied position. Here are the available

options you can use to apply for any open vacancies:

Option 1: Online application submission

Step 1: Log into your account within “USAJOBS

” and search for any open vacancy

announcements.

Step 2: Completely read and print out the vacancy announcement.

Step 3: Click the “Apply Online” button to apply for this position.

Step 4: Read and follow all the prompts to transfer your application package from

“USAJOBS

” to “Application Manager”.

Step 5: Complete the online occupational questionnaire within “Application Manager”.

Step 6: Then please click the “Submit My Answers” button at the end of the process

(within “Application Manager”) to apply for the vacancy.

Option 2: Combination of online and fax application submission

Step 1: Log into your account within "USAJOBS

" and search for any open vacancy

announcements.

Step 2: Completely read and print out the vacancy announcement.

Step 3: Click the “Apply Online” button to apply for this position.

Step 4: Read and follow all the prompts to transfer your resume from “USAJOBS

” to

“Application Manager”. Complete the online occupational questionnaire on “Application

Manager”.

Step 5: Please click the “Submit My Answers” button at the end of the process to apply for

the vacancy.

Step 6: Fax all the required documents listed within the vacancy announcement you did

not upload within either “USAJOBS

” or “Application Manager” to the following fax number

1-478-757-3144.

Step 7: Complete the fax cover page http://staffing.opm.gov/pdf/usascover.pdf when

faxing your documents.

Option 3: Fax only application submission

Step 1: Faxing your entire application package if you cannot apply online.

Step 2: Open "USAJOBS

" and search for any open positions.

Step 3: Read completely and also print out the vacancy announcement.

Step 4: Please click the link “View Occupational Questionnaire” located within the "How to

Apply" section and print out this questionnaire and then print out the OPM-1203FX form

also located within the "How to Apply" section to provide your answers to the “View

Occupational Questionnaire”.

Step 5: The OPM-1203 FX is the official response sheet. Viewing the “Occupational

Questionnaire” lists the questions and the OPM-1203 FX is the answer sheet. If the

“Occupational Questionnaire” states to list an item or questions blank then you do not need

to respond to the question.

Step 6: The OPM-1203 FX can be found at the following:

http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

Step 7: You will need to fax the OPM-1203FX and all the required documents listed within

the vacancy announcement to the following fax number 1-478-757-3144. Your OPM-

1203FX will serve as a fax cover page for your fax transmission.

To apply for any open vacancy announcement, you must provide a complete application package.

You need to insure that all required application documents are received by 11:59 p.m. Eastern

Time (ET), by the closing date of any announcement, in order to be considered for any position. If

you do not submit the required documents your application may not be considered for the applied

position. Please review the “Required Documents” section of the vacancy announcement, if the

materials apply to you then you will need to submit this material. If this material does not apply

then disregard these documents.

HINT:

It is highly advised to print out the vacancy announcement and refer to it while

preparing your application package.

All Applicants please include:

1. Complete and current resume or CV.

2. OF 306, "Declaration for Federal Employment. You must complete this form to determine

your suitability for Federal employment. (Please sign this form on page 2, question #17a)

3. Occupational Questionnaire. (This is located in the Application Manager program after you

click the "Apply Online" button)

4. Copy of Unofficial transcript. (If required within the qualifications section of the vacancy

announcement)

Current and former Federal Employees please include :

1. Copy of latest performance evaluation - All current and previous Federal employees must

provide their most recent performance evaluation with their application package.

2. SF-50 “Notification of Personnel Action” - All previous and current Federal employees must

provide their last or most recent SF-50, “Notification of Personnel Action”.

Veteran Applicants applying for preference please include :

1. If a veteran: Veterans Preference eligible's, including 30% or more disabled, must submit a

legible copy(ies) of ALL MEMBER 4, DD-214's showing dates of service and character of

service (honorable, general, ect.).

2. Disabled Veterans and other Veterans eligible for 10-point preference must submit an SF-

15 with current proof of a service-connected disability. 10-point preference can only be

given when this form is submitted.

3. VA Civil Service Preference Letter - If applying for 10-point Veterans preference using an

SF-15 (as stated in item #2 above) you must also include a copy of your VA Civil Service

Preference Letter. A VA Civil Service Preference Letter can be obtained from the nearest

Veterans Benefits Administration Regional Office.

