Zoom Tutorial 1. Using Zoom to deliver and record lectures and hold

Zoom Tutorial

1. Using Zoom to deliver and record lectures and hold office hours (up to 300

participants). You will need a computer with a webcam. Classroom computers do

not have webcams

a. These instructions may differ slightly whether you are using a Mac or

Windows, or if you are using the zoom in a browser or on the app. Which

ever it is, the commands and buttons should be the same, however you

may have to search your screen to find them.

b. It is HIGHLY recommended that you have your powerpoint and any other

materials opened on your computer before you begin a Zoom session so

they are easy to find as you go

Zoom Tutorial

Below are specific instructions starting from downloading Zoom to interacting with your

class, and other features of Zoom you may need to interact with students. The flow for

Zoom for any given class time is:

1. Start a meeting

2. Turn on your video

3. Hit record

4. Start interacting with your students (if synchronous)

5. You can share your screen to show a powerpoint presentation or just keep the

video on you, and switch back and forth as needed.

6. End the meeting.

Read below for step-by-step instructions for each of these and other features you

may want to use.

a. Log into Zoom at https://tamu.zoom.us with your TAMU ID. Your profile will

show up on the screen. Faculty and students may need to download the zoom

app to computer (do after logging into zoom).

You want to download “Zoom Client for Meetings”

Once the installer downloads, double-click it to run it

It will give a pop –up screen to login. Choose “Sign in”, then “Sign In with SSO” on the

right. For the domain type “tamu” and then hit Open Zoom.

You will then log in with your NetID and Password.

This will pop up with your zoom app now installed shown here:

FOR REGULARLY SCHEDULED LABS/LECTURES

b. Hit the Schedule button on the bottom left, or if in a browser, click on Meetings

and then Schedule a new meeting and fill in the information as directed. (See below

screenshot for overall settings)

General Settings to use

i. Topic

Rename to course name or number

Change date and time

Set duration to class time or set to recurring with no fixed time.

You don’t need to require registration unless you want to know who joined

ii. Meeting ID

Generate Automatically

iii. Password

Do not require meeting password

iv. Video

Host on; participants off

v. Audio

Computer Audio

vi. Meeting options

Enable join before host

Mute participants upon entry

***Only Authenticated users can join (this will make it possible to get a

want this)

Automatically Record

v. Save settings

Your screen should look something like this:

c. Click Schedule

i. Click Meetings, then hit Copy the invitation

ii. copy this information, with the meeting link and meeting ID onto your clipboard

iii. paste this information to an Announcement on eCampus (click send email

immediately below) or as an email to your class.

d. Start your lecture

i. log into Zoom https://tamu.zoom.us OR Open the Zoom App on your computer

ii. Click Meeting at the top and locate the scheduled meeting from your list

iii. Click the meeting start button, then Join with Computer Audio (you can also

Test your speaker and microphone if you want to, but you will have to eventually

click Join with Computer Audio to begin)

iv. You can share content (slides, videos, etc.) using the shared screen, or load

slides using Virtual Background by clicking the up caret [ /\ ] to the right of

the Start Video icon. If you share your screen, be careful to clean up your

desktop!

v. To ensure minimal background noise during your ZOOM Class, it is

recommended that you mute everyone on the call. We have that setting done

earlier, but if needed again, click on the Participants icon at the bottom of your

screen Click Mute All in the side panel.

e. To record your lecture ahead of time or during your lecture, when in the meeting hit

the Record icon on the bottom toolbar

i. Once you end a meeting, the recording will be automatically converted to an

mp4 and saved to your Documents Folder on your computer ready to be

uploaded to Google Drive. Another way to access recording links is to navigate

to zoom.us/recording in your browser. If you choose to save to the Zoom cloud,

you can edit the video or add captions but you must keep it in the cloud and

share it with your students. The edits and captions made in the cloud will not

download with the recording.

ii. Press the Share icon next to the recording you would like to distribute. You

can update the sharing settings and distribute them using the provided link.

When you share a meeting, click the box that says “require registration” so that

you can see who has viewed the video.

iii. You will see an option to save in the cloud or on your computer.

f. Meeting participants can ask questions during a ZOOM Class / Meeting via the

meeting Chat.

i. Start by clicking the Chat icon on the bottom right of your screen

ii. The chat panel will open up on the right and you can view and respond to all

public or private chats

iii. Use the three dots [ … ] to choose whether you want to send messages to all

meeting attendees or the host privately, you can also save the chat here to

respond to questions later.

g. To share your screen for your powerpoint presentation

i. Once you have joined the meeting, click on the green “Share Screen” button at

the bottom of your screen (you may have to move your mouse towards the bottom

for it to appear

ii. You now have the option to share your screen. Whichever screen you select to

share is what your students will see.

iii. To stop sharing click the Red “Stop Sharing” button at the top of the screen.

You may have to move your mouse towards the top of your screen for it to

appear. This will revert back to your students seeing you live on screen.

h. To use the whiteboard:

i. Click on Share Screen at the bottom

ii. Select the Whiteboard and click on Share Screen

iii. When you click on the Whiteboard, the annotation tools will become available

iv. You can save the Whiteboard as a PNG file. It will then be stored in the Zoom

folder as 'whiteboard.png'

i. Breakout rooms are available for private meetings with students or to divide the

class into groups.

i. Once you have joined the meeting, click on Breakout Room at the bottom

(often it’s in the MORE button). You can assign students to rooms and go

between them.

j. End your class

i. move your curser to the lower left

ii. from the popup menu, click end meeting

iii. choose “end meeting for all”

iv. you will be prompted for how you want to store your recording, cloud or

computer. Save on your computer – it is taking many hours to get the saved

recording link on the cloud. Once saved to your computer, you can share the

video on the Google Drive.