2017 Student Handbook | Madonna University
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Student Handbook
Published July 2017
Our degrees change lives.
2017 Student Handbook | Madonna University
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Madonna University Student Handbook: Disclaimer Statement
July 2017
Rights Reserved
e information contained in this Student Handbook is accurate as of the date of release. Madonna University reserves the
right to make changes, additions and deletions to the policies, procedures, regulations, and programs set forth in this Student
Handbook, and such changes shall be eective as of the date of release of such changes, additions and/or deletions. Students
are responsible for reading and understanding the contents of this Student Handbook, including any and all changes, additions
and deletions thereto, and to otherwise be informed of all policies, procedures, regulations, and programs related to their role
as a Madonna University student. e student’s rights of appeal, if any, are set forth in the applicable sections of this Student
Handbook.
Nothing contained herein shall be deemed a limitation upon the expressed or implied powers or duties of the Board of Trustees
or the Administrative Oces of Madonna University.
Released by the Oce of the Vice President for Student Aairs and Mission Integration and eective as of July 2017.
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Madonna University Student Handbook
Table of Contents
SECTION 1: RESOURCES
Welcome letter from Vice President for Student Aairs and
Mission Integration ......................................................6
I. GENERAL
a. Campus Oces ..............................................7
b. Leadership ......................................................7
c. Outreach Centers ............................................9
d. Compliance Statement ...................................9
e. Guiding Principles ..........................................10
f. Traditions .......................................................11
II. ACADEMIC AND PERSONAL SUPPORT
a. Academic Advising ..........................................12
b. Academic Policies ...........................................12
c. Bridging Lost Gaps Program (BLG) ................12
d. Counseling ....................................................12
e. Disability Resources .......................................12
f. First-Year Experience .......................................13
g. International Students ...................................13
h. Library ...........................................................13
i. Study Spaces ....................................................13
j. Transitions Center ..........................................13
k. TRIO Program ..............................................14
l. Tutoring Services (Center for Personalized
Instruction) ....................................................14
m. Writing Center ..............................................14
III. ATHLETICS
a. Facilities .........................................................14
b. Intramurals .....................................................14
IV. BILLING AND FINANCIAL ASSISTANCE
a. ATM .............................................................. 14
b. Financial Aid .................................................14
c. Financial Literacy ........................................... 14
d. Madonna OneCard .......................................14
e. Student Accounts ............................................16
V. BOOKSTORE
a. Book Buy Back ..............................................17
b. Book Rentals ..................................................17
c. Book Return Policy ........................................17
d. Purchasing Books Online ...............................17
VI. BUSINESS SERVICES
a. Copying ..........................................................17
b. Faxing .............................................................17
c. Mailing ...........................................................17
d. Postal Services.................................................17
VII. CAMPUS INFORMATION
a. Digital Signage ................................................18
b. Lost and Found ..............................................18
d. MYPortal ........................................................ 18
e. Public Safety ..................................................18
f. University Information Desk ...........................19
g. Website ...........................................................19
VIII. EMPLOYMENT
a. Career Services ................................................19
b. Graduate Assistantships .................................19
c. Internships .....................................................19
d. On-Campus Student Employment .................19
IX. FOOD SERVICES
a. Meal Plans .....................................................19
b. Stack’s Deli ....................................................20
c. Take 5 Lounge ................................................20
d. University Center Dining Hall ......................20
X. GRADUATION
a. Applying to Graduate ....................................20
b. Degree Audit ..................................................20
c. Graduation Mass ............................................20
d. Commencement .............................................20
XI. HEALTH AND WELLNESS
a. Fitness Center ................................................20
b. Outdoor Basketball Rims ...............................20
XII. REGISTERING FOR CLASSES
a. Holds .............................................................20
b. Registration ...................................................20
XIII. RELIGIOUS SERVICES AND SPIRITUAL
GROWTH
a. Campus Ministry ............................................21
b. Center for Catholic Studies and
Interfaith Dialogue ........................................21
c. Christian Prayer Room ..................................21
d. Interfaith Prayer Room ...................................21
e. University Chapel ...........................................21
XIV. SAFETY
a. Building Evacuations ......................................21
b. Fires ................................................................21
c. Medical Emergencies/First Aid/Death ............. 22
d. Power Outage .................................................22
e. Psychological Crisis .........................................22
f. Severe Weather/Tornado Warning ...................22
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g. Sexual Assault/Sexual Discrimination and/or .
Sexual Harassment .........................................23
h. Title IX Coordinator ......................................24
i. Violent or Criminal Behavior .........................24
XV. SERVICE AND VOLUNTEERISM
a. Service-Learning and Civic Engagement .........24
XVI. STUDENT LIFE
a. Activities ........................................................24
b. Leadership Development ...............................25
XVII. STUDY ABROAD
a. Study Abroad Opportunities ..........................25
XVIII. TECHNOLOGY SERVICES
a. Computer Lab ...............................................25
b. Copy Cards and Machines ............................. 25
c. Help Desk .....................................................25
SECTION 2: RESIDENTIAL LIVING
I. RESIDENCE HALL
a. Mission Statement and Goals .......................... 25
b. Residence Life Sta ........................................25
II. FACILITIES, LIVING GUIDELINES & PROCE-
DURES
a. Damages/Billing .............................................25
b. Electronic Appliances ....................................26
c. Furnishings ....................................................26
d. Mail/Post Oce Box Information .................26
e. Recycling ........................................................26
f. Room Decorations ..........................................26
g. Special Housing and Meal Plan
Accommodation Requests ..............................26
h. Technology ....................................................26
III. HOUSING ASSIGNMENTS
a. Housing Selection and Lottery System ...........26
b. Returning Resident Students .........................26
c. Room Change ................................................26
IV. HOUSING POLICIES AND PROCEDURES
a. Disciplinary Process ........................................27
b. Disciplinary Action.........................................27
c. Appeal of Residence Hall Charges/
Sanctions .......................................................27
d. Babysitting/Childcare .....................................27
e. Closing Periods ...............................................27
f. Housing Contracts and Deposits ....................27
g. Noise ..............................................................27
h. Pets .................................................................27
i. Quiet Hours ..................................................27
j. Smoking .........................................................28
k. Solicitation in the Residential Facilities ...........28
l. Summer Housing ...........................................28
m. Visitation/Guest Policy ..................................28
n. Window Policy ..............................................28
V. PROHIBITED ITEMS
a. Items Prohibited in the Residence Hall
Student Rooms ...............................................28
VI. RESIDENCE HALL SAFETY
a. Building Access ...............................................29
b. Combustible Items ........................................29
c. Entering a Student’s Room .............................29
d. Fire Alarms ....................................................30
e. Fire Safety Precautions ...................................30
f. Keys ..............................................................30
g. Lost/Damaged/Stolen Property ......................30
h. Storage ...........................................................30
VII. FINES ..................................................................31
SECTION 3: UNIVERSITY POLICIES &
PROCEDURES
I. COMMUNITY STANDARDS AND ACCOUNTABIL-
ITY
a. Introduction ..................................................33
b. Denitions ....................................................33
c. O-Campus Activities ....................................33
d. Personal Contact Information ........................33
e. Personal Safety and Security ............................33
II. POLICIES
Code of Conduct (Student) ................................33
Preamble ............................................................34
Article 1: Madonna University Drug & Alcohol Policies
1A. Alcohol Policy ..............................................34
1B. Alcohol Policy Violations .............................35
1C. Drug Policy .................................................35
1D. Smoking/Tobacco Policy .............................35
Article 2: Safety, Health and Wellness Policies
2A. Bullying .......................................................35
2B. Condential Crime/Incident Reports ...........36
2C. Dangerous Instruments/Weapons
Policy ..........................................................36
2D. Discrimination and Harassment Policy ........ 36
2E. Emergency Information/Emergency
Closing ........................................................36
2F. Gambling ....................................................36
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2G. Hazing ........................................................36
2H. Inclement Weather ......................................36
2I. Missing Residential Student Specically –
Notication Policy and Procedures ...............37
2J. Missing Student Notication Policy and
Procedure .....................................................37
2K. Noise Violations .........................................37
2L. Open Flame Burning Policy ........................37
2M. Parking Rules and Regulations ....................37
2N. Pond............................................................37
2O. Service Animal Policy ..................................38
2P. Sex/Gender-Based Harassment, Discrimina-
tion, and Sexual Misconduct Policy ..............38
2Q. Sexual Violence ...........................................38
2R. Stalking ........................................................38
2S. Student Health Insurance ............................38
2T. Tampering ....................................................40
2U. eft and Abuse of Property ........................40
2V. reats .........................................................40
2W. Unauthorized Entry ....................................40
2X. Unauthorized Keys .......................................40
2Y. Weapons ....................................................... 40
Article 3: Communication Policies
3A. Electronic Communications Policy ..............41
3B. Posting Policy ...............................................42
3C. Unauthorized Canvassing or Solicitation .....42
3D. Political Campaigning .................................42
3E. Wireless Internet Access (Wi-Fi) ...................42
Article 4: Academic Policies
4A. Academic Dishonesty ...................................43
4B. Active Military Duty ....................................44
4C. Attendance/Absence ....................................44
4D. Children ......................................................44
4E. Library Checkout Policy ...............................44
4F. Satisfactory Academic Progress for
Undergraduate Students ...............................44
4G.Satisfactory Academic Progress for
Financial Aid ................................................47
4H.Student Records ...........................................50
4I. Technology Learning Center Policies .............52
Article 5: Other Policies
5A. Disregarding a Directive from a University ..
Ocial or Failure to Comply ........................52
5B. Disruption of University Academic or
Operational Functions .................................. 52
5C. Disruptive Behavior .....................................53
5D. Dress Code ..................................................53
5E. Falsication of Information ..........................53
5F. Fundraising Policies and Guidelines ..............53
5G.Guest Students .............................................53
5H. Liability .......................................................53
5I. Media Relations ............................................54
5J. Residential Living Policy ...............................54
5K. Volunteer Protection Act (VPA) ...................54
III. DISCIPLINARY SANCTIONS
a. Reprimand ......................................................54
b. Restitution ......................................................54
c. Punitive Fine ...................................................55
d. Non-Paid Work ..............................................55
e. Educational Project, Treatment Program .........55
f. Possible Conditions of Reinstatement ..............55
g. Disciplinary Probation ....................................55
h. Suspension .....................................................55
i. Expulsion ........................................................55
j. Persona Non Grata ..........................................55
k. Sanctions for Violating the Student
Alcohol Policy ..............................................56
IV. PROCEDURES
a. Academic, Administrative or Grievance
Requests .......................................................56
b. Student Academic Grievance Review
Process .......................................................... 58
c. Student Non-Academic Grievance Review
Process .......................................................... 58
d. Student Conduct Review Process .................... 59
e. Student Conduct Appeal Process.....................59
f. Student Appeal Board Member Selection
Process .......................................................... 60
SECTION 4: GOVERNMENT REGULATIONS AND
COMPLIANCE
A. American Disabilities Act ...............................60
B. Clery Act .......................................................60
C. Family Educational Rights and Privacy Act
(FERPA) .......................................................60
D. Higher Education Opportunity Act ...............61
E.Title IX ...........................................................61
SECTION 5: OTHER UNIVERSITY POLICYBOOKS
FOR STUDENTS
Consult your academic college or department for additional
student policies.
A. Undergraduate Catalog ..................................61
B. Graduate Catalog ...........................................61
C. Broadcast Cinema Arts- Integrity, Decorum,
Ethics Statement and Release ........................61
D. ESL Advancement Policy ............................... 61
E. Hospice and Palliative Studies Graduate
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Handbook ....................................................61
F. Hospice and Palliative Studies Undergraduate
Handbook ....................................................61
G. MATESOL Handbook .................................61
H. Music Student Policies ..................................61
I. Nursing Student Handbook: Graduate .........61
J. Nursing Student Handbook:
Undergraduate .............................................61
K. Sign Language Studies Policies .....................61
L. Teacher Education Handbook .......................61
M. Teacher Education Program Policy
Manual .........................................................61
N. Writing Center Tutor Handbook ..................61
SECTION 6: CAMPUS MAPS
Madonna University Main Campus .............................62
Administration Building ...............................................63
Franciscan Center ......................................................... 64
DiPonio Building .........................................................65
Maertens Building ........................................................65
Athletic Complex .........................................................66
Gaylord University Center ...........................................67
Macomb University Center ..........................................68
SECTION 7: APPENDICES
Appendix A: Graduate Assistantship (GA) Student
Guidelines
Appendix B: International Student Handbook
Appendix C: Internship Guidebook
Appendix D: Registered Student Organization
Guidebook
Appendix E: Sex/Gender-Based Harassment, Discrimination,
and Sexual Misconduct Policy
Appendix F: Student-Athlete Guide 2016-2017
Appendix G: Student Employment Guide
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Welcome to Madonna University!
Students are the heart of our University community, and we are delighted that you have chosen a
Madonna education that will take place both inside and outside of the classroom. Madonna University is in the
midst of exciting growth and transformation, and we look forward to new achievements. As a Catholic University,
we strive to “educate the whole person”, so we focus on your emotional, environmental, global, intellectual, physical,
professional, social, and spiritual development. Maximize all that the Madonna education provides you, your family,
and your community.
is is a personal invitation to learn to navigate the University, connect with a positive support person, believe that
you can achieve your goals, be realistic about your strengths and areas of improvement, acquire unique skills in a
eld, prefer long term goals, be an active student leader, and serve with the community, throughout your college ca-
reer. At Madonna, you have access to caring, higher-education professionals who demonstrate their commitment to
your success by providing you with a high-impact college experience. We also are fortunate to have a strong ongoing
presence of Felician Sisters, who established Madonna University. Reach out and form meaningful relationships.
As a member of our community, you are responsible for reading and understanding the Student Handbook, which
is guided by our Felician and Franciscan mission and core values. e Student Handbook will be one of your tools
to successfully navigate the college experience by learning about campus resources, your rights and responsibilities,
residential living, safety, and other key policies and procedures. erefore, please read it carefully. Fully understand-
ing our community standards and academic expectations is an important responsibility that will ensure your success.
If you have questions and/or ideas about how we can enhance your college experience, please feel free to share them
with us. In the words of Blessed Mary Angela, foundress of the Felician Sisters, “do what needs to be done.” May
you have a highly productive year that brings you closer to achieving your academic and life goals.
Sincerely,
Dr. Connie Tingson-Gatuz
Vice President for Student Aairs and Mission Integration
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SECTION 1: RESOURCES
I. GENERAL
a. Leadership
Executive Council
Michael Grandillo, Ph.D., President
Dave Boyd, Vice President for Finance and Operations
Cam Cruickshank, Ph.D., Executive Vice President for
Enrollment Management and University Advancement
Connie Tingson-Gatuz, Ph.D., Vice President for Student
Aairs and Mission Integration
Lewis Walker, Ph.D., Provost and Vice President for Academic
Administration
Kellen Winslow, Sr., J.D., Assistant to the President for
Community Relations
Cabinet
Chris Benson, Ph.D., Assistant Vice President and Dean of
Students
Dina DuBuis, Assistant Vice President and Registrar
Tracey Durden, Assistant Vice President and Chief Human
Resources Ocer
Scott Kennell, Director of Athletics
John Magee, Assistant Vice President for Academic Planning
and Study Abroad
Academic Council
Deborah Dunn, Ed.D., Dean, Graduate School and Interim
Dean, School of Business
Kevin Eyster, Ph.D., Interim Dean, College of Arts and
Humanities
Karen Obsniuk, Ph.D., Dean, College of Education
Karen Ross, Ed.D., Dean, College of Natural and Social
Sciences
Catherine Grin, Ph.D., RN
Nancy O’Connor, Ph.D., RN, ANP-BC
Interim Co-Deans, College of Nursing and Health
b. Main Campus Oces
Academic Advising
Room 1111
734-432-5417
Oce Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday, Friday 8:00 a.m. – 5:00 p.m.
Admissions – Undergraduate
Room 1001
734-432-5339
Oce Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday, Friday 8:00 a.m. – 5:00 p.m.
Extended Hours the rst week of each semester:
Monday through ursday 8:00 a.m. – 7:00 p.m.
Friday 8:00 a.m. – 5:00 p.m.
Alumni
Room 1210
734-432-5811
Oce Hours:
Monday – Friday 8:00 a.m. – 4:30 p.m. or by appointment
Athletics
Room 1706
734-432-5608
www.madonnacrusaders.com
Oce Hours:
Monday – Friday 8:00 a.m. – 5:00 p.m.
Bookstore
Room 1206
734-432-5613
www.madonna.bncollege.com
Oce Hours: (Fall & Winter Semesters)
Monday and ursday 8:00 a.m. – 7:00 p.m.
Tuesday and Wednesday 8:00 a.m. – 5:00 p.m.
Fridays 8:00 a.m. – 4:00 p.m.
Summer and holiday hours will be posted on our website
Campus Ministry
Room 1408
734-432-5839 or 734-432-5524
Oce Hours:
Monday – Friday 9:00 a.m. – 5:00 p.m.
Career Services
Room 1411
734-432-5623
Oce Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday, Friday 8:00 a.m. – 5:00 p.m.