Veteran's Preference:

When applying for Federal Jobs, eligible Veterans should submit all documentation of past

military service by submitting legible copy (copies) of ALL MEMBER 4, DD-214's showing

dates of service and character of service (honorable, general, ect.). More than one DD-214

may be submitted to show all dates of active military service If you are a veteran and do

not know what your status would be then please review the Department of Labor's

Veterans Preference website at http://www.dol.gov/elaws/vetspref.htm to determine your

current status.

What is Required within an Application Package

Begin the process by signing

into your USAJOBS

account.

If you do not have an account,

click “CREATE AN ACCOUNT.”

** REQUIREMENT**

You must have an account established before uploading resumes and applying

for any open positions.

To expedite the application process, candidates should create their USAJOBS

account

prior to beginning their applications. To do so, follow the steps listed on the next few

pages.

Step 1 – Creating an account or Logging into an existing account

NOTE:

 You will be prompted to edit your username if it is not unique

 Your password must contain a special character, a number, and be at least 8 characters

in length

 Document your Username and Password for future reference!

Complete all required fields

(indicated by a red asterisk * ).

To create and account you must enter

some basic Personal Information into

the Form Section

Basic Profile Information

From your “My Account” page, click “Resumes” to expand the view of the available options in

the dropdown menu:

The “Build New Resume” option

allows you to create or build a

resume using the USAJOBS

Resume Builder

The “Upload New Resume” option

allows you to upload your own

resume(s) from your computer,

flash drive, etc.

NOTE: You may store a total of 5

resumes. These 5 may be a

combination of resumes you have

created or built using Resume

Builder, or uploaded.

Once you’ve filled out the basic profile information and created your account, you

can Build a New Resume or Upload a New Resume by selecting one of the

options in the Resumes area.

In your USAJOBS

account you can:

• Build or Upload a new Resumes

• Upload and save Documents required to support your application

• Check your Application Status

• Create Job Search Agents

• Review any Saved Jobs

USAJOBS

– My Account Area

After selecting to “Build New

Resume”, you will be redirected to

the “Experience” section of the

USAJOBS

Resume Builder. To build

your work experience, you should:

1. After expanding the “Resumes”

section to review any resumes that

you have saved to your account.

2. From your account page, you also

have the option to Build or Upload a

new resume.

3. You can build a full resume online by

selecting “Build New Resume”.

4. You also have the option to Upload

new documents.

5. Expand the “Saved Documents”

section This section will allow you to

upload and store additional

documents.

• Complete all required fields

(indicated by a red asterisk * ).

• Use “Spell Check” to ensure correct

spelling of information you entered.

• To add additional work experience,

simply click “Save Experience” after

completing all required fields. A

blank “Experience” page will display

and you should complete the

required fields.

• When you have entered all your

work experience, click “Next” to

move to the next section.

Resume Builder within USAJOBS

The next section you will see is

“Education.” To build your Education, you

should:

• Complete all required fields (indicated

by a red asterisk * )

• Use “Spell Check” to ensure correct

spelling of information you entered.

• To add additional Education, simply

click “Save Education” after

completing all required fields. A blank

“Education” page will display and you

should complete the required fields.

• When you have entered all your

Education, click “Next” to move to the

next section .

The third section you will see is “Other.”

There are no required fields in this

section. You have the opportunity to

provide information associated with:

• Any Job Related Training you have

completed. Use “Spell Check” to

check your entry.

• Language Skills you may have. To

add additional languages, click “Add

Language”

• Any Specific Organizations or

Affiliations that you are a member

of. To add multiple organizations or

affiliations, click “Add Affiliation”

• Any Professional Publications or

Additional Information that you want

potential employers to be aware of.

Use “Spell Check” to check your

entry.

• When you have completed the Other

section, click “Next” to move to the

next section.

Resume Builder within USAJOBS

The fourth section allows you to enter

either professional or personal

references. You may enter and save up

to 5 references. You do not have to

provide references unless you want to.

If you do not want to provide

references, click “Next” to move to the

next section of the Resume Builder.

• Complete all required fields.

(indicated by a red asterisk * )

• To add additional References,

click “Save Reference.”

• When you have completed the

Reference section, click “Next” to

move to the fifth and final section.

The final section allows you to Preview and

Finish your resume. You also have the options

to either print your resume or email your

resume.

1. Review all information for correctness

2. Click “Previous” to edit information

3. Click “Finish” to complete your resume

Once you have finished building your resume,

you will be redirected to the Resumes page and

can view, edit, duplicate, or delete previously

built resumes. You can also change the status of

your built resume from Not searchable to

Searchable by clicking on the “Make Searchable”

link. You can change your resume status back to

Not searchable at any time by clicking the “Make

Non-Searchable” link.

To upload a saved resume, click “Upload New

Resume.” This option can also be used from your

My Account page within the Resumes dropdown.

Resume Builder within USAJOBS

Once on the Resume Uploader page,

you will see the different document

formats that are acceptable for

uploading (e.g. doc, docx, rtf, pdf,

png, gif, jpg, jpeg). You are also able

to view a “Sample Resume” and tips on

“What to Include” in your resume.

1. To upload your resume, you are required to enter a name (e.g., Resume-

Mine2013) for each resume that you upload.

2. Use “Browse” to select the resume that you wish to upload.

3. Click “Upload.”

After a successful upload, you will

return to the “Resumes” page

where you can view or delete your

uploaded resume(s).

You can also change the status of

your uploaded resume(s) from Not

searchable to Searchable by

clicking on the “Make Searchable”

link. You can change your resume

status back to Not searchable at

any time by clicking the “Make

Non-Searchable” link.

If you need additional assistance

please review the Tips area within

the Resumes page. This area will

provide a good example of what a

resume should look like and

different information to include

within your resume.

The number of resumes you have

created or uploaded will display.

To build or upload additional

resumes, simply repeat the steps

described in this tutorial.

Remember, you can only have 5 resumes

on file at any time.

It is not time to search for current open vacancies.

Please continue thru the next few pages to find open

jobs.

Resume Builder within USAJOBS

Resume Uploading within

USAJOBS

From the USAJOBS

main web page you can perform a local search by enter “Sioux Falls,

VA” in the “what” field (shown below). Follow the instruction on this page to narrow down

your search.

1. Once the page has

refreshed, click the

button that says

“Jobs for Federal

Employees” on the

top left corner of the

screen.

2. Use this only if you

are a current or

former federal

employee or a

veteran with

preference.

3. You can refine your search by

selecting an item from this drop

down box. For example, if you

want to see a list of position that

are closing soon then select the

“Close Date” item and USAJOBS

will redo your search.

Step 2 – Searching for Jobs (Basic Search)

Remember to log into your

account before searching

for jobs.

Select the blue question marks for an explanation of that specific area.

Step 3 – Applying for the open vacancy

Once you find the open

vacancy you wish to apply for

then just click on the name

of the position and this will

open the full vacancy

announcement (shown

below).

The vacancy announcement contains all

the information about the open position.

The following page will break down the

vacancy announcement to give you a

better understanding of the information

contained within the vacancy

announcement.

How to read the vacancy announcement

The most confusing part of any federal vacancy announcement is understanding the vacancy

announcement. Each vacancy announcement is broken down into 5 parts;

The “Overview” area covers the general information about the agency placing the

announcement, general position information, pay plan information, and the “Who May

Be Considered” area. Please pay attention to this area as it will describe who may apply

for the position.

The “Duties” area covers the what the position will be performing. It is important to

review this area carefully and apply this information into your resume. You could have a

better chance of being considered if your resume relates, in some part, to the information

within the “Duties” area.

What is meant by “Status” candidates?

A “status” candidate means the position is open to all current and former federal

employees, and veterans with preference. If the announcement states “Open to

all US Citizens” then everybody may apply for the vacancy position.

The “Qualifications & Evaluations” area covers the requirements for that position. These

standards are used to evaluate the minimum qualifications required for the position.

Please pay special to these qualifications as the will inform you of the experience and

education requirements for any position.

The “Benefits & Other Info” area covers general information about the benefits offered

by the federal government. Federal employees can review current information about

health, dental, vision and life insurance, flexible spending accounts, and long term

care insurance. This information can be found at the Office of Personnel Management’s

web site (www.opm.gov).

The “How to Apply” area contains all the information needed to apply for any open

vacancy. From what information is needed within the application package to how to

apply (either online or by fax), this is what this area will advise you. This is the most

important area to read prior to starting any application package!

Starting the Online Application Process

At the floating window on the right of the announcement, click “Apply Online”:

Important Notice: Do not apply using someone else’s account. This may lead to

incorrect information being submitted with your application.

Clicking on “Apply for this position now” will take you to Application Manager to apply

for any open position.