RESOURCES
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Center for Personalized Instruction (CPI)
Room 1400
734-432-5599
Oce Hours: (Fall & Winter Semesters)
Monday – ursday 8:30 a.m. – 7:00 p.m.
Friday 8:30 a.m. – 5:00 p.m.
Spring/Summer oce hours:
Monday – Friday 8:30 a.m. – 5:00 p.m.
Counseling and Disability Resources Center (CDRC)
Room 1303
734-432-5639, 734-432-5641
Oce Hours:
Monday – Friday 8:30 a.m. – 5:00 p.m.
Diversity and Inclusion – Bridging Lost Gaps Program (BLG)
Room 1115
734-432-5874 [email protected]
734-432-5672 [email protected]
Oce Hours:
Monday – Friday 9:00 a.m. – 5:00 p.m.
Financial Aid
Room 2005
734-432-5663
Oce Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday, Friday 8:00 a.m. – 5:00 p.m.
Extended Hours the rst week of each semester:
Monday through ursday 8:00 a.m. – 7:00 p.m.
Friday 8:00 a.m. – 5:00 p.m.
First-Year Experience (FYE)
Room 1111
734-432-5417
Oce Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday, Friday 8:00 a.m. – 5:00 p.m.
Food Services University Center
734- 591-1633
www.MUdiningservices.com
Graduate School
Room 2107
734-432-5667
Oce Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday, Friday 8:00 a.m. – 5:00 p.m.
Extended Hours the rst week of each semester:
Monday through ursday 8:00 a.m. – 7:00 p.m.
Friday 8:00 a.m. – 5:00 p.m.
Help Desk
Room 1103
734-432-5800
Oce Hours:
Monday and ursday 8:30 a.m. – 6:30 p.m.
Tuesday, Wednesday, Friday 8:30 a.m. – 5:00 p.m.
International Students
734-432-5791 International Admissions Room 1101B
734-432-5763 International Student Life Room 1411
Oce Hours:
Monday – Friday: 9:00 a.m. – 5:00 p.m.
Library
Room 2300
734-432-5703
Oce Hours:
Monday – ursday 8:00 a.m. – 1:00 a.m.
Friday 8:00 a.m. – 5:00 p.m.
Saturday 9:00 a.m. – 5:30 p.m.
Sunday 1:30 p.m. – 1:00 a.m.
Spring and summer semesters, intersession, and holiday hours
vary. ey are posted in advance at the Library and on our
Library web page.
Public Safety
Room 1704
734-432-5442
Oce Hours: 24/7/365
Registrar’s Oce
Room 2003
734-432-5400
Regular Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday and Friday 8:00 a.m. – 5:00 p.m.
2017 Student Handbook | Madonna University
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Extended Hours the rst week of each semester:
Monday through ursday 8:00 a.m. – 7:00 p.m.
Friday 8:00 a.m. – 5:00 p.m.
Residence Life
14221 Levan Road, Livonia, MI 48154
734-432-5755 Residence Life Oce
734-432-5696 Residence Hall Front Desk
Monday – Sunday 24 Hours
Service-Learning/Civic Engagement
Room 1400H
734-432-5880
Oce Hours: by appointment
Student Accounts
Room 2005
734-432-5600
Regular Hours:
Monday and ursday 8:00 a.m. – 6:00 p.m.
Tuesday, Wednesday and Friday 8:00 a.m. – 5:00 p.m.
Extended Hours the rst week of each semester:
Monday through ursday 8:00 a.m. – 7:00 p.m.
Friday 8:00 a.m. – 5:00 p.m.
Student Aairs Administration
Room 1400
734-432-5881
vpstudenta[email protected]
Oce Hours:
Monday – Friday 8:30 a.m. – 5:30 p.m.
Student Life
Room 1411
734-432-5426
Oce Hours:
Monday – ursday 8:00 a.m. – 6:00 p.m.
Friday 8:00 a.m. – 5:00 p.m.
Extended Hours the rst week of each semester:
Monday through ursday 8:00 a.m. – 7:00 p.m.
Friday 8:00 a.m. – 5:00 p.m.
Study Abroad
Room 1501
734-432-5669
Oce Hours: (Fall & Winter Semesters)
Monday – Friday 9:00 a.m. – 5:00 p.m.
Technology Services
Room 1104
734-432-5376
Hours of Operation:
Monday – ursday 8:30 a.m. – 10:00 p.m.
Friday 8:30 a.m. – 5:00 p.m.
Saturday 9:00 a.m. – 5:00 p.m.
Sunday Noon – 5:00 p.m.
e computer lab is closed on Sundays during the Spring/
Summer semesters.
e hours of operation are subject to change during the
holidays.
Transitions Center
Room 1404
734-432-5740
Oce Hours:
Monday – Friday 9:00 a.m. – 5:30 p.m.
Writing Center
Room 1403
734-432-5304
Oce Hours:
Monday – ursday 10:00 a.m. – 8:00 p.m.
Friday and Saturday 10:00 a.m. – 3:00 p.m.
Spring and summer semesters, intersession, and holiday hours
vary.
c. Outreach Centers
Gaylord University Center
80 Livingston Blvd.
Gaylord, MI 49735
Macomb University Center
44575 Gareld Road, UC-1, Room 220-E
Clinton Township, MI 48035-1139
586-263-6330
d. Compliance Statement
Madonna University is an equal opportunity, equal access,
and armative action Catholic institution of higher learning,
based on the Franciscan values, that is fully committed to
achieving a diverse student body.
Madonna University complies with all applicable Federal and
Michigan State laws, regulations, and executive orders regard-
ing non-discrimination and armative action.
Madonna University guarantees the right to equal educational
opportunity and does not discriminate on the basis of race,
RESOURCES
2017 Student Handbook | Madonna University
10
religion, color, sex, age, ancestry, national and ethnic origin,
disability, marital status, veteran status, sexual identity, gender
identity, domestic violence victim status, predisposing genetic
characteristic, or any other status or condition protected by
applicable Federal or Michigan State statutes in administra-
tion of its educational policies, admissions policies, scholar-
ship and loan programs and athletic and other school admin-
istered programs.
Madonna University complies with the Title IX of the Educa-
tion Amendments of 1972 prohibiting sex discrimination in
education, and with Section 504 of the Rehabilitation Act of
1973 prohibiting discrimination on the basis of a disability.
Madonna University students are expected to comply with the
applicable University handbooks, all other University policies
and procedures, and all laws, statutes, and regulations. Any
person who suspects or knows about any unethical or illegal
behavior is strongly encouraged to report the information to
Madonna University administration.
Madonna University will not tolerate any retribution, retalia-
tion, reprisal or other negative action against any person who,
in good faith, reports a suspected issue, problem, concern or
violation to Madonna University administration.
e. Madonna University Guiding Principles
Our Mission Statement
e mission of Madonna University, a Catholic and Francis-
can institution of higher learning, is to instill in its students
Christian humanistic values, intellectual inquiry, a respect
for diversity, and a commitment to serving others through a
liberal arts education, integrated with career preparation and
based on the truths and principles recognized within a
Catholic tradition.
Our Core Values
Franciscan
Respect for the Dignity of Each Person
Peace & Justice
Reverence for Creation
Intellectual Tradition
Felician
Respect for Human Dignity
Peace & Justice
Solidarity with the Poor
Compassion
Transformation
Madonna University
Respect
Integrity
Responsible Stewardship
Intellectual, Spiritual, Personal Development
Educational Access
Excellence
Our Madonna Commitment
Madonna University provides a caring, personalized, val-
ues-based learning community for students who seek knowl-
edge and preparation to succeed in a life of service to others.
Our Institutional Characteristics
• Caring Community
• Personalized Education
• Values-Based Experience
• Service-Oriented Career Preparation
Our Diversity and Inclusion Statement
Madonna University lives out its Catholic and Franciscan
mission and values by creating and maintaining an environ-
ment where all persons are treated with understanding and
respect. e University regards diversity and inclusion as
guiding principles. Diversity calls upon individuals to know
how to relate to qualities, conditions, and identities that are
dierent from their own and from the groups to which they
belong. Members of the University community are expected
to respect others inclusive of race, ethnicity, gender, sexual
identity, socioeconomic status, age, physical abilities, cogni-
tive abilities, family status, religious beliefs, political beliefs,
and/or religious tradition.
e University community guarantees the freedom of individ-
uals to explore their evolving self-identity in a safe, positive,
and nurturing environment. e University ensures that all
persons can participate in and have access to the everyday life
of the institution. is deepens the understanding and appre-
ciation of the individuality and circumstances of everyone.
Inclusion is essential for the creation of a welcoming environ-
ment that promotes respect, hospitality, peace, and justice.
At Madonna University, the commitment to diversity and
inclusion emanates from the Franciscan values of respect for
the dignity of each person, concern for the disadvantaged and
oppressed, and reverence for life. In concert with Ex corde
Ecclesiae and Catholic Social Teaching, we maintain that all
faiths and all people are welcome here.
2017 Student Handbook | Madonna University
11
f. Traditions
Madonna University Alma Mater
Madonna, our Alma Mater, with Wisdom, Truth and Light,
In service and love you send us forth, May you be
forever bright.
Refrain:
Where e’er we go, what e’er we do,
We will raise your standard high. Madonna, our Alma Mater,
your colors now bravely y.
Madonna, our Alma Mater, in mem’ry you will remain.
e goodness and truth we take with us, Forever we will
proclaim.
Refrain
Text by Sister M. Francilene Van de Vyver; arranged by
Linette Popo-Parks
e Prayer of St. Francis
Lord, make me an instrument of thy peace. Where there is
hatred, let me sow love;
Where there is injury, pardon;
Where there is doubt, faith;
Where there is despair, hope;
Where there is darkness, light;
Where there is sadness, joy.
O divine Master, grant that I may not so much seek
To be consoled as to console,
To be understood as to understand,
To be loved as to love;
For it is in giving that we receive;
It is in pardoning that we are pardoned;
It is in dying to self that we are born to eternal life.
School colors
Blue and Gold
Mascot
Cruzer the Crusader
RESOURCES
2017 Student Handbook | Madonna University
12
II. ACADEMIC AND PERSONAL SUPPORT
a. Academic Advising
e purpose of the Oce of Academic Advising is to assist
new, transfer, and current students with academic life. Aca-
demic advisors are committed to each student’s academic suc-
cess, as well as their intellectual, personal, and social develop-
ment. An academic advisor can help students explore options
and declare a major; assist with course selection and sched-
uling; answer questions regarding University requirements,
policies, and procedures; and connect students with helpful
University resources. In addition, an academic advisor can
recommend opportunities for personal growth and academic
development, make referrals to community and campus re-
sources, support students when they encounter both academic
and nonacademic challenges, discuss alternatives if students
have doubts about their initial choice of major, and provide
students with career-related information. First- time, rst-year
students, undeclared students, and provisionally admitted stu-
dents meet with advisors in the Oce of Academic Advising.
Declared students past the First-Year Experience are assigned
to a faculty advisor in their major department(s).
b. Academic Policies
Students are responsible for being aware of and following the
policies and procedures of their chosen academic major(s).
For more information, students can:
• Consult with their academic advisor
• Refer to their plan of study
• Review the Graduate or Undergraduate Catalog
• Verify if there is a departmental handbook or
manual for students
c. Bridging Lost Gaps Program (BLG)
e Bridging Lost Gaps Program (BLG), a program within
the Oce of Diversity and Inclusion, provides experiences
that prepare males from underrepresented communities across
Michigan for college and life after graduation. Students ac-
cepted into the BLG program are oered scholarship oppor-
tunities and resources to develop their leadership skills and
career goals. With encouragement from mentors and through
community service activities, students are challenged to grow
intellectually, spiritually, and personally.
BLG benets include:
• Community support network (academic and
social)
• Access to University student resources
• Career development opportunities
• Summer Bridge Program (July – August)
• Mentoring – peer and professional
• Financial aid resources
• Sense of belonging
d. Counseling
In addition to academic advisors, students have access to
counselors who assist in promoting personal growth and
development and who aid in times of stress and need. e
Counseling and Disability Resources Center (CDRC) pro-
vides counseling services and referrals for any student who
might be experiencing personal challenges or issues. Individ-
ual counseling is available for educational, career, social, or
personal concerns. Students whose academic performance is
being disturbed by personal problems resulting from stress
may contact the CDRC at 734-432-5639, 734-259-3796 or
ere also is a 24/7 hotline available for students through the
Student Assistance Program. Students can receive condential
assistance with any type of person or college-life challenge by
calling 855-774-4700.
e. Disability Resources
e Counseling and Disability Resources Center (CDRC)
creates an accessible, positive learning environment for all
students with disabilities. e CDRC oers services to pro-
vide students with disabilities an equal opportunity to fully
participate in all aspects of University life. Madonna Universi-
ty’s integrated, student-centered, learning environment results
from mutual cooperation and support of the faculty, sta, and
administration. Students with a disability may be eligible for
support services to assist them in their educational progress.
e CDRC works with the student to determine and oversee
appropriate accommodations, specic to the needs of each
student. e accommodations may include such things as:
•Managing notetakers and facilitating a positive
working relationship among the student, notetaker
and instructor.
•Managing and scheduling interpreting services and
supervising interpreters.
e CDRC team also works to continually provide an accessi-
ble learning environment through services such as:
• Academic advising
• Alternative testing
• Counseling
• E-test, enlarged text, text reading technology,
speech-to-text technology and braille printing capabilities
• In-class note taking
• Private testing environment and extended testing
time
• Reading and transcribing
• Sign language interpreting
• Student/instructor liaison
• Tutoring referrals
2017 Student Handbook | Madonna University
13
While students are ultimately responsible for their own
progress, CDRC services assist students to fully participate in
University life.
Rehabilitation Act of 1973 and Americans with Disabili-
ties Act of 1990
In accordance with its Catholic heritage, Madonna Univer-
sity recognizes that persons with disabilities can lead proud
and productive lives. erefore, the University implements
Regulation 504 of the Rehabilitation Act of 1973 and the
Americans with Disabilities Act 1990 as it applies to qualied
persons with disabilities, including the following: ensuring
all new facilities are accessible to persons with disabilities;
ensuring equal access to being educated in regular classrooms;
ensuring reasonable modications in academic requirements
are made to ensure full educational opportunity for students
with disabilities; providing auxiliary aids, when necessary, to
ensure full participation of persons with disabilities.
f. First-Year Experience
Students experiencing their rst year of studies at Madonna
University are in a unique time of transition. Sta in the
Oce of the First-Year Experience (FYE), and the Center
for Students in Transition, oversee a variety of programs to
help students navigate this experience successfully, make new
friendships, meet and work with faculty and sta members,
and adjust to a new community and environment. Serving
traditional-aged students (ages 17-24) who are coming to
the University directly from high school, home school, and
early college programs, the overall goal of the FYE program
is to help learners embrace their new identity as full-time
college students and assist them in assuming responsibility
for themselves and their education. e FYE sta supports
students through curricular, co- curricular, and extracurricular
programming.
g. International Students
e International Student Oces strive to provide quality
services, including information on international admission
requirements and F-1 student status, orientation status,
advising, and coordination of extracurricular and cultural
exchange activities, such as American host family visits and
English conversation partners. International students are
always welcome to contact the International Coordinator. See
Appendix C.
h. Library
e Madonna University Library supports the research needs
and enhances the information literacy skills of students,
faculty, and sta. To achieve these goals, the Library provides
quality resources, assistance, and instruction.
More than 236,000 print and electronic books, multimedia
resources, and over 100 subscription databases that oer 24/7
access to 69,000+ online full-text journals. Reciprocal bor-
rowing agreements with nearby colleges and universities, and
library participation in the Southeastern Michigan League of
Libraries Infopass program, enable students to take advantage
of the extensive research resources in the Detroit-Ann Arbor
area. Interlibrary loan and document delivery services extend
the availability of library materials. Librarians oer expert
assistance, at the reference desk, by phone or email, or by
appointment in private research consultations, and oer class-
es, and workshops to ensure that students access, evaluate,
and use information eectively and ethically in the research
process. e library oers wireless access, quiet study areas,
and rooms for collaborative work. e library also houses the
University Archives.
Access to all library resources is available on the Library web-
site at: http://library.madonna.edu/, including website access
to the Ask a Librarian email feature.
When withdrawing books, students are asked to show a valid,
current MadonnaOne Card ID.
i. Study Spaces
Students are invited to study in any campus space that is
available for use. Recommended locations include:
• Library (2nd Floor, Main Academic Building)
• Gathering Space near Stack’s (Franciscan Center)
• Take 5 Lounge (1st Floor, Main Academic Building)
• Transition Center (Room 1404, Main Academic
Building)
• e Center for Catholic Studies and Interfaith
Dialogue (Room 1300, Main Academic Building)
• Lakeside lounge and oor lounges (Residential
students only)
j. Transitions Center
e Transitions Center directly supports student veterans,
transfer students, adults returning to college after a delay in
their education, and rst-time adult learners over the age of
24.
A helpful and welcoming space, the Transitions Center oers
specialized programming targeted to the needs of adult learn-
ers, beginning with the half-day Adult and Transfer Student
Orientation program, designed to acclimate adult students to
the University.
Adult learners are encouraged to connect with the Transi-
tions Coordinator after being admitted to the University for
guidance and support. Students are connected to a variety
of academic, social, and community resources that will help
them reach their education goals. e Transitions Coordina-
tor serves as a student advocate in representing the interests of
adult learners across campus.
RESOURCES
2017 Student Handbook | Madonna University
14
k. TRIO Program- Student Support Services (SSS)
Housed within the Center for Personalized Instruction is the
federally grant-funded Student Support Services TRIO Pro-
gram. e program provides additional support and services
for those with a demonstrated nancial need (based on Fed-
eral income guidelines), rst-generation college students, and
individuals with a documented disability registered with the
Counseling and Disability Resources Center. TRIO students
receive tutoring, advising, mentoring, nancial literacy sup-
port, and access to cultural and paid leadership opportunities.
Program participants also receive special consideration for
additional nancial grant aid support. Students must apply to
the TRIO Program and meet eligibility requirements. Ap-
plications can be found on the MU website at: https://www.
madonna.edu/resources/cpi/trio.
l. Tutoring Services (Center for Personalized
Instruction)
e Center for Personalized Instruction (CPI) provides stu-
dents with academic resources and support services. Tutoring
is available in many subject areas each semester in a one-on-
one or group setting. Supplemental Instruction (SI), a series
of weekly study sessions, is also oered for selected courses
identied in the schedule of classes.
Additional support for mathematics is available to students
during Math Lab walk-in hours. e CPI also oers success
strategy workshops focused on topics that promote the intel-
lectual and personal growth of students. For more informa-
tion visit the CPI in the Main Administration Building, in
Suite 1400.
m. Writing Center
e Writing Center provides students with no-cost help on
writing assignments for any subject area and at any stage of
the writing process. Both undergraduate peer tutors and tu-
tors with graduate degrees work in the Center, tutoring both
native speakers and English as a Second Language students.
Tutoring is available in pre-scheduled appointments, on a
drop-in basis, online, and through Skype.
III. ATHLETICS
e mission of Madonna University Athletics is to add to the
development of the student, as described in the University
mission, through athletics. is is accomplished by develop-
ing the characteristics stated in that mission through prepara-
tion, teamwork, competition and service.
a. Facilities
• e Activities Center (Basketball, Volleyball,
Athletic Department)
• Cass Benton Park (Cross Country)
• Eagle Crest (Men’s Golf )
• Fox Hills Golf Course (Women’s Golf)
• e Madonna University Athletic Complex (e MAC)
• Ilitch Ballpark (Baseball)
• Madonna Soccer and Lacrosse Fields
• University Field (Softball)
b. Intramurals
Students interested in participating in Intramurals should
contact the Student Life Oce, located in the Administration
Building, Room 1411.
IV. BILLING AND FINANCIAL ASSISTANCE
a. ATM
ere are no ATMs available on campus.
b. Financial Aid
STEP 1: Apply for admission to Madonna University. Stu-
dents who submit a complete application for admission by
posted deadlines will be considered for merit scholarships.
STEP 2: Complete FAFSA (Madonna code – 002282). At
www.fafsa.gov, complete your Free Application
for Federal Student Aid (FAFSA) between October1 and
December 31 (recommended deadline).
STEP 3: Consider all available aid. Be sure to investigate
all types of nancial aid – scholarships, grants, loans. Ma-
donna University sta will prepare a nancial aid package
that outlines all aid available to you. Because Madonna is so
aordable, you will notice that a little aid can go a long way at
Madonna.
STEP 4: Wait for instructions from the Madonna University
Financial Aid Department regarding how to login at MYFin-
ancial Aid.
c. Financial Literacy
Madonna University provides students with nancial literacy
information (Higher Education Opportunity Act of 2008)
in a number of ways, including workshops, as well as online
resources via the CashCourse website. Students can nd infor-
mation on topics such as: nancial basics, paying for college,
college life, and world of work. Students can access Cash-
Course by logging into their Blackboard account, or going
directly to www.cashcourse.org.
d. Madonna OneCard
e Madonna OneCard has been approved as the ocial Ma-
donna University photo identication card and the card sup-
2017 Student Handbook | Madonna University
15
porting ocial University business. All students will be asked
to produce the ID card when they access services on campus
or at ocial Madonna University Outreach Centers. ese
services currently include Library and Computer Lab access,
keyless entry, and commuter meal plans. Other services may
be added in the future.
If you lose your card, there is a charge to get a new/replace-
ment card.
e Madonna OneCard is your key to selecting how you
would like to receive any nancial aid or University refund.
Whether you are receiving a refund or not, it is important
that you go online and select how you’d like to receive a re-
fund. at way, future refunds won’t be delayed.
Members of the University community may also choose to
activate the Madonna OneCard as a debit card (not a credit
card). Fees are associated with debit transactions, and individ-
uals are advised to read the terms and conditions of the card
prior to completing activation. e Bank Mobile Account and
Debit MasterCard® functions of the Madonna OneCard are
completely optional and you are under no obligation to use
the card as a debit or credit card if funds have been deposited
to the account.
When activated, individuals may spend funds that have been
refunded or reimbursed by the University and deposited on
the card. Additionally, individuals may link the card to a
checking or savings account and use it as a bank debit card.
In this case, the nancial services company for the debit card
function is Bank Mobile Vibe.
Bank Mobile provides these same services for many colleges
and universities in Michigan and does not do any of the
following:
• Sell or share personal information with third parties
• Report to any credit agencies
• Conduct credit checks on any card holder
• Extend a line of credit for the Madonna OneCard as
would be expected of a credit card—this card is
strictly an ID card that may be used as a debit card.
i. Activation
Activation of the Madonna OneCard is required to access
current and future MadonnaOne Card services. Directions
appear on the LOG IN label on the front of the card beneath
the words, “is is not a credit card.” For additional instruc-
tions about activation please see the activation demo provided
by Bank Mobile, Inc. at www.madonnaone.com or call Bank
Mobile at 866-663-3838.
ii. Full Activation Services
Services currently available for the Madonna OneCard are:
• Security/identication
• Designating how you want to receive a refund
• Residential and commuter meal plans (optional)
• Services provided by the library and computer labs
• A MasterCard® debit card (optional)
• A banking relationship with Bank Mobile, Inc. free
checking (optional)
iii. Enrollment Validation
When a card is swiped, validation of enrollment is conrmed
in accordance with established institutional registration poli-
cies.
iv. Refunds Using the Madonna OneCard Debit Card
e Madonna OneCard debit card provides an easy way
for the card holder to collect nancial aid refunds or other
refunds due to the student.
e cardholder must choose one of three refund options
during the card activation process. Refund options are:
• Have refund placed on the Madonna OneCard debit
card which gives the card holder same day access to
the funds.
• Deposit refund into a personal checking or savings
account, which would become available for the
cardholder to use within 2-3 days.
• Receive a refund check from Bank Mobile, Inc. sent via
the U.S. Post Oce to the card holder’s home, which
takes approximately 10 days for delivery.
v. Change of Name and Address
Returning students who have a refund preference need to
verify their mailing address and last name on their account
at MadonnaOne. All students are responsible for keeping
their address and name current with MadonnaOne at www.
madonnaone.com.
vi. Residence Hall Meal Plans
Residential meal plans are required for students who live in
the Residence Hall. Students may choose any of the three
plans available upon completion of their residential contract.
Residence Hall students must have the cashier swipe their
Madonna OneCard in the Residence Hall Dining Hall, Take
5 Lounge, or Stacks Deli. Points/meals will be deducted from
your account. ere is no cash value on the card for the meal
plan. Meals/points expire at the end of the winter term for
both fall and winter of the same academic term.
vii. Commuter Meal Plans
e Madonna OneCard can be used for commuter meal plans
also. Commuter meal plans can be purchased at the Student
Accounts Oce, Room 2005. ere is no cash value on the
card. When purchasing food in the Residence Hall Dining
Hall, Take 5, and Stacks Deli, you must use your Madonna-
One Card. e cashier swipes the card and points/meals are
RESOURCES
2017 Student Handbook | Madonna University
16
deducted from your account. Commuter meal plans expire
at the end of the Spring/Summer term. e cost and value of
commuter meal plans can be found online at www.MUdin-
ingservices.com or at Student Accounts (Room 2005).
viii. Photographs and Replacement Cards
All new and current on-campus students are required to have
a photograph on le prior to enrolling in courses, except
students enrolled in o-campus programs at Gaylord Uni-
versity Center or Macomb University Center. If a student’s
photograph is on le, a Madonna OneCard will be ordered at
least ve days prior to the start of the student’s rst term and
mailed to the student’s address. When a photograph is not on
le, for students in o-campus programs, the MadonnaOne
Card will be issued with a “Check ID” in place of the photo-
graph and the student will be required to show a valid driver’s
license upon request.
Students may be asked to present their Madonna OneCard by
campus security for identication, for Library and Computer
Lab services, or for other ocial University business. All stu-
dents who want a replacement card, or a new photograph (in-
cluding those who were issued cards with “Check ID” instead
of a photo) will have to pay $10 to the Student Accounts
Oce, Administration Building, Room 2005. Photographs
are taken in the Student Life Oce, Administration Building,
Room 1411.
ix. Temporary Cards
New students who were enrolled for the rst time during the
three weeks prior to the start of a term or the two weeks after
the start of a term may request a temporary ID card prior to
the arrival of the Madonna OneCard. Temporary ID cards
only provide access to on-campus services such as the Library,
the Computer Labs, residential meal plans, commuter meal
plans, keyless entry, copying and printing, and other depart-
mental services. Temporary ID cards do not provide access
to refunds. Refunds require students to use their Madonna
OneCard to select a preference for receiving their refund.
Temporary cards are available in the Student Life Oce,
Room 1411.
x. MadonnaOne Card Delivery: Student’s Home Address
New student Madonna OneCards are delivered to the stu-
dent’s home address, so the accuracy of the address we have
on le is extremely important to the student and to Madonna
University. Returning students, who already have a refund
preference, please verify your mailing address and last name
on your Madonna One account with Bank Mobile, Inc. at
www.madonnaone.com to ensure your new ID card arrives on
time and to avoid any additional cost. Madonna OneCards
cannot be delivered to P.O. Box numbers.
e. Student Accounts
Student Accounts provides a number of services to students,
including processing payments, providing student tax infor-
mation and account statements. We are committed to provid-
ing students and their families with a level of service that ex-
ceeds their expectations. Our payment policies and schedules
are posted in the Academic Planning Guides/Catalogs, so that
you can make informed decisions about your education, and
your payment plans and options. We look forward to assisting
you with your student account needs.
i. Statements
Students are able to view or print statements online 24/7 by
using Madonna University’s online student services sign on.
Simply sign on MYPortal with your ID and password, select
the Students tab, select Student Accounts (left column), and
click on the Ocial Statement link under MYFinances.
e “Ocial Statement” is available online through MYPortal
or at the Student Accounts.
Each semester’s ocial statements are available according to
the following schedule:
• Fall: July 25 to November 25
• Winter: December 1 to March 25
• Spring/Summer: April 1 to July 25
Please print the “Ocial Statement” for your records or em-
ployee reimbursement prior to the dates in the above sched-
ule. Otherwise, a student must request a previous statement at
the Student Accounts oce and may be charged each semes-
ter. Reminder notices are emailed to the student’s Madonna
University email account. Please verify the accuracy of the
activity on a regular basis as changes may occur in enrollment,
Financial Aid, and other nancial activity.
Students are responsible for payment by the “Payment Due
Dates” indicated in each semester’s Academic Planning Guide
whether or not you receive an invoice. Reminders are sent to
students’ @my.madonna.edu email two weeks prior to the
due date. Information is also provided at Student Accounts.
Madonna University does not mail statements. Ocial
statements are available on MYPortal under students, student
accounts, then the MYFinances portlet.
ii. Billing Error or Dispute
Errors or disputes about a bill should be submitted in writ-
ing immediately to Student Accounts at: [email protected]
or 734-432-5600. e written inquiry must include: name
and student ID, a description of the presumed error, and the
dollar amount of the presumed error. e student remains
2017 Student Handbook | Madonna University
17
obligated to pay the portion of the bill not in dispute, but the
disputed amount may remain unpaid until such time as the
problem is resolved. Billing inquiries should be directed to
Student Accounts, Madonna University, 36600 Schoolcraft
Road, Livonia, Michigan 48150-1176 or [email protected].
V. BOOKSTORE
e Bookstore sells all required and recommended textbooks,
school supplies and Madonna University memorabilia. e
store is located on the ground oor, Room 1206, of the
Administration Building. Textbooks and all merchandise may
also be purchased by accessing the Bookstore through the
Madonna website. Merchandise is available for store pick-up
or to be shipped via UPS.
a. Book Buy Back
Bring your textbooks back to the Bookstore at the end of the
term to get up to 50% cash back. Finals week is the best time
to get the most cash back, so sell early! Books must include all
original materials (CDs, workbooks, etc.) and student identi-
cation will be required at the time of buyback. Please check
with the Bookstore for more details.
b. Book Rentals In-Store and Online
When shopping for textbooks in-store, the course informa-
tion tag will display a “Rental” option. If you’re shopping on-
line, it’s even easier. Many books display a RENTAL option,
along with NEW and USED options.
c. Book Return Policy
TEXTBOOKS
• A full refund will be given in your original form of
payment if textbooks are returned during the rst
week of classes with original receipt.
• With proof of a schedule change and original receipt,
a full refund will be given in your original form of
payment during the rst 30 days of classes.
• No refunds on unwrapped loose-leaf books or
shrink-wrapped titles which do not have the
wrapping intact.
• No refunds on Digital Content once accessed.
• Textbooks must be in original condition.
• No refunds or exchanges without original receipt.
GENERAL READING BOOKS, NOOK® DEVICES,
SOFTWARE, AUDIO, VIDEO & SMALL ELECTRON-
ICS
• A full refund will be given in your original form of
payment if merchandise is returned within 14 days of
purchase with original receipt in original pack
aging.
• Opened software, audio books, DVDs, CDs, music,
and small electronics may not be returned. ey can
be exchanged for the same item if defective.
• Merchandise must be in original condition.
• No refunds or exchanges without original receipt.
d. Purchasing Books Online
While we accept several forms of payment for your online
purchase, be advised that the University reserves the right to
change the on-line payment options at any time.
SHIPPING & DELIVERY OPTIONS:
ere are several options for receiving your order - select the
one that’s right for you! Options include:
• In-store pick-up (no charge)*
• Standard UPS Ground Shipping (typically 7 to 10 days)
• Second Business Day Shipping
• Next Business Day Shipping
ese options are subject to change. Additional shipping
charges may apply to large or bulky items, these charges will
be noted in the product description.
Please note: Orders placed after 2:00 p.m. will not be shipped
until the following business day.
VI. BUSINESS SERVICES
a. Copying
Copy machines are located in several areas and generally
include the following areas: Main Lobby; Library; West
Lounge Hallway; Ford Technology Wing; DiPonio Building;
Maertens Building and Residence Hall. For assistance please
call 734-432-5750.
b. Faxing
Documents may be faxed at the University Bookstore. Prices
may vary.
c. Mailing
Postage stamps may be purchased at the University Bookstore.
Prices may vary.
d. Postal Services
Packages may be shipped via UPS at the University Book-
store. Prices may vary.
RESOURCES
2017 Student Handbook | Madonna University
18
VII. CAMPUS INFORMATION
a. Digital Signage
Digital signage is located both in the main Administration
Building and in the Franciscan Center. e locations are as
follows:
• Main campus, Administration Building, in the 1400
Wing
• Main campus, Administration Building, across from
the Human Resources Oce
• Main campus, Administration Building, across from
the Mail Room
• Franciscan Center, Gathering Space
b. Lost and Found
Please call the Department of Public Safety to report found
articles. Found articles of a general nature (books, notes, pa-
pers, etc.) are deposited by the Public Safety Ocers with the
receptionist at the Information Desk in the Main Lobby (2nd
oor) of the Administration Building. Valuable items (cell
phones, lap tops, wallets, purses, etc.) are held in Room 1704
and may be retrieved by visiting the oce or calling 734-432-
5442.
d. MYPortal
MYPortal gives you personalized access to campus infor-
mation and services including online registration, textbook
orders, access to MYSchedule, MYGrades, MYHousing, MY-
Finances, and other Student Resources. To access MYPortal,
go to the Madonna University home page and click on the
MYPortal tab in the upper right corner.
e. Public Safety
e Department of Public Safety oers the necessary services
and control as it performs these main functions: watch over
the personal safety of the entire University community, pre-
vent crime and protect University property and the property
of the students, faculty/sta and visitors.
e Department of Public Safety enforces University policies
with regard to all parking and re lane regulations and vehicu-
lar trac on campus; interviews all injured or sick persons
and when necessary, arranges conveyance of such persons to a
medical facility; investigates all reports of theft or lost proper-
ty; maintains security in and around all campus buildings or
other property on the grounds; reports all hazardous condi-
tions; maintains regular patrols throughout the campus; and
performs such other duties and makes other recommenda-
tions as are necessary in accomplishing the primary mission of
the department.
For further safety and security information go to madonna.
edu/public-safety.
University Emergency Notication System
An emergency notication must be issued upon conrmation
of a signicant emergency or dangerous situation involving an
immediate threat to the health or safety of students, employ-
ees, and visitors occurring on campus.