Click the “Apply for this position now” button

Select Résumé and Any Supporting

Documents

• Click on the résumé you wish to

submit

• Click on the additional documents

you wish to submit

• Click the required boxes to agree

with the statements (red stars *)

It is important that you select the items

you want to be included with your

application package, if you fail to select

your material it will not be uploaded

within the Application Manager program

If you have an existing USAJOBS

account

• Enter your username and password

• If you have forgotten your username and password click “Forgot Password” and follow

the instructions (Note: you will have to return to the vacancy announcement and click

Apply Online to restart the application process)

• Click Log In

HINT: Please follow these instructions to

transfer information to Application Manager

The transition from USAJOBS

to Application Manager

• Application Manager is used collect online application and assessment

information for specific vacancy announcements.

• Where USAJOBS

is the warehouse of available jobs, Application Manager is

the application process for open positions.

Completing Your Application in Application Manager

Biographic Information

The Navigation Bar in the

upper left corner indicates

what part of the process

you are in and how many

are left to complete.

Your information will be

pulled out of USAJOBS

Click Next on each section , clicking next will save your information

Repeat for each section of the application process

Re-using and Uploading Documents in Application Manager

This displays the documents

submitted from your profile in

USAJOBS

Any documents previously

submitted through Application

Manager will be listed under

Documents Available for Re-use.

Select any documents to submit

by checking the box next to

them.

These are the documents will be

forwarded automatically when

you click the Submit button in

Application Manager

Please review that the

information was

pulled over correctly.

The “Documents on File” will include all items sent from your USAJOBS

account.

Note:

You do not have to upload documents in Application Manager if you have already

uploaded the documents in your account in USAJOBS

Hint: Refer to the “Required Documents” area of the “How to Apply” section within the

vacancy announcement for a complete list of required documents

** Failure to submit all applicable required documents may result in your application

package not being considered for the open position. **

Please follow the

on-screen

instructions to

upload additional

documents into

your application.

The Upload Documents section of the online

application process provides another

opportunity to submit any additional

documents that are not within your

USAJOBS

account.

Upload Documents

Submit Application

You must click “Submit My Answers” to apply!

IMPORTANT!

Note: If you receive a warning that a section of the assessment is incomplete, return to that

section using the Navigation Bar on the left and complete all required information.

A confirmation of your submitted application package will appear.

SUCCESS!

You have successfully applied to this position!

Click View/Print My Answers

on the Navigation Bar to see

and print your responses

Click here to return back to USAJOBS

Checking the Status of Application Packages

Click on Application Status to see the status of all Application Packages

Within Application Manager, the

Details page provides information on

Assessments, Documents, Messages,

and Application Processing Status

For detailed information regarding

your application, click on “more

information.” This will take you to

Details page within Application

Manager for more information about

your application.

REMEMBER:

Complete and up-to-date information

on the status of your application

packages can be found 24 hours a day

in you’re “My Account” section of

USAJOBS

Alternative to Applying Online: Faxing Applications

If you cannot apply online:

1. Please review the "Required Documents" area to ensure that all the required

documents are faxed together with your application package.

2. Print the OPM Form 1203-FX form to provide your response to the occupational

questionnaire.

3. Fax the completed OPM Form 1203-FX along with all required documents to (478) 757-

3144. Your 1203FX form needs to be placed on top of all materials being faxed and will

serve as a cover page for your fax transmission.

4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1. Complete the fax cover page. You must use the USAJOBS

fax cover sheet in order for

your documents to be matched with your online application.

2. Fax your documents to (478)757-3144.

Faxed documents submitted with missing information will not be processed. It is

recommended that on the fax cover page and the OPM FORM 1203-FX that you print neatly

and with capital letters to ensure your application package materials are properly received.

The following will prevent your documents from being processed:

 Not using the special cover page mentioned above.

 Missing, incomplete, illegible, or invalid Vacancy Identification Number

 Missing, incomplete, or illegible Social Security Number or Name

For optimum accuracy:

 It is recommended that characters be written in all capital letters and printed neatly to

ensure the faxed material is uploaded properly.

 Do not write on or outside the boxes.

 Do not use special characters.

 Use the following example as shown below.

You may visit USAJOBS

Resource

Center where you can find tutorials

for using different areas of

USAJOBS

and information about

Federal Employment, applying for

Federal jobs, Veterans information,

and other areas to assist you within

the application process.

Resource Center