Timely Warning
A method of alerting the Madonna University Community
of any Clery Act Crime that occurs on the University’s Clery
geography that repents an ongoing threat to the safety of stu-
dents or employees. e University uses one or more methods
(text messaging, web posting, posting of yers, mass emails,
etc.) to issue timely warnings. Although the Clery Act does
not dene “timely” it does require that the University report
crimes in a manner that is timely and will aid in the preven-
tion of similar crimes. e intent of the warning is to provide
the campus community with information necessary to make
informed decisions about their safety. Madonna University
is responsible for issuing timely warnings in compliance with
the Clery Act (formerly known as the Federal Student Right-
to-Know and Campus Security Act of 1990).
e university uses a service called RAVE ALERT to transmit
emergency information. RAVE ALERT is a text messaging
system used to notify registered users (through cell phones
and email addresses) immediately upon the conrmation of a
signicant emergency or dangerous situation involving an im-
mediate threat to the health or safety of students and faculty/
sta. e university will be testing the RAVE ALERT system
twice a year in January and September. To sign up for RAVE
ALERT go to madonna.edu and click on Quick Links.
Reporting a Crime or Emergency
Madonna University Department of Public Safety
734-432-5442 Public Phone
5442 or 911 University Phone
Parking Lot Emergency Phones – Press the Red Button
Livonia Police Department
734-466-2470 Public Phone (non-emergency)
911 Public Phone (emergency)
9-911 University Phone (emergency)
Disclosure of Clery Report Crime Statistics Annual Securi-
ty & Fire Safety Report includes the following crimes that
have been reported to Public Safety and/or Campus Security
Authorities:
• Criminal homicide
• Murder and non-negligent manslaughter;
• Negligent manslaughter
• Sex oenses; forcible sex oenses & non-forcible sex
oenses
2017 Student Handbook | Madonna University
19
• Domestic violence & dating violence
• Stalking
• Robbery
• Aggravated assault
• Burglary
• Motor vehicle theft
• Arson
• Arrests and/or disciplinary referrals for liquor law
violations, drug law violations and/or illegal weap
on possessions
• Hate crimes include the above referenced crimes, as
well as larceny-theft, simple assault, intimidation,
destruction/damage/vandalism of property and any
other crime involving bodily injury, that manifest
evidence that the victim was intentionally selected
because of the victim’s actual or perceived race,
gender, religion, national origin, sexual orientation,
gender identity, ethnicity or disability.
f. University Information Desk
Located on the second oor of the Main Administration
Building, sta at the University Information Desk assist
students with nding the appropriate oce to address their
questions.
g. Website
www.madonna.edu.
VIII. EMPLOYMENT
a. Career Services
Career Services is committed to assisting students in their
transition from student to professional in their chosen career
path. e oce provides a variety of career development
activities and employment services designed to empower stu-
dents to enter a competitive job market with condence and
competence. Programs are designed to facilitate connections
with employers and internships.
b. Graduate Assistantships
All Graduate Assistants (GA) are hired in an administrative
capacity versus a teaching capacity for a one-year appoint-
ment. Examples of typical work include recruitment, advis-
ing, assessment eorts, student success support, retention
programs, program development, policy development,
administrative support for assigned projects and sta train-
ing. Students are limited to 1500 hours of work per year. All
graduate assistantships are posted on the MU Job Link. See
Appendix B.
Eligibility requirements include:
• Be fully or conditionally admitted into a graduate
degree granting program at Madonna University.
• Register for a minimum of 6 credits during each fall
and winter term. Students may register for additional
credits up to maximum of 24 per year.
• Maintain good standing academically (3.0 GPA) and
adhere to the University Code of Conduct to maintain
their position.
c. Internships
e internship program gives students the opportunity to
integrate classroom theory with practical work experience, to
build their résumés and perhaps get an early start on ob-
taining a job after graduation. Internships typically last one
semester (16 weeks). Students interested in applying for an
internship must contact Career Services 3 months prior to the
semester they want to begin their internship experience (June
1, October 1, February 1). Eligibility requirements include:
Sophomore or higher status; cumulative grade point average
of 2.5 or better; if a transfer student, have earned at least 12
credits at Madonna University; and meet the hiring require-
ments of the employer. See Appendix D.
d. On-Campus Student Employment
All on-campus student employment opportunities are posted
on the MU Job Link. Candidates must complete an on-line
application and apply directly to the hiring departments.
Student employees are limited to 20 hours of work per week.
ey must be enrolled at least half-time and maintain a 2.0
grade point average to be eligible for employment. Although
positions are posted throughout the year, the majority of
openings occur in September. See Appendix H.
IX. FOOD SERVICES
a. Meal Plans
Meal plans are oered on campus and current prices can be
found in MYPortal.
ere are several locations that provide food on campus.
ese locations are subject to change and may include the
following:
b. Stack’s Deli
Location: Franciscan Center Gathering Space
Phone: internal only extension 5389
For the most up to date dining information, prices, and hours
please visit
https://mudining.sodexomyway.com/
c. Take 5 Lounge
Location: First oor of the Administration Building east of
the 1400 Hallway
Phone: internal only extension 4000
RESOURCES
2017 Student Handbook | Madonna University
20
For the most up–to-date dining information, prices, and
hours please visit
https://mudining.sodexomyway.com/
d. University Center Dining Hall
Location: Second oor of the University Center
Breakfast, Lunch, and Dinner
For the most up–to-date dining information, prices, and
hours please visit https://mudining.sodexomyway.com/
Continental Breakfast, Weekend Brunch
For the most up–to-date dining information, prices, and
hours please visit https://mudining.sodexomyway.com/
X. GRADUATION
a. Applying to Graduate
• Fill out the appropriate Application Form. e
undergraduate application can be found online or
is available at the Oce of the Registrar (Room 2003).
e graduate application can be found online or is
available at the Graduate School Oce (Room 2107).
• Pay the Graduation Fee online or at Student Accounts
(Room 2005)
• Follow the directions on the form for approval,
requirements, and submission.
Note: e Graduation Fee does not cover cap and gown, or
other commencement participation costs.
b. Degree Audit
• Undergraduate students need to schedule an
appointment with their academic advisor to discuss
concerns and sign the application.
• Undergraduate students: Submit the Application Form
to the Registrar’s Oce by the appropriate deadline. If
you paid online, please include a copy of your receipt.
Attach a copy of your plan of study from your under
graduate academic advisor.
• Graduate students need to submit the application to
the Graduate School (Room 2107). You will receive a
letter informing you of the outcome.
c. Graduation Mass
Madonna University Graduation Mass is held in May each
year as part of the ceremonies celebrating our graduates.
Immediately following Mass, there will be an opportunity for
photos, and graduates and their guests are invited to attend a
dessert reception.
d. Commencement
Madonna University Commencement is held in May each
year. Students who expect to graduate at the end of the
Summer semester may choose to participate in commence-
ment exercises the May before or the May after their courses
are completed. December graduates participate in the May
commencement.
XI. HEALTH AND WELLNESS
a. Fitness Center
e Fitness Center is located in the University Center on the
ground oor. Students must have their MadonnaOne Card to
use the facility.
b. Outdoor Basketball Rims
Outdoor basketball rims are located in the Residence Hall
East Wing parking lot.
XII. REGISTERING FOR CLASSES
a. Registration
Students may register four ways:
• Online through MY Portal
• By mail: 36600 Schoolcraft Road, Livonia, MI
48150-1176
• By fax: 734-432-5405
• In person at the Registrar’s Oce (according to dates
published in the course schedule)
b. Holds
• Sign into MYPortal to view any holds
• Select Personal Info (next to your name)
• Select the Academic Info tab
In the middle of the page, nd the section on holds. Review
any holds on your student record, and read the remarks about
how to have them removed. (see the example below)
For additional assistance regarding holds, please contact the
Registrar’s Oce, at 734-432-5400 or registrar@madonna.
edu, and provide the hold code and/or description of the
hold.
2017 Student Handbook | Madonna University
21
XIII. RELIGIOUS SERVICES AND SPIRITUAL
GROWTH
a. Campus Ministry
Campus Ministry at Madonna University is an important
religious ministry dedicated to the service of individuals and
the total University community. Campus Ministry seeks to
encourage the practical application of Christian moral princi-
ples through student engagement.
b. Center for Catholic Studies and Interfaith
Dialogue
rough the Center for Catholic Studies and Interfaith Dia-
logue, Student Interfaith Interns organize and plan programs
and activities, and foster communication between dierent
faith groups on campus -- Catholic, Christian, non-Christian,
and those who do not belong to a faith tradition.
c. Christian Prayer Room
Location: 1211 Administration Building. Available to all
students.
d. Interfaith Prayer Room
Location: Near the entrance to the 2100 Wing of the Admin-
istration Building. Available to all students.
e. University Chapel
Location: Ground oor of the University Center.
XIV. SAFETY
Department of Public Safety Emergency Procedures
For any campus emergency, contact:
Public Safety 5442 or 911 via campus telephones; 734-432-
5442 via cell phone.
Livonia Police Department 9-911 from a campus phone; 911
from a cell phone.
a. Building Evacuations
e decision whether to evacuate shall be made by Public
Safety.
• When an evacuation is initiated, leave by the nearest
safe exit and alert others to do the same.
• During evacuations, doors to all areas evacuated
(except laboratory facilities) should be left open upon
exiting the area.
• Elevators are not to be used during evacuations.
• Once evacuated, members of the campus community
should remain at least 500 feet away from the
exterior of the building or location evacuated (or as
otherwise directed by Public Safety).
• Occupants of evacuated buildings will not be allowed
to return to the building prior to 30 minutes after the
stated time of detonation (or as otherwise directed by
Public Safety).
• Smoking and/or the use of hand-held electric devices,
including two-way radios, cell phones, tablets, etc.,
are prohibited inside and within 500 feet outside of
any building or location in which there is a potential
bomb.
• Once outside, proceed to a clear, sheltered area as
directed by emergency personnel. Keep streets, re
lanes, hydrant areas, and walkways clear for
emergency vehicles and personnel.
b. Fires
• Know the location of all re extinguishers, re exits,
and alarm systems, and how to use them.
• If a re emergency exists, immediately activate the
building re alarm.
• Do not risk your life or safety! If a minor re appears
controllable, immediately activate building re alarm,
then if you feel your safety is not at risk, retrieve a re
extinguisher and discharge it toward the base of the
ame and sweep back and forth from front to rear.
• Take appropriate precautions to assure your personal
safety.
• When you are in a safe area, away from the re,
contact Public Safety at 734-432-5442, or 5442
or 911 from a campus phone, or activate the
nearest emergency phone. Give your name and the
exact location of the re (building, oor, room, etc.).
Be sure to stay on the phone until released by the
ocer.
• Evacuate the aected building by the nearest safe
exit. If persons with disabilities cannot safely
evacuate the building, assist them to the nearest
safe stairwell and alert emergency personnel of
their location.
• Always evacuate a building when the re alarm is
ringing.
• Do not use elevators.
• Once outside, move to a clear sheltered area that is
away from the aected building. Keep streets, re
lanes, hydrants, and walk-ways clear for emergency
vehicles and crews.
• After an evacuation, report to a designated assembly
point. Stay there until an accurate headcount is taken.
• Do not return to or enter an evacuated building
unless authorized by a uniformed Public Safety
Ocer.
• Should you become trapped inside a building during a
re, and a window is available, place an article of
clothing (shirt, coat, etc.) outside the window as a
marker for rescue crews. If there is no window, stay
low to the oor where the air will be less toxic. Shout
RESOURCES
2017 Student Handbook | Madonna University
22
at regular intervals to alert emergency crews as to
your location. If possible, seal around doors to prevent
smoke entry. Remain calm.
c. Medical Emergencies/First Aid/Death
• If a serious injury, illness or death occurs on campus,
immediately contact Public Safety at 734-432-5442,
or 5442 or 911 from a campus phone, or activate the
nearest emergency phone. Give your name, a
description of the medical emergency, and the
location of the victim. Do not hang up until released
by the Public Safety Ocer.
• If conscious and oriented, the individual has the right
to determine his/her own health care needs and the
response to those needs, including the right to refuse
treatment.
• If the person is unconscious or disoriented, contact
Public Safety to activate emergency medical services.
• Keep the victim still and comfortable until help arrives.
Do not move the victim unless unsafe conditions exist.
• First aid assistance is available through the
Depart ment of Public Safety and AED cabinets are
located throughout the campus.
• AED/CPR response is available through the
Department of Public Safety.
d. Power Outage
In the event of a power outage, power may be out in a portion
of a building, an entire building or the entire campus or
branch center. Procedures for aected areas will be the same
in all instances.
• Immediately report any power outages to Public
Safety at 734-432-5442, or 5442 or 911 from a
campus phone, or activate the nearest emergency
phone.
• Public Safety will notify Facilities sta.
• Public Safety will respond to the aected area to
secure the scene and assist in evacuation.
• Facilities sta will respond to aected area to evaluate
the situation.
• Facilities sta and/or Public Safety will contact Detroit
Edison, if needed.
• Know the location of all re exits.
• Emergency lighting systems should activate so that
pathways to re exits are lit.
• Take appropriate precautions to assure your personal
safety.
• Evacuate the aected building by the nearest re exit.
If persons with disabilities cannot safely evacuate the
building, assist them to the nearest re stairwell and
alert emergency personnel of their location.
• Do not attempt to use elevators to exit the building.
• Once outside, move to the designated assembly point
and remain there until an accurate headcount is
taken.
• Do not return to or enter an evacuated building unless
authorized by a uniformed Public Safety Ocer.
e. Psychological Crisis
Madonna University has a Licensed Professional Counselor
along with a 24-hour service provider available to aid or assist
students in dealing with any issues involving a traumatic
incident at Madonna University. eir training qualies
them to lend a helping hand to students with issues such as:
anxiety, post-traumatic stress, depression and/or grief. Should
a student’s issues be more than what can be addressed in a col-
lege counseling environment, our counselor can also provide
students with appropriate outside resources to support them.
In the event you believe that you or another student is in need
of immediate assistance please do the following:
1. Notify Public Safety at 734-432-5442, or 5442 or 911
from a campus phone, or activate the nearest emergency
phone. Provide the following information:
a. Your name and location.
b. Precise location of the incident.
c. Observed symptoms or behavior.
d. Individual’s name, if known.
e. Advise of any injuries.
2. Avoid aggravating the situation. Do not argue with the
individual. Do not attempt to physically detain or restrain
him/her.
3. Do not endanger your own safety.
4. Upon arrival of Public Safety personnel, a determination
will be made as to the need for emergency medical services or
to contact the Counseling and Disability Resource Center to
get a counselor to assist.
5. For 24-hour counseling contact the Student Assistance
Program at 855-774-4700. For more information about this
resource, please see Page 12.
f. Severe Weather/Tornado Warning
1. Severe Weather is a weather condition that could create a
danger to faculty, sta and students. is includes such condi-
tions as dangerous temperatures, snow, ice, wind and rain.
2. Tornado Emergencies
a. A watch means that a tornado or violent weather is likely
to develop. Employees are expected to be alert to changing
weather situations and be prepared to take action if necessary.
2017 Student Handbook | Madonna University
23
b. A warning means that a tornado or violent weather has
been spotted in the immediate area.
e following procedures should be followed:
• Stay away from windows and areas with a large
expanse of glass.
• Close all doors leading into tornado shelter areas.
• Avoid auditoriums, gymnasiums, and other large
rooms with free-span roofs.
• Do not use elevators.
• Protect your head and face. Cover your eyes with your
hands. Coats, jackets and books may be used to
cover head, arms and legs to protect them from ying
glass and other debris.
• If persons with disabilities cannot safely move to the
lowest level of the building, assist them to an interi
or room or hallway that is away from windows and
large expanses of glass.
• Public Safety will provide regular updates based on
information from the local civil defense agency.
If a Tornado/Severe Weather Warning is in eect at class
dismissal time, every eort should be made to retain students
in a safe area in the building until weather conditions permit
their safe release.
g. Sexual Assault, Sexual Discrimination and/or Sexual
Harassment
Sexual harassment, which includes acts of sexual violence such
as rape, sexual battery and sexual coercion, is a form of sex
discrimination prohibited by Title IX. It creates a hostile envi-
ronment that has no place on our campus, and it’s something
we take very seriously as we work to keep you safe and to
respond eectively and immediately when you’re in trouble.
Sexual harassment of a student can deny or limit, on the basis
of sex, the student’s ability to participate in or to receive ben-
ets, services or opportunities from the institution’s programs.
erefore, it’s a form of sex discrimination prohibited by Title
IX.
What constitutes sexual harassment? According to the De-
partment of Education’s Oce for Civil Rights, it is conduct
that:
• Is sexual in nature
• Is unwelcome
• Denies or limits a student’s ability to participate in or
benet from a school’s education program
Sexual violence is a form of sexual harassment, prohibited by
Title IX, which includes conduct that is criminal in nature.
ere are many types of sexual violence, not all of which in-
clude physical contact between the victim and the perpetrator.
ey include sexual harassment, threats and peeping.
Examples of sexual violence that include physical contact are:
• Rape
• Sexual assault
• Sexual battery
• Sexual coercion
• Unwanted touching
• Dating violence
• Sexually motivated stalking
No person in the United States shall, on the basis of sex, be
excluded from participation in, be denied benet of, or be
subjected to discrimination under any education program or
activity receiving Federal nancial assistance.”
Title IX of the Education Amendments of 1972
h. Title IX Coordinator
e Title IX Coordinator is the Dean of Students, who may
be contacted at T[email protected]. Public Safety may be
contacted at 734-432-5542, or 5442 or 911 from a campus
phone.
e Title IX Coordinator is available to you and responsible
for…
• Overseeing all Title IX complaints and investigations to
provide prompt, fair and equitable resolutions.
• Identifying and addressing any patterns or systemic
problems that arise.
• Being available to meet with students, provide
support and answer questions.
• Working with other college ocials.
• Coordinating training, education and communication
pertaining to Title IX.
• Not having other job responsibilities that may create a
conict of interest.
• Being available to assist university employees
regarding how to respond appropriately to reports of
sexual violence.
• Ensuring that our institution carries out its Title IX respon-
sibilities.
You can talk with any campus personnel, if you or someone
you know is experiencing sexual harassment/sexual violence.
ey will provide support and put you in touch with the Title
IX Coordinator and other resources right away. We all are
here to deter gender-based discrimination and to keep our
campus a safe and welcoming place to learn.
RESOURCES
2017 Student Handbook | Madonna University
24
i. Violent or Criminal Behavior
Report any suspicious or dangerous situations and/or individ-
uals to the Department of Public Safety.
1. If you are a victim, or observe a criminal act or suspicious
person on campus, immediately notify Public Safety at 734-
432-5442, or 5442 or 911 from a campus phone, or activate
the nearest emergency phone. When reporting the incident,
provide the following information:
• Your name and location.
• Nature of the incident.
• Location, date and time of the incident.
• Description of person(s) involved.
• Description of property involved.
• Any additional pertinent information.
2. Take the following action if you are a victim of theft:
• Go to a safe place and notify Public Safety.
• Follow the instructions of the ocer.
• Do not touch anything that may have been handled
by the perpetrator/suspect.
• Explain to the responding ocer everything you ob
served, including telling the ocer if you touched or
moved anything.
3. Take the following actions if you are a victim of a violent/
personal crime:
a. Be observant. e more information you can provide, the
better chance the criminal will be
apprehended. Remember, whatever you decide to do, you
must be prepared both mentally and physically.
Your safety is the most important thing to remember during
any attack.
b. As soon as possible, get to a safe place and notify the
Department of Public Safety at 734-432-5442, or 5442 or
911 from a campus phone, or activate the nearest emergency
phone.
c. Advise ocer(s) of the nature and location of the incident,
your location, if medical assistance is needed
and provide a description and direction of travel of the sus-
pect.
d. Meet with the ocer to le a complaint and initiate an
investigation.
XV. SERVICE AND VOLUNTEERISM
a. Service-Learning and Civic Engagement
e mission of the Oce of Service-Learning and Civic
Engagement is to collaborate with the campus community
and external stakeholders in an eort to increase the quality
of student learning, engagement, and civic roles as realized
within intentional and mutually benecial community service
experiences that uphold the University’s mission and Fran-
ciscan values. e oce sta supports faculty, students, and
community partners involved in academic service-learning
designated courses, as well as curricular and co-curricular
service opportunities. Sta seeks to oer students, faculty and
sta with many possibilities to share their knowledge, talents,
and skills by collaborating side-by-side with non-prot orga-
nizations by engaging the University community in various
forms of service and civic leadership.
For more information visit the Oce of Service-Learning and
Civic Engagement webpage at: https://www.madonna.edu/
resources/oce-of-service-learning
XVI. STUDENT LIFE
a. Activities
Students can look forward to several traditions each academ-
ic year. Week of Welcome kicks o the Fall semester with a
Welcome Party and Registered Student Organizations (RSO)
Fair, where students can meet with RSOs they might be
interested in joining. To celebrate the University’s Founder’s
Day, Spirit Week is held each November and includes the
Homecoming Dance, Crusader basketball games, and plenty
of blue & yellow. To warm up at the start of the New Year,
Winter Welcome Back wows with Glow-in-the-Dark Capture
the Flag, plenty of hot chocolate, and another opportunity to
meet all the student organizations. At the end of each aca-
demic year, we wrap things up with Spring Into Fun, which
includes a Murder Mystery, Crusader baseball and softball
games, and the Spring Fling Dance. Another program that
allows students to travel and experience all that Metro Detroit
and Michigan have to oer is Madonna Miles. In cooperation
with the International Student Life Oce, Madonna Miles
takes students on a bus to professional sporting events, muse-
ums, and other local attractions.
b. Leadership Development
Students can gain skills they will use for a lifetime when they
lead a Registered Student Organization or serve on a Universi-
ty committee. Student Senate gives a voice to student opin-
ions, while developing students as leaders individually and as
a community. See Appendix E.
2017 Student Handbook | Madonna University
25
XVII. STUDY ABROAD
a. Study Abroad Opportunities
Study abroad trips broaden your worldview, gain a new sense
of independence, hone skills to boost your career opportuni-
ties, and earn credits toward your degree, all while travelling
abroad. Students have the opportunity to take engaging study
abroad courses that fulll general education goals. Most of
our courses involve short-term travel (1-3 weeks abroad), but
we also provide options for semester- and year-long study
overseas. Students also can work with our oce to customize
a program of study with other organizations or international
institutions.
XVIII. TECHNOLOGY SERVICES
a. Computer Lab
e Ford Motor Company Technology Learning Center is
a multi-functional learning center with four computer labs
available for classes, workshops, and walk-in students. e
computers are equipped with the latest software and geared
toward high-end computer use for word processing, spread-
sheets, multimedia, mathematics, science, languages, art,
and journalism. e Technology Learning Center provides a
supportive and comprehensive environment where all stu-
dents are welcome to use the computers and broaden their
technology skills.
b. Copy Cards and Copy Machines
e use of copy cards is necessary for the operation of copy
machines in various campus locations and to obtain micro-
che copies at the Library. Cards may be purchased at the
Library circulation desk or from machines located outside the
Library, in the Take 5 Lounge, and in the Ford Technology
Wing.
c. Help Desk
e IT Help Desk is the one point of contact for technology
support at Madonna University providing resources, work-
shops, and support for Blackboard, student email, MYPortal,
and other University supported technologies. Tutorials for
Blackboard, student email, MYPortal navigation, mobile
devices and Microsoft Oce products can be found under the
Student Help tab in MYPortal. For assistance contact the IT
Help Desk at [email protected] or call 734-432-5800.
SECTION 2: RESIDENTIAL LIVING/HOUSING
I. RESIDENCE HALL
a. Mission Statement and Goals
e Oce of Residence Life at Madonna University is com-
mitted to providing a safe, residential and learning environ-
ment, conducive to students’ academic success, as well as
professional and personal growth.
Goals:
As an integral part of Student Aairs, the Residence Life sta
aims to:
• ENCOURAGE students to integrate life experiences
and classroom activities in an inclusive environment.
• EDUCATE students through academic and social pro
gramming that enriches community building, healthy
relationships, and the college experience.
• ENSURE a climate that respects diversity and
multiculturalism, where self-responsibility and mutual
respect is acknowledged as well as expected.
• EMPOWER individual students to pursue leadership
development through service opportunities oered by
the Oce of Residence Life, Madonna University, and
the local community.
• EXAMINE and continuously enhance Residence Hall
services, in collaboration with various departments,
to meet the needs of the residents through
evaluations and assessment tools.
b. Residence Life Sta
e Director of Residence Life is the University ocial
charged with administration of the Residence Hall. e sta
consists of Resident Coordinators (RCs), Resident Assistants
(RAs), and Front Desk Receptionists who live in the Resi-
dence Hall and maintain a community-based environment
on each oor and operate the day-to-day functions within the
Residence Hall. e sta is responsible for the welfare and
interests of all residents. Further, the sta must enforce all
policies necessary to the economy, safety, and eciency of the
Residence Hall.
Each sta member will perform duty hours. e names of
sta on duty will be posted at the front desk. Front Desk
Receptionists are on duty 24 hours per day.
II. FACILITIES, LIVING GUIDELINES AND
PROCEDURES
a. Damages/Billing
Students are nancially responsible for their room and living
area. ey will be billed for damages in these areas, with
charges assessed against the occupants of a room or living area
where the damage occurs and individual responsibility cannot
be determined. Students also will be assessed damage charges
if their rooms are left dirty at check-out.
RESIDENTIAL LIVING
2017 Student Handbook | Madonna University
26
b. Electronic Appliances
For a comprehensive list of prohibited and allowable items in
the Residence Hall, please see VI. Prohibited Items.
c. Furnishings
Each student room is furnished with furniture sucient to
provide a student with the basic needs for Residence Hall
living. Furniture or furnishings may not be removed from the
room, nor may a student remove furniture from the lounges
at any time to place in their room. A student in violation of
this policy will be charged $5/day until the furniture is re-
turned. Furniture and other personal possessions should never
be placed in the hallways, as they constitute a safety hazard
and are in violation of re rules and regulations. Anyone
leaving furniture in hallways or lounges will be charged $25.
Damage to any furniture in the Residence Hall or elsewhere
will be subject to replacement cost. Lofting of beds using un-
authorized equipment (such as cinder blocks, etc.) is prohibit-
ed for safety reasons. Anyone found in violation will be asked
to remove the materials or these materials may be removed by
University sta.
d. Mail/Post Oce Box Information
Students may pick up mail in the mailroom located on the
rst oor across from the elevator. A box number is assigned
to each resident in the Residence Hall and should be used on
all correspondence addressed to you. Your complete mailing
address should look like this:
Your Name
Madonna University Residence Hall
14221 Levan Rd. Mailbox #
Livonia, Michigan 48154
If you receive a package that is too large to t in your mail-
box, a note will be posted in the mail room and the package
will be available for pick up at the front desk.
e. Recycling
Each oor in the East Wing and West Wing has a recycle
room where students can reduce their carbon footprint by
recycling items such as plastic containers, paper and batteries.
f. Room Decorations
You are encouraged to decorate your room and create an
enjoyable living environment that is consistent with Ma-
donna University’s mission and core values. Display items
in your room, on doors, or other University property that
reect respect for the dignity of all people, and reverence for
creation. Signs, pictures, posters, or items that are deemed
morally objectionable or socially oensive (including nudity,
oensive language, containers for alcoholic beverages, drug
related paraphernalia etc.) are strictly prohibited. Removable
and reusable adhesive (ex. Handi Tak and poster putty) may
be used to hang items. Avoid using nails, screws, duct tape,
thumbtacks, decals, and other heavy adhesives that can cause
damage to walls, doors, or other surfaces. For health and safe-
ty reasons, keep rooms free of clutter, clean, and sanitary.
g. Special Housing and Meal Plan Accommodation
Requests
All special housing and meal plan accommodations must be
communicated via email to the Dean of Students. Special
requests must provide ocial documentation (i.e., restrictions
per a physician) to be considered. Requests for alternative
housing and meal plan accommodations will be reviewed by
a committee and are not guaranteed to be approved. Students
should provide as much notice as possible for consideration of
alternative requests, with a minimum of 10 business days.
h. Technology
Network Services provides Internet service to the Residence
Hall. eir rules and regulations must be adhered to or In-
ternet privileges may be terminated. Students need to register
to connect their computer to the internet at the beginning of
each semester. (See Section 3, Article 3).
III. HOUSING ASSIGNMENTS
a. Housing Selection and Lottery System
Returning students have the privilege of participating in the
annual room lottery. is process is completed during the
winter semester, where students (based on seniority) are able
to choose their room for the upcoming fall semester. Students
must complete a contract and submit a deposit by the posted
deadline in order to participate in this process.
b. Returning Resident Students
Returning residents must sign a new Residence Hall contract
during the winter semester for the following year, in order to
avoid a late fee. e due date will be posted each semester.
For returning and new students a $175 deposit is required. Of
the deposit, $100 is applied to the student’s fall bill and $75
is applied to the student’s winter bill. If a student does not
return for the winter semester, he or she forfeits the $75. No
rooms will be held for any student without a signed contract
and deposit.
c. Room Change
Students who wish to change their room assignments must
contact the Director of Residence Life. ere is a room freeze
the rst two weeks of each semester, when students are not
allowed to change rooms.
2017 Student Handbook | Madonna University
27
IV. HOUSING POLICIES AND PROCEDURES
e Madonna University Alcohol Policy is located in Section
III. University Policies, Article 1A.
e Madonna University Drug Policy is located in Section
III. University Policies, Article 1C.
a. Disciplinary Process
Rules and regulations are for the safety and well-being of
everyone who lives in the Residence Hall. A major violation
that compromises the safety and well-being of those in the
Residence Hall will entail a write-up to be led in the Resi-
dence Life Oce. All violations and write-ups are listed in the
handbook.
A write-up by a Residence Life sta member serves as docu-
mentation of a violation of policy. Any resident has the right
to request a copy of a write-up they have been issued.
b. Disciplinary Action
Upon receiving a write-up, residents will meet with the Direc-
tor of Residence Life. A decision of sanctioning is sent to the
Dean of Students or designee. Sanctions include, but are not
limited to: nes, community service and removal from the
Residence Hall.
Any student who is asked to vacate the Residence Hall will
lose all privileges with regard to visiting and living in the Resi-
dence Hall for two academic years.
c. Appeal of Residence Hall Charges/Sanctions
Any resident found responsible for a violation of a Residence
Hall policy by the Director of Residence Life may request an
appeal. is appeal must be submitted via email to the Dean
of Students within three (3) business days of your Student
Conduct Conference Hearing date (located at the bottom of
your Student Conduct Notice of Charges Form).
Your reason for appeal must specify, in detail, one or more of
the following alleged conditions to be considered for a formal
appeal hearing:
• New information was discovered and not provided at
the original conduct hearing
• e assigned sanction was inappropriate for the policy
violation
• Bias or discrimination was displayed during the
conduct hearing
• e conduct process as outlined in the Student
Handbook under Residential Living/Housing was not
followed.
e Dean of Students, or designee, may schedule a meeting
with the appeal resident to discuss the reason, but appealing
parties are encouraged to provide sucient detail in their
written appeal request, because meetings are not guaranteed
for an appeal.
d. Babysitting/Childcare
Babysitting or childcare is not allowed in the Residence Hall
without permission of the Director of Residence Life.
e. Closing Periods
During the anksgiving, Christmas and Spring breaks, the
Residence Hall is closed, but residents have the option to
pay to stay over the break. Meals are not provided during the
breaks.
f. Housing Contracts and Deposits
A $175 deposit is due when submitting your completed con-
tract for both fall and winter semesters. Once you move into
the Residence Hall, $100 will be applied to room and board
charges for fall, and $75 will be applied for winter.
A $100 deposit is due when submitting your contract for only
one semester, and it will be applied to the room and board
charges for that semester, once you move in.
You will forfeit your deposit if you do not move into the Resi-
dence Hall, per your contract.
g. Noise
Residents should maintain a reasonable noise level at all times,
since it is primarily an educational facility. erefore, activi-
ties which will interfere with the rights of students to study in
their own rooms are not permitted.
h. Pets
For a comprehensive list of prohibited and allowable items in
the Residence Hall, please see VI. Prohibited Items.
i. Quiet Hours
Quiet hours are from 11:00 p.m. to 11:00 a.m. However, the
Residence Hall does observe 24-hour courtesy hours, which
means that members of the community may ask residents to
keep the noise level down at any time. If satisfaction is not
received, the Front Desk Receptionist should be notied.
Refusal to comply with the request made by the Residence
Life Sta may result in disciplinary action for the student(s)
responsible for the disturbance. Stereos, radios, CD play-
ers and TVs should be set at a volume that is not heard in
another room or in the hallway. In addition, any musical
instrument or amplied sound that is a violation of the quite
hours is not permitted. Any device that is a source of noise
that violates the noise policy may be conscated by sta. If
repeated violations occur, such equipment may be impounded
and sent home at the owner’s expense.
RESIDENTIAL LIVING
2017 Student Handbook | Madonna University
28
j. Smoking
Madonna University is a smoke-free campus. erefore,
smoking is not permitted in the Residence Hall, and smok-
ers must smoke outdoors. Outside smoking areas are clearly
marked at designated areas. e University reserves the right
to enter a student’s room when reasonable suspicion is present
that a violation of regulations is being committed.
k. Solicitation in the Residential Facilities
Posting of signs or soliciting without prior written consent is
not permissible anywhere on the University campus. No sign
may be posted without University permission. It must have a
stamp of approval or permission from the Director of Resi-
dence Life or the Oce of Student Life to be posted in the
Residence Hall. Signage should be aligned with the mission
and core values of the University.
l. Summer Housing
Summer Housing may be available to students. Inquire about
availability of Summer Housing by contacting the Director of
Residence Life.
m. Visitation/Guest Policy
e Residence Hall provides separate facilities for male and
female students. Visitation hours for residents, as well as
non-residents, of the opposite gender are from 9:00 a.m.
– 12:00 a.m. Sunday through ursday. On Fridays and
Saturdays, visitation hours for residents, as well as non-resi-
dents, of the opposite gender are from 9:00 a.m. – 2:00 a.m.
Cohabitation is not allowed and if found you will be asked to
leave the Residence Hall within 24 hours. For the safety and
well-being of all residents, visitors are required to sign in and
leave their photo ID at the front desk. It is the responsibili-
ty of the resident to inform visitors of this policy. Residents
are asked to accompany their guests at all times while in the
Residence Hall.
Visitation restrictions may be dierent for breaks and the
Summer semester. Before the start of each break and Sum-
mer semester, visitation hours for that period of time will be
posted.
Any resident who desires to have a guest of the same sex
stay overnight must have lled out an overnight guest form
before the end of nightly visitation. One overnight guest per
resident will be allowed to spend the night in the resident’s
room. e resident inviting a guest assumes full responsibility
for the conduct of the guest who is expected to adhere to all
Residence Hall and University regulations. For the safety and
well-being of all residents, all overnight guests are required to
have their overnight guest pass, received at time of check-in,
on and visible at all times. Overnight visitors are permitted
a maximum of two consecutive overnight stays. Overnight
guests under the age of 18 must have pre-approval from the
Dean of Students or designee before an overnight stay is per-
mitted. Visitors are allowed a maximum of six overnight visits
per semester.
n. Window Policy
When temperature approaches freezing (33 degrees or below),
we will enforce sustainable practices concerning all windows
in the Hall. erefore, all windows must be closed and remain
closed.
V. PROHIBITED ITEMS
a. Items Prohibited in Residence Hall Student Rooms
Kitchenettes are located throughout the building where
microwaves, stoves, and refrigerators are available for use.
erefore, cooking is not permitted in student rooms. Univer-
sity-owned dinnerware, glasses, and utensils should remain in
the dining areas. Keeping the area clean keeps everyone safe
and healthy.
For your safety and that of the community, the following
items are NOT permitted in the Residence Hall. Possession of
such items can pose a serious re and/or safety hazard and will
constitute a violation of Housing Services policies. Such items
may be conscated and possession may result in disciplinary
action.
Appliances
• Air conditioners (unless approved by the Director of
Residence Life)
• Ampliers
• Appliances without automatic shut-o (included but
not limited to: coeemakers, clothing irons, hair
curling irons)
• Cooking appliances (including but not limited to:
convection ovens, deep fryers, immersion heaters,
pressure cookers, popcorn poppers, hot plates or
burners, water heaters, toasters, ovens, microwaves,
rice cookers)
• Portable heaters (electric, kerosene or other sources)
• Grills
• Halogen lamps
• Lava lamps and strobe lights
• Lights of higher wattage than the specied rating of
the xture
• Outlet adapters and outlet splitters
• Plug-in air fresheners with built-in outlet(s)
• Multiple strands of decorative lights
• Refrigerators that are over a capacity of 5 cubic feet
and exceeding outside dimensions larger than: 33”
high, 18.5” wide, 21” deep.
• Ungrounded extension cords (must have 3 prongs)
• Water coolers
2017 Student Handbook | Madonna University
29
Alcohol & Drugs
• Alcohol
• Common source containers of alcohol (including but
not limited to: funnels, kegs, beer balls)
• Drugs or illegal substances
• Drug paraphernalia (including but not limited to:
pipes, grinders, one hitters, bowls, bongs, hookahs)
• Any table or device used for drinking games
• Items used for quick or mass consumption of alcohol
(including but not limited to: beer bongs)
Furniture, Windows & Beds
• Any items axed to or hanging from the ceiling
• Curtains, blinds and/or window treatments other than
what the college provides
• Electric blankets or electric mattress pad covers
• Fabrics taking up more than 20% of a wall
• Fabrics axed to or hanging from the ceiling
• Water-lled furniture
• Cement blocks/bed risers/lofts (unless approved by the
Director of Residence Life
• Wood or metal structures and room dividers
Weapons (Registered or Not, Concealed or Not, Decorative
or Practical)
• Ammunition (including but not limited to: gunpowder,
mace, pepper spray)
• Explosives (reworks, recrackers)
• Firearms (including but not limited to: ries, shotguns,
pistols, air pistols, spring powered weapons)
• Flammable liquids and materials (propane, motor oil,
gasoline, cooking fuel, kerosene)
• Kitchen knives, switchblade knives
• Lock-picking devices
• Stun guns and Tasers
• Swords and martial arts blades
• Any other weapons not specically listed
Miscellaneous
• Animals, fowl, and reptiles, dead or alive. (Service
animals and sh are the only exception.)
• Aquariums (over 5 gallons)
• Candles with a burned wick (includes holiday
decorations)
• Incense/scented oil burners
• Live cut trees
• Motorcycles or other motorized machinery
• Poisonous, hazardous or unstable chemicals
• Self-propelled mobile/movement devices, including
hoverboards and Segway scooters (excludes
wheelchairs or devices approved by the Counseling
and Disability Resources Center)
• Subwoofers
• Bicycles (not allowed in halls or rooms, only on
outside racks or storage facilities)
VI. RESIDENCE HALL AND SAFETY
In the event of an emergency (i.e., power outages, severe
weather, suspicious activity, medical emergencies) students
must comply with any directive given by a University ocial
and may be temporarily moved to another room or o cam-
pus, if deemed necessary.
a. Building Access
Main doors to the Residence Hall buildings will be locked
nightly. Students will have an access code, which will open the
front door, main lobby entrance only. For your safety and the
safety of all residents, you must not give out your access code
to anyone at any time. Residents found violating this policy
will be charged a ne.
b. Combustible Items
For a comprehensive list of prohibited and allowable items in
the Residence Hall, please see V. Prohibited Items.
c. Entering a Student’s Room
It is against policy to key-in anyone except the resident into a
room without prior written permission subject to approval by
the Director of Residence Life. Sta members (with anoth-
er sta member present) may enter a resident’s room in the
following situations:
• If there is reason to believe that a student is ill or in
need of medical attention.
• If the resident is engaged in physical battle with an
other person.
• If there is reason to believe that University policy is
being violated or in the process of being violated.
• If there is reason to believe that the resident is in pos
session of a weapon.
• If room maintenance is required.
• If the room is to be inspected.
• e detection of: cigarette smoke, candles, incense,
food cooking, or if the radio or TV is left on and at
an unreasonable volume. e student will incur a ne
if entry for these reasons is required.
Room entry by o-campus investigation personnel will re-
quire a warrant, and parties should be directed to the Director
of Residence Life.
RESIDENTIAL LIVING
2017 Student Handbook | Madonna University
30
d. Fire Alarms
Failing to comply with standard re procedures will result in
disciplinary sanctions including a ne incurred if the student
does not leave the building. Anytime the re alarm rings,
everyone is required to vacate the building and follow the
directions provided by University personnel.
e. Fire Safety Precautions
Fire drills are conducted every September and January. Stu-
dents are required to evacuate the building as quickly and as
safely as possible. e sta will clear the building and check
all of the rooms to be sure that everyone has exited safely. e
Directors of Residence Life and Public Safety will indicate
when people may safely return to the building.
If you discover a re, pull the nearest alarm as you exit the
building. Once outside, immediately call Public Safety from
the emergency phones around campus by dialing x5442 or
734-432-5442 from a cell phone. Please do not attempt to
re-enter the building until the all clear is given by the Director
of Residence Life or Public Safety. Fire extinguishers and re
hoses are located in the stairwells for protecting your life and
your property.
f. Keys
If a student needs to be keyed into their room for any reason,
he/she must come to the front desk to be assisted by a Res-
idence Life sta member. Residents will be given three free
lockouts per academic year. After your third lockout, students
will be charged a ne if the lockout occurs between 9:00 a.m.
– 12:00 a.m., and greater ne if the lockout occurs between
12:00 a.m. – 9:00 a.m. ere is a replacement fee for loss of a
room or a mailbox key.
g. Lost/Damaged/Stolen Property
Madonna University does not accept responsibility for loss,
theft or damage to personal property, and carries no insurance
for this type of loss. It is recommended that students pur-
chase some type of personal property insurance. It is strongly
encouraged and recommended that students never leave large
sums of money or valuables in the room.
Resident room doors should always be locked, particular-
ly when a student leaves the room for any period of time.
Property loss should be reported to the Department of Public
Safety by dialing x5442 and to the Director of Residence Life
at x5575.
For the safety and well-being of all residents, all doors should
lock upon entrance to or exit from the Residence Hall. Be
sure to check that the door has closed behind you as you leave
or enter the building. It may be necessary sometimes to pull
or push the door to ensure it is closed. is is for the safety of
all the residents.
h. Storage
Storage may be available for students during limited times of
the academic year. Please contact the Director of Residence
Life for availability.
2017 Student Handbook | Madonna University
31
VII. FINES
Infraction Fine
Other Repercussions if
applicable
Building Access Violation
Using re doors
$150
Damage to Equipment
Checking out a piece of equipment (i.e.,
pool stick) and breaking it
Cost to replace item Loss of ability to use items
Damage to Residence Hall facilities
Damage to walls, furniture, equipment,
etc.
Replacement/xing costs
Damage to Room
Damage to the room found during the
move-out process
Cost of damage
Decorations Violation
Live holiday decorations
$10
Door Code Violation
Giving your door access code to any
other person
$25
Possible dismissal from the
Residence Hall
Early Move-In
Moving into the Residence Hall early
$20 a day (fee comes from Student
Accounts)
Fire Alarm Tampering
Covering your re alarm
$75
Fire Equipment Tampering
Tampering with public re alarms, ex-
tinguishers, smoke detectors, or setting
a re of any nature
$25-minimum Dismissal from the Residence Hall
Fire Procedure Violation
Refusal to leave room during re alarm
and/or disobeying University ocials
instructions during dire alarm
$50
Furniture-Obstruction
Leaving furniture in hallways
$25
Furniture removal
Taking furniture from the lounges or
removing furniture from your room
without approval
$5 a day until it is returned
Keys-Lockout
Lockout of room (left keys in room)
After your third lockout - $5, if the
lockout occurs between 9 a.m. - 12
a.m., and $10, if the lickout occurs
between 12 a.m. - 9 a.m.
Keys-Lost
Lost keys (mailbox or room)
$50
RESIDENTIAL LIVING
2017 Student Handbook | Madonna University
32
Late Move-Out
Students who stay past noon on the
last Friday of the term
$15 per hour
Parking Violations
Leaving your car parked in the circle
drive or parking in the authorized park-
ing spaces
$25 Car towed
Possession of Prohibited Items
Having prohibited (i.e., candles, crock
pots, microwaves, etc.) items in your
room
$50
Items will be conscated and re-
turned at the end of the semester/
academic year
Smoke
If a sta member enters a room and de-
tects cigarette smoke, candles, incense,
etc.
$50 per occurence + $50 room clean-
ing charge
Unauthorized Occupancy
Unauthorized staying during holiday
breaks
$15/hour
Window Violation
Windows open during Winter and/or
cold and/or rainy weather
1st oense - $25
2nd oense - $100/probation
3rd oense - Removal from the
Residence Hall
2017 Student Handbook | Madonna University
33
SECTION 3: UNIVERSITY POLICIES AND
PROCEDURES
I. COMMUNITY STANDARDS AND
ACCOUNTABILITY
a. Introduction
All policies are applicable to all currently enrolled Madonna
University students including those at domestic outreach
and international sites unless otherwise specied. Procedures,
however, may vary at each location. Students should contact
their program coordinator for more information.
b. Denitions
For the purposes of this policy, Madonna University has used
the following denitions of terms:
Student: any person who attends or has attended Madonna
University.
Education Records: those record(s) (handwritten, print, tapes,
lm, computer, or other medium) maintained by Madonna
University or an agent of the University which is directly
related to a student, except:
• A personal record kept by a sta member, if it is kept
in the sole possession of the maker of the record and
is not accessible or revealed to any other person
except a temporary substitute for the maker of the
record.
• Records created and maintained by the Madonna
University Department of Public Safety for law
enforcement purposes.
• An employment record of an individual who is
employed by Madonna University but who is not in
attendance at the University, provided the records
were made and maintained in the normal course of
business which relates exclusively to such person in
that person’s capacity as an employee and not
available for any other purpose.
• Records made or maintained by a physician,
psychiatrist, psychologist, or other recognized
professional or paraprofessional if the records are
used for treatment of a student and made available
only to those persons providing the treatment.
• Alumni records which contain information about a
student after he or she is no longer in attendance at
the University and which do not relate to the person
as a student.
c. O-Campus Activities
It is the student’s responsibility to abide by all University
policies while at any University-sponsored or authorized event
or activity.
e University provides students with many opportunities to
participate in o-campus activities, including athletic events,
community service, conferences, eld placement practicum,
internships, service-learning and study abroad programs.
Students are responsible for all the tuition, expenses and other
fees related to these activities.
d. Personal Contact Information
Students are responsible for keeping the University up to date
on all changes to personal contact information (i.e., home ad-
dress, phone numbers, personal email address, name changes,
etc.). In the event that a student must change this informa-
tion, the student should contact the Registrar’s Oce.
e. Personal Safety and Security
Students are to report criminal actions or other emergencies
to the Department of Public Safety by calling x5442 or 9-911
from a campus phone or by dialing 734-432-5442.
Students are asked to report suspicious looking individuals
or any unusual incidents to Public Safety. Students also are
asked to report suspicious looking packages to Public Safety.
Students are required to assume responsibility for their own
personal safety and the security of their personal belongings.
Students should not leave valuables (backpacks, briefcases,
laptops, mobile phones, purses, etc.) unattended. Residence
Hall rooms and car doors should be kept locked at all times.
Students are encouraged to walk with another student after
dark when going to the parking lot. If necessary, call x5442 to
request an escort from Public Safety.
II POLICIES
Student Code of Conduct
Madonna students, sta, and faculty form a unique educa-
tional community dedicated to furthering the University’s
educational mission. Madonna University strives to provide
an inclusive, respectful, supportive, intellectual University
community we can all be proud of. In order to maximize
each student’s college experience and educational potential,
all Madonna community members are expected to adhere to
University policies. For students, this means understanding
and accepting the Student Code of Conduct as the basis for
nurturing our community.
e Student Code of Conduct outlines policies and proce-
dures that protect students and articulates minimum stan-
dards for appropriate behavior. Students, faculty, sta and
administration have agreed on this Code; therefore, becoming
POLICIES
2017 Student Handbook | Madonna University
34
a Madonna University student means accepting its rules and
general spirit of respect and cooperation. We believe that this
Code encourages academic and interpersonal integrity. In
addition to adhering to University policies and rules, students
are expected to:
• Show respect and sensitivity for others;
• Support open communication to enhance our living/
learning atmosphere;
• Be honest in all academic work and know that
cheating, plagiarizing, and giving false information
will not be tolerated.
• Help support enforcing Madonna’s rules and
regulations, when needed;
• Respect the University’s physical facilities and
individual property;
• Meet all nancial obligations.
As a community, we value our students’ safety and well‐being;
therefore, violations of this Code will result in disciplinary
sanctions through the Oce of the Vice President for Student
Aairs and Mission Integration.
ose charged with the enforcement of this Code will at all
times endeavor that each student is heard in a just and con-
sistent manner including a hearing before the Student Appeal
Board as cited in this Student Handbook, when deemed
appropriate. (See Section 3, Part 4C).
For severe or repeat infractions, the University has the right to
dismiss students. All local, state, and federal laws apply to stu-
dents while on property owned or controlled by the Universi-
ty or when o campus; therefore, disciplinary action may be
taken against individuals and/or organizations for misconduct
and students may be legally prosecuted.
Every student is responsible for knowing and abiding by the
Madonna University Student Code of Conduct. e Univer-
sity reserves the right to alter or add to this Code at any time,
with communication of those changes being given to the
members of the University community. We believe that this
Code promotes our students’ academic success and personal
development. Please take time to familiarize yourself with
this Code, as it delineates your rights and responsibilities. A
copy of this code is available to each student online through
MYPortal. Students belonging to more than one communi-
ty at the University, i.e., student athletes, residents, student
employees, majors requiring licensing and/or certication, are
responsible also for adhering to the rules and policies of those
communities.
Preamble
When a student is apprehended for the violation of a law
in the community, state or nation, the University will not
request or agree to special consideration for that individual
because of his or her status as a student. e University will
cooperate fully with the law enforcement agencies and with
other agencies in any investigation, proceedings or program
for the rehabilitation of the student.
e University reserves the right to review any action taken
by civil authorities regarding any student. e University may
impose further sanctions after law enforcement agencies have
disposed of a case because the University does have the obliga-
tion to hold students to its code of conduct and to introduce
counseling and/or disciplinary action if the student’s conduct
has interfered with the University’s exercise of its educational
objectives and responsibilities to its community.
Propriety and the University’s objectives demand that when
formal disciplinary action is necessary, the relevant principles
of procedural due process will be observed as outlined herein.
However, it is recognized that the University cannot assure a
hearing of full judicial nature, since the University does not
have the power to compel the appearance of witnesses or the
production of documents.
Disciplinary action of a temporary or permanent and imme-
diate nature may be imposed to restrain an individual student
or group of students from further acts which are considered
detrimental to the physical health and/or safety of the Univer-
sity community or its property.
Article 1: Madonna University Drug and Alcohol
Policies
1A: Alcohol Policy
• Madonna University students, regardless of age, may
not consume, distribute, or possess alcoholic
beverages on any property owned or operated by the
University. Violation of this zero-tolerance policy will
result in penalties outlined in this policy.
• On certain occasions, students are invited to attend
University-sponsored events (typically held for donors,
alumni, and friends) where alcohol is present.
Students may not consume alcoholic beverages.
• Students are personally accountable for knowledge
of state, local and federal laws, and compliance with
the applicable state, local and federal laws,
including but not limited to, laws regulating the age
of the purchaser, furnishing of alcoholic beverages to
a minor, transporting open containers of alcoholic
beverages, or false representation of age by a
2017 Student Handbook | Madonna University
35
minor. Michigan laws state that sale or trade of
alcoholic beverages, as well as manufacture of certain
alcoholic beverages without a license, is prohibited. ‘
Students are expected to comply with applicable legal
sanctions under local, state or federal law for
unlawful possession, use or distribution of alcohol.
ese legal sanctions include nes, connement in jail
or both.
1B: Alcohol Policy Violations
Violations:
Level 1 Violations:
• Possession or consumption of alcohol by any student,
regardless of age, on any property owned or
operated by Madonna University or while
representing the University o-campus or while
attending any University-sponsored or authorized
event or activity
• Collections of containers that contain or previously
contained alcohol consumed by any student
Level 2 Violations:
• Sale of alcohol to anyone, regardless of age
• Distribution of alcohol to anyone under 21 years of
age
• Consumption of alcohol, regardless of age, that
results in University property damage
• Possession of excessive amounts of alcohol as determined by
the Department of Residence Life and/or Madonna Uni-
versity Public Safety (e.g., kegs, party balls, or other
common sources of alcohol, tapped or untapped)
• Consumption of alcohol, regardless of age, that results in
abusive, threatening and/or harassing behavior towards
University faculty, sta, students, employees and/or guests
• Consumption of alcohol, regardless of age, that results in
illness not requiring hospitalization
• Unauthorized provision of alcohol at a University sponsored
or authorized event or activity
• Failure to act in accord with University policies for proper
behavior at o-campus, University sponsored or authorized
events
Level 3 Violations:
• Hospitalization or police involvement due to consumption
of alcohol
• Driving under the inuence of alcohol on or o campus
1C: Drug Policy
Madonna University expects its students to observe federal
and state laws regarding the use or possession of illegal drugs.
e University does not permit the sale, distribution, use or
possession of illegal drugs on campus, nor the use or posses-
sion of drug paraphernalia (i.e., bongs, rolling papers, hookah
pipes, scales, roach clips, etc.). e possession of a Michi-
gan marijuana registry identication card does not exempt
students from this prohibition. e use and possession of
marijuana remains illegal under Federal law and, as a recip-
ient of federal funds, Madonna University is subject to the
Drug-Free Workplace Act of 1988 and the Drug-Free Schools
and Communities Act Amendments of 1989. Prescription
drugs are only to be used by the person to whom they are
prescribed and as directed. Students and guests who are found
to be smelling of, in the presence of, or under the inuence
of drugs described in this policy are subject to disciplinary
action, which could include immediate suspension or expul-
sion from University Housing and/or the University, as well as
legal action.
1D: Smoking/Tobacco Policy
As part of the University’s eorts to ensure a safe, healthy,
and comfortable work environment, all campus buildings
are smoke-free. Outside smoking areas are clearly marked at
designated areas. All smokeless (chewing, dip, etc.) tobacco
is strictly prohibited for use by any Madonna student-athlete
during any Madonna University event (i.e., practices, games,
bus/plane trips, preseason practice, class, etc.) while on Ma-
donna University property, while representing Madonna Uni-
versity in any manner or at any Madonna University facility.
Article 2: Safety, Health and Wellness Policies
A student who has been found to be in violation of any of the
following acts is subject to disciplinary violations as described
in Article 3.
2A. Bullying
Bullying includes incidents of unwanted, aggressive behavior
that is repeated, or has the potential to be repeated, over time.
Bullying includes actions such as making threats, spreading
rumors, attacking someone physically or verbally, and inten-
tionally excluding someone from a group or club without a
legitimate purpose.
Bullying also consists of cyberbullying. Cyberbullying is
bullying that takes place using electronic technology or social
media, and includes devices and equipment such as cell
phones, computers, tablets and other communication tools,
including social media sites, text messages, chat and websites.
Bullying also includes face-to-face, letters, forwarding person-
al photographs, etc. Steps to be taken immediately by some-
one who is the subject of cyberbullying include:
• Don’t respond to and don’t forward cyberbullying messages.
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2017 Student Handbook | Madonna University
36
• Keep evidence of cyberbullying. Record the dates, times,
and descriptions of instances when cyberbullying has
occurred. Save and print screen shots, emails and text
messages.
• Use this evidence of cyberbullying to report cyberbullying to
web and cell phone service providers, as well as Public
Safety.
• Block the messages from the person who is cyberbullying.
Information based on: https://www.stopbullying.gov
2B. Condential Crime/Incident Reports
Anyone who is the victim of a crime and who does not wish
to pursue action within the University conduct system or
the criminal justice system may submit a condential report.
Condential reports allow the University to keep the iden-
tity of the victim condential while taking steps to ensure
the safety of the campus community. With your permission,
a Public Safety ocer can le a report on the details of the
incident without revealing your identity (except to the Title
IX Coordinator in the event of a reported sex oense or sexual
harassment).
e purpose of a condential report is to comply with your
wish to keep the matter condential, while taking steps to
enhance the future safety of yourself and others. With such
information, the University can keep an accurate record of
the number of incidents involving students, employees and
visitors; determine where there is a pattern of crime with
regard to a particular location, method, or assailant; and alert
the campus community to potential danger. Reports led in
this manner are counted and disclosed in the annual crime
statistics for the institution. You may also report a crime or
incident and request to remain condential by contacting us
through Public Safety’s Silent Witness form located on the
Public Safety website.
However, please be aware that our ability to successfully inves-
tigate and resolve issues may be adversely aected by respect-
ing your request.
Condential Advisors:
• Director of Counseling and Disability Resources
734-432-5641
• Student Assistance Program 855-774-4700
• First Step 734- 722-6800
Domestic Violence and Sexual Assault 24-hour help line
(888) 453-5900
2C: Dangerous Instruments/Weapons Policy
Possession of or use of rearms or other dangerous weapons,
explosives, or chemicals, or any object that by its intended or
actual use may be used to threaten or harm people or dam-
age or destroy University property is prohibited. Madonna
University prohibits the carrying or use of rearms. e only
exception to this rule is for students who are o duty police
ocers and o duty ocers who are visiting campus.
2D. Discrimination and Harassment Policy
Conduct consisting of physical abuse, verbal abuse, threats,
intimidation, lewd or indecent behavior, harassment of a sex-
ual, racial or other nature, coercion and/or any conduct that
threatens or endangers the health or safety of any person. Any
breach of peace, or aiding and abetting, or procuring anoth-
er person to breach the peace on University premises or at
functions sponsored or participated in by the University. Sur-
reptitiously taking pictures or audio/video taping of another
person in any room/area on the University premises.
2E. Emergency Information/Emergency Closing
Learn about campus closings and delays through:
• Madonna University Emergency Alert System
• Madonna University Website
• Madonna University Student Email System
• Radio Stations WJR 760am, WWJ 950am, WNIC 100.3fm
• Television Stations WJBK Channel 2, WDIV Channel 4,
WXYZ Channel 7
To report an emergency, call:
• Madonna Public Safety: 734-432-5442 from a cell phone,
or 5442 or 911 from a campus phone
• Livonia Police Department: from a campus phone 9-911,
from a cell phone 911
2F. Gambling
In accordance with the Livonia Code of Ordinances, Sec.
9.28.010, no person shall engage in unlawful gambling activ-
ities under conditions which are contrary to the provisions of
state law or any applicable University policy. Illegal gambling
is not permitted on campus or at any University sponsored or
authorized function.
2G. Hazing
Hazing of any type is strictly prohibited. Violations of this
policy may result in suspension or other appropriate punish-
ment, up to and including dismissal from the University. It is
understood that students will engage in activities designed to
build unity and spirit.
2H. Inclement Weather
Livonia Police: 911 from cell phone, 9-911 from campus
phone Madonna Public Safety: 5442 from campus phone,
734-432-5442 from a cell phone
Tornado/Severe Weather watch (conditions exist for a tornado
or severe weather to develop):
2017 Student Handbook | Madonna University
37
• Keep an eye on the sky.
• Listen to media
• Outlets for additional statements and warnings.
Tornado/Severe Weather Warning (tornado has been sighted or
severe weather is strongly indicated by radar):
• Seek shelter immediately.
• Move to lowest level interior hallway away from windows
and glass.
• Sit on the oor and put your head in your lap. Cover head
with arms.
Public Safety and Facilities Personnel will alert classes and
oces when a Tornado/Severe Weather Warning is issued.
2I. Missing Residential Students Specically - Notication
Policies and Procedures
A residential student is dened as a student who resides in
on-campus housing under a housing contract and is currently
enrolled at the University. e following notication policies
and procedures apply specically to residential students: All
residential students shall be provided an option on an annual
basis (except as designated below) to identify a contact per-
son(s) to be notied by the University in the event that they
are determined to be missing by Public Safety or an appro-
priate local law enforcement agency. A student can submit a
request to Residence Life that the contact remain condential.
In such cases, the notication shall be made within 24 hours
of the determination that the student is missing. Students’
contact information will be registered condentially with Res-
idence Life. is information will be accessible only to autho-
rized campus ocials and it may not be disclosed, except to
law enforcement personnel in furtherance of a missing person
investigation. For students who are under 18 years of age and
are not emancipated, their custodial parent or guardian and
any other contact person, that they have designated, will be
notied within 24 hours that the student is missing. Gen-
erally, such notications to parents, guardians or designated
contact persons shall be made by the Dean
of Students or
designee. Regardless of whether the student has identi-
ed a contact person, is above the age of 18, or is an eman-
cipated minor, Madonna University will inform the local law
enforcement (with jurisdiction in the area the student went
missing) that the student is missing within 24 hours.
2J. Missing Student Notication Policy and Procedures
Generally, a student is presumed to be missing if he or she is
overdue in reaching a destination (home, campus, etc.) for
more than 24 hours past his or her expected time of arrival.
A student may also be presumed to be missing if any unusual
circumstances are present (i.e., evidence of the possibility of
foul play, etc.) as determined by Public Safety. All members of
the campus community share in the responsibility for imme-
diately reporting to Public Safety when they believe a student
may be missing. Public Safety will follow the appropriate
protocol for conducting an investigation in accordance with
the Clery Act, Suzanne’s Law/Adam Walsh Act.
2K. Noise Violations
Producing sound through amplication or other means or any
other noise that unreasonably disturbs or disrupts the peace of
others on University property or at any University-sponsored
or authorized function.
2L. Open Flame Burning Policy
Open ame burning of any kind (e.g., candles, burners,
incense, etc.) is prohibited. Any exceptions must be approved
by the Director of Public Safety. Should the origin of any
re be traced to a resident ignoring this policy, the resident is
subject to disciplinary action. Residence Hall rooms may be
inspected by University ocials to ensure a safe, healthy living
environment.
2M. Parking Rules and Regulations
No person shall park any motor vehicle on campus outside
of designated parking spaces or in any location or manner
prohibited by any sign posted by authority of the President or
a designee, or contrary to the express direction of any Public
Safety Ocer. ere is no parking on the grass, in re lanes
that are clearly marked, and/or anywhere on the inner campus
Handicapped Parking: No person shall park any motor
vehicle on campus in a parking space clearly identied by an
ocial sign as being reserved for use by handicapped persons,
unless the person is handicapped, as described by state law,
MCLA 257.19a, incorporated herein by reference, or unless
the person is parking the vehicle for the benet of someone
who is handicapped. In order for the vehicle to be parked in
the parking space the vehicle shall display one of the follow-
ing:
• A certicate of identication, issued under state law to a
person with a disability, on the lower left corner of the front
windshield, or a similar certicate issued by another state.
• A special registration plate issued under state law to a d
person with a disability, or a similar registration plate issued
by another state.
• A special registration plate to which a handicapped parking
tab is attached.
Parking violators will be ticketed.
2N. Pond
Students visiting St. Francis Pond must remain out of the
water. For safety purposes, shing, skating, standing, swim-
ming, throwing rocks, wading, water sports, or other activities
POLICIES
2017 Student Handbook | Madonna University
38
involving the water are not permitted.
2O. Service Animal Policy
In compliance with the Americans with Disabilities Act of
1990 (ADA) and other applicable Federal and state laws,
persons with disabilities (owner/partner) may be accompa-
nied by working service animals on the campus of Madonna
University.
e University policy requires the owner/partner to maintain
control of the service animal at all times. Disruptive or aggres-
sive animals will be directed to be removed from campus by
the owner/partner or the University Public Safety. Cleanliness
and hygiene of the service animal is the sole responsibility
of the owner/partner. Please consider others in determining
how to maintain the animal. e owner/partner is expected to
clean and dispose of all animal waste.
Service animals on campus must comply with all state and
local licensure and vaccination requirements. Service animals
are permitted to all public facilities.
Students are not required but are encouraged to contact
the Counseling and Disability Resources Center in order to
register any service animal, access resources, information and
advocacy concerning the service animal.
*Miniature horses may also be considered under certain
circumstances. Owner/partners’ are encouraged to contact the
Counseling and Disability Resources Center to make reason-
able modications.
2P. Sex/Gender-Based Harassment, Discrimination, and
Sexual Misconduct Policy
See Appendix F.
2Q. Sexual Violence
Sexual violence refers to physical sexual acts perpetuated
against a person’s will or where such person is incapable of
giving consent. Consent must be freely given with overt
words or actions that clearly communicate an individual’s
desire to engage in sexual activities. Consent is a clear “yes”,
not the absence of a “no”. Consent cannot legally be obtained
if an individual is incapacitated due to alcohol or other drugs,
is unconscious or asleep, or has limited mental capacity. An
individual also may be unable to give consent due to an intel-
lectual or other disability.
A number of acts fall into the category of sexual violence,
including rape, sexual assault, sexual battery, and sexual
coercion. All such acts of sexual violence are forms of sexual
harassment covered under Title IX. Sexual harassment is an
unwelcome conduct of a sexual nature. It includes unwelcome
sexual advances, requests for sexual favors, and other verbal,
nonverbal, or physical conduct of a sexual nature. Sexual
violence is a form of sexual harassment prohibited by both the
laws surrounding the State of Michigan and Title IX.
2R. Stalking
Stalking means a course of conduct composed of a series
of two or more separate non-continuous acts directed at a
specic person that would cause a reasonable person to feel
terrorized, frightened, intimidated, threatened, harassed, or
molested, for his or her safety, or to suer substantial emo-
tional distress.
2S. Student Health Insurance
International Student Health Insurance
International students are required to show proof of a current
medical insurance plan that is accepted in a United States
hospital. Most foreign medical insurance plans will not be
accepted in the United States. erefore, all international stu-
dents must purchase a United States medical insurance plan
that is guaranteed to be accepted. Insurance coverage will be
veried by Madonna University, Oce of Admissions, and it
must satisfy student visa conditions. In addition, international
students must have coverage for the academic year, and the
policy must be in eect for the duration of time while in the
United States.
Program participants and their dependents are required to
have medical insurance coverage with the following minimum
benets:
• Medical benets of at least $100,000 per accident or illness
• Repatriation of remains in the amount of $25,000
• Expenses associated with the medical evacuation of the
exchange visitor to his or her home country in the amount
of $50,000
• A deductible not to exceed $500 per accident or illness
International students may apply for any company of their
choosing that meets the minimum requirements for Madonna
University and a student visa, or select from the following:
Students for the academic year who have selected their own
insurance company that is a reimbursement only policy, may
request a policy waiver from the University. Students may also
purchase insurance through the companies listed below, or
companies that oer similar coverage. (Madonna University
does not endorse any insurance company or guarantees the
quality of service):
Student Secure Insurance
http://www.hccmis.com/student-secure-insurance/
ere are three options: Elite, Select, or Budget
2017 Student Handbook | Madonna University
39
International Student Insurance
http://www.internationalstudentinsurance.com/
ISOA
https://www.isoa.org/
Select Madonna University
PSI Service
http://www.psiservice.com/psiweb/
Select Madonna University
International Student Athlete Heath Insurance
International student athletes are required to show proof of
a current medical insurance plan that is accepted in a United
States hospital. Most foreign medical insurance plans will not
be accepted in the United States. erefore, all international
student athletes must purchase a
United States medical
insurance plan that is guaranteed to be accepted. All stu-
dent-athletes must have their own primary health insur-
ance plan in eect before practicing or competing in any
activities within an intercollegiate athletic program. Proof of
this insurance must be provided to the University and cover-
age must be kept throughout the year.
International student athletes must have established coverage
prior to the start of any on-campus athletic activities. In-
ternational insurance coverage will be veried by Madonna
University athletic sta.
International student athletes may apply to the following
companies for insurance, or companies that oer similar cov-
erage. (Madonna University does not endorse any insurance
company or guarantees the quality of service):
Student Secure Insurance
http://www.hccmis.com/student-secure-insurance/index.php/
ere are three options: Elite, Select, or Budget; these are the
only selections that fulll the athletic requirement.
ISP International Insurance
http://intlstudentprotection.com/
Select the drop box option (“click here to nd your school”)
and scroll down to Madonna University. e three Pioneer
Levels are sucient for the athletic requirements.
PSI Service
http://www.psiservice.com/psiweb/
Select Madonna University.
Student Athlete Health Insurance (U.S. Citizens or Perma-
nent Residents)
Madonna University requires student athletes to have Pri-
mary Health Insurance. Student Athletes and/or the parent/
guardian are the primary responsible party for any expenses
stemming from such athletic injury. Student Athletes who
DO NOT have health insurance, will be referred to First
Agency (https://www.1stagency.com/individual-family.php)
for primary coverage (Madonna University does not endorse
any insurance company or guarantee the quality of service), or
to www.healthcare.gov.
Madonna University provides secondary athletic accident
coverage for its student-athletes participating in intercollegiate
athletics. is is an excess policy which covers remaining ex-
penses after the patient’s primary insurance benets have been
exhausted. All bills must rst be submitted to the student-ath-
lete’s primary medical insurance for payment. Any payment
denials from the primary insurance will also result in denials
from our secondary insurance carrier.
Please note the following:
1) An accident is dened as an unexpected, sudden, and
denable event, which is the direct cause of bodily injury
independent of any illness, prior injury, or congenital predis-
position.
2) Coverage is only extended for events and activities that
are authorized, organized or directly supervised by an ocial
representative of Madonna University. is includes practices
and games during both the traditional and non-traditional
seasons.
3) Coverage is NOT provided for medical expenses resulting
from illness, disease, or conditions unrelated to accidental
injury while participating in intercollegiate athletics at Ma-
donna University. e policy does NOT cover out-of-season
injuries, general medical illnesses (pneumonia, appendicitis,
common colds, sore throats, respiratory infections, gastro-
intestinal disorders, etc.), overuse syndromes (tendonitis,
bursitis, etc.) or non-athletic related injuries or conditions.
Additionally, pre-existing conditions and routine medical care
(eye care, dental care, and illness) are NOT covered.
4) e benet period for all eligible expenses is one year from
the original date of injury. Failure to provide the necessary
information in a timely manner may result in non-payment
of the claim.
5) A claim submitted to the University for processing with
our secondary insurance carrier does not guarantee payment
of the claim.
6) HMO’s - If primary insurance coverage is through an
HMO (health maintenance organization) the proper proce-
dures required by the plan must be followed in order for the
University’s secondary insurance carrier to satisfactorily com-
plete the claim. Except for emergency procedures, all referrals
must go through your primary care physician. e University
is not responsible for out-of-network claims.
Madonna University does not oer a Student Health Insur-
ance Policy. Student athletes who are in need of health insur-
POLICIES
2017 Student Handbook | Madonna University
40
ance may consult First Agency https://www.1stagency.com/
individual-family.php (Madonna University does not endorse
any insurance company or guarantee the quality of service.)
and/or https://www.healthcare.gov/young-adults/college-stu-
dents/. is site will link you to other sites and explain your
options under the Aordable Care Act.
e AthleticsDepartment will review all applications to verify
students have selected a primary coverage and have veried
this via the athletic health insurance forms.
Student Health Insurance (U.S. Citizens or Permanent Resi-
dents)
Madonna University does not oer a Student Health Insur-
ance Policy. Students are responsible for their own health
maintenance. Individuals who are in need of health insur-
ance may consult First Agency https://www.1stagency.com/
individual-family.php (Madonna University does not endorse
any insurance company or guarantee the quality of service),
or explore options under the Aordable Care Act at https://
www.healthcare.gov/young-adults/college-students/.
2T: Tampering
Tampering with or misuse of the re alarm systems, re
extinguishers or any other re safety equipment is prohibit-
ed and subject to prosecution under state law. e action of
tampering with such equipment places the lives of everyone
residing and working in the Residence Hall in danger. Any
student found tampering with any re safety equipment, in-
cluding re extinguishers, smoke detectors, thermal detectors,
re alarms, re extinguishers, and re hoses are subject to
sanctions and nes. Do not hang anything from the sprinkler
heads, or from any other re safety equipment, as they may
discharge, causing a ood.
No person shall sound an alarm for re or other emergency
except upon reasonable information and belief that there is a
re or other emergency that necessitates an alarm. No person
shall tamper with, damage or circumvent an alarm system or
other emergency equipment. Any person found responsible
for such acts may be subject to a $1,000 ne pursuant to
M.C.L.A. 750.240.
2U: eft and Abuse of Property
e University expects students to take reasonable precau-
tions against theft of personal property by locking their doors
whenever they leave their rooms. Because it is dicult to trace
and identify stolen property, residents should keep a written
record of the descriptions and serial numbers of all valuables
as well as mark them permanently.
Records of these items should be kept in a location known
only to the owner, but readily accessible and available to Pub-
lic Safety and police ocers in the event of theft. All losses
should be reported to the Residence Hall sta and Public
Safety.
2V: reats
Students who try to physically harm themselves with the
intent to kill themselves, or verbalize their intent to kill
themselves, or display irrational, uncontrollable or destructive
behavior that is a threat to self and/or the welfare of others,
may see immediate action from the University. ey will not
be allowed to return to the University until they meet with
the Dean of Students and complete a psychological evalua-
tion. e Dean of Students will decide whether the student
is stable enough to return to the University and under what
conditions.
2W. Unauthorized Entry
ere are areas in and around University buildings where stu-
dents are not permitted for reasons of health and safety. ose
areas include, but are not limited to, the roofs of all buildings,
window ledges, mechanical maintenance rooms, custodial
closets, steam tunnels and elevator shafts.
Students are not allowed to enter other resident rooms with-
out the expressed permission of the occupants of the room.
Residents also are not allowed to enter or store their belong-
ings in unoccupied rooms. Students violating this policy may
be subject to University housing and University disciplinary
action.
2X: Unauthorized Keys
Room/building keys are distributed to residents at check-in.
Residents should be protective of their key(s). Residents may
not loan, duplicate or possess keys other than the ones signed
out to them at check-in. Residents found in possession of keys
not signed out to them will face disciplinary action in addi-
tion to nes.
2Y. Weapons
Possession of, or use of, rearms or other dangerous weapons,
explosives, chemicals, or any object that by its intended or
actual use may be used to threaten or harm people or dam-
age or destroy University property is prohibited. Madonna
University prohibits the carrying or use of rearms. e only
exception to this is when the student is an o duty police
ocer, and not living in the Residence Hall.
2017 Student Handbook | Madonna University
41
Article 3: Communication
3A. Electronic Communications Policy
Primary Purpose and Use
Madonna University’s electronic communication systems such
as voice mail, e-mail, instant messaging, websites, computers,
networks, Internet access systems, and social media, both in-
ternal and external, are to be used primarily for the advance-
ment of the University’s mission and core values. e content
of these systems is University property.
Communications transmitted through Madonna University’s
electronic systems should have a legitimate University-related
purpose. ese electronic communications resources may not
be used in any manner or for any purpose which is illegal,
dishonest, disruptive, threatening, damaging to the reputation
of the University, inconsistent with the mission or values of
the University, or likely to subject the University to liability.
e use of University electronic communications systems or
facilities for personal commercial purposes is strictly pro-
hibited, including all non-University related solicitation. All
electronic communication is considered University property
and is generally, fully discoverable by a court of law.
E-mail: An Ocial Communication Method of Madonna
University
University students will be provided with an ocial Madonna
University e-mail account which will be used by the Universi-
ty for ocial Madonna University communications.
All business equipment, electronic and telephone commu-
nication systems, including the Internet, and all commu-
nications and stored information transmitted, received, or
contained in the University’s information systems are the
University’s property and are to be used solely for job-related
purposes. To ensure proper use of communications systems
and business equipment, the University reserves and intends
to exercise the right to review, audit, intercept, access and
disclose all messages created, received, or sent over the Inter-
net or electronic mail system for any purpose. e contents
of electronic mail properly obtained for legitimate business
purposes may be disclosed within the University without the
permission of the employee. Students have no expectation of
privacy in electronic or telephonic messages, or messages via
facsimile. Notwithstanding the University’s right to retrieve
and read any electronic mail messages, such messages should
be treated as condential by other employees and accessed
only by the intended recipient. Students are not authorized to
retrieve or read any e-mail messages that are not sent to them.
Any exception to this policy must receive prior approval by
the President.
e electronic mail system may not be used to solicit for
commercial ventures, religious or political causes, outside
organizations, or other non-job related solicitations. Uni-
versity e-mail is intended to be used for the ocial business
and community concerns of the University and its sponsored
student organizations only.
Using the following list of examples, a student can develop
a basic understanding of the University’s expectations and
standards for generating messages on the University e-mail
system. e following types of e-mail messages may not be
addressed to groups or individuals:
• Personal interest messages, such as “Items for Sale”;
• Fund raisers or sales unrelated to the University’s eort or
mission, such as cookies or rae tickets;
• Events such as fairs or festivals to generate income for a
non-prot or church-related function not supported by the
University;
• Fitness or wellness events which have not been sponsored by
the University;
• Sale promotions for products and services unrelated to the
University’s eort or mission, such as cosmetics;
• Messages promoting causes unrelated to the University’s
eort or mission, whether political or otherwise; and
• Any message recommending forwarding on a “chain-letter”
basis.
is list is not intended to be all-inclusive. Questions and
concerns regarding the appropriateness of a proposed message
should be directed to the Dean of Students prior to sending
the message.
Messages which violate federal and/or State of Michigan laws
governing individual civil rights and those that violate the
University’s policy on sexual harassment should be reported
directly to Student Aairs.
It is recommended that individuals delete, archive, print, or
save to disk all e-mail messages older than 60 days.
e electronic mail system is not to be used to create any
oensive or disruptive messages. Among those which are
considered oensive are any messages which contain sexual
implications, racial slurs, gender-specic comments, or any
other comment that oensively addresses someone’s age, reli-
gious beliefs, national origin, or disability.
e electronic mail system shall not be used to send (upload)
or receive (download) copyrighted materials, trade secrets,
proprietary nancial information, or similar materials without
prior authorization. Any individual who attempts to attach
code, redirect, or otherwise manipulate trac to or from the
University’s website will be terminated and face criminal and/
POLICIES
2017 Student Handbook | Madonna University
42
or civil prosecution. Individuals are strictly prohibited from
altering or otherwise manipulating the data or metadata asso-
ciated with the University’s website or electronic mail system.
Academic Freedom
e University recognizes that academic freedom is an essen-
tial aspect of the University mission and will interpret and
carry out this policy so as to respect that principle. e Uni-
versity will also endeavor to interpret and carry out this policy
in a manner consistent with its mission and core values.
e University acknowledges that occasionally student
employees, and other end-users, use University electronic
communications systems assigned to them for non-com-
mercial, personal use. Such occasional non-commercial uses
are permitted if they are not excessive, do not interfere with
the performance of duties, do not interfere with the ecient
operation of the University or its electronic communications
resources, and are not otherwise prohibited by this policy, any
other University policies, or Federal, State, or local laws.
Prohibited Uses
e University’s existing policies prohibiting harassment
apply to the use of all University electronic communications
systems. erefore, the electronic communications systems are
not to be used in any way which has the eect of unreason-
ably interfering with anyone else’s educational or work perfor-
mance or which creates an intimidating, hostile, or oensive
educational or work environment (whether or not based
upon race, color, gender, disability, religion, national origin,
sexual orientation, or age). Sending unwanted and/or oen-
sive messages may constitute harassment if they are persistent
enough to create an intimidating or hostile environment.
Impermissible harassment also includes making unwelcome
sexual advances and requests for sexual favors which might be
perceived as explicitly or implicitly aecting educational or
employment decisions concerning an individual.
No use is permitted that conicts with the requirements of
civil or criminal law, including but not limited to laws relating
to pornography, defamation, intellectual property infringe-
ment, and illegal discrimination, or conicts with any appli-
cable policy of Madonna University.
In addition, students should not attempt to disrupt electron-
ic communications, to violate computer system security, or
to gain access to other students’ personal electronic les or
e-mail messages without expressed permission.
ENFORCEMENT
Violation of any portion of the Electronic Communications
Policy may result in disciplinary action. For students, disci-
plinary action can be appealed to the Dean of Students.
3B. Posting Policy
All iers, banners, posters, handbills, and other printed or
electronic material must be approved by the Oce of Stu-
dent Life (Room 1411) before being posted or distributed on
University property.
3C. Unauthorized Canvassing or Solicitation
No person shall sell or advertise for sale any goods, wares,
merchandise or services, or take orders or make contracts for
such sales on campus except as authorized by the President or
a designee.
3D. Political Campaigning
As an independent and not-for-prot institution of higher
learning, Madonna University does not endorse specic polit-
ical candidates. e distribution of literature describing issues
and candidates is permitted as a means for the University
community to exercise intelligence in voting. e University
fully supports freedom of choice in terms of v
oting and be-
lieves that an informal understanding of the voting pro-
cess and the decisions that are possible enhances choice.
3E. Wireless Internet Access (Wi-Fi)
Madonna University’s Wi-Fi Network
Wi-Fi technology allows mobile devices to transmit and
receive data over the Internet via a network without the use
of wires and network cabling. e University has installed
IEEE802.11n Wireless Standard access points throughout the
campus so you can connect to the Internet if your device is
Wi-Fi enabled.
Wi-Fi Network Security
e University’s Wi-Fi is an open public access network and
its security is set according to public access network standards.
It is always a good idea to make sure you are on an SSL-en-
crypted web page (https://) prior to sending or receiving
condential information.
Access to the Wi-Fi network requires a password which can be
found in MYPortal.
Wi-Fi Network Fee
Madonna does not charge a fee to access the Wireless net-
work.
Equipment needed to access the network wirelessly
A mobile device that has built-in Wi-Fi capability (802.11
2017 Student Handbook | Madonna University
43
g/n) or a device that has the capability of accepting an
external Wi-Fi component (PC Card, PCMCIA Card, USB
dongle, Airport Card for MAC users, etc.) Most modern
devices have Wi-Fi capability built in. For legacy devices like
older laptops and notebooks, consult the manufacturer’s spec-
ications for wireless connectivity. Most major electronics and
oce supply retailers carry these peripherals. Keep in mind
that these devices require software and/or drivers to function
correctly. If your device has Wi-Fi capability, it should be able
to detect Madonna’s wireless networks or SSID’s-(MU-Sta,
MU-Student, and MU-Guest).
Connecting to the Network
Depending on the device you have, navigate to the area where
the wireless settings are managed. Select the appropriate
network. A prompt should request a password to authenticate
to the network. ese passwords can be found on Madonna’s
MYPortal and are changed each semester. After entering the
appropriate credentials, the connection will be established. To
verify, open up a web browser. If you have any issues con-
necting to the wireless network consult Madonna University’s
Help Desk 734-432-5800, or helpdesk@ madonna.edu.
Browser Issues
• Check and see if you are truly connected to the Madonna
wireless network. <MU Student>
• Ensure the password entered was the correct one for the
SSID shown.
• For Windows users, ensure your network IPv4 settings are
set for DHCP and not Static Addresses.
• For MAC, in System Preferences->Network, ensure Wi-Fi is
turned on and in the Advanced tab the wireless SSID’s
appear.
• For handheld devices, navigate to the wireless settings screen
and verify steps 1 and 2.
If you have diculty connecting to the Madonna wireless
network, contact the University Help Desk <insert phone and
email>. For issues related to specic proprietary Wi-Fi devic-
es, consult your owner’s manual or contact the manufacturer
directly.
Prohibited Uses
e University’s existing policies prohibiting harassment
apply to the use of all University electronic communications
systems. erefore, the electronic communications systems are
not to be used in any way which has the eect of unreason-
ably interfering with anyone else’s educational or work perfor-
mance or which creates an intimidating, hostile, or oensive
educational or work environment (whether or not based
upon race, color, gender, disability, religion, national origin,
sexual orientation, or age). Sending unwanted and/or oen-
sive messages may constitute harassment if they are persistent
enough to create an intimidating or hostile environment.
Impermissible harassment also includes making unwelcome
sexual advances and requests for sexual favors which might be
perceived as explicitly or implicitly aecting educational or
employment decisions concerning an individual.
No use is permitted that conicts with the requirements of
civil or criminal law, including but not limited to laws relating
to pornography, defamation, intellectual property infringe-
ment, and illegal discrimination, or conicts with any appli-
cable policy of Madonna University.
In addition, students should not attempt to disrupt electronic
communications, to violate computer system security, or to
gain access to other students’ or employees’ personal electron-
ic les or e-mail messages without expressed permission.
Article 4: Academic Policies
4A. Academic Dishonesty
Students are expected to follow established standards of aca-
demic integrity and honesty. Academic dishonesty includes,
but is not limited to, cheating on course assignments and ex-
aminations, plagiarism (see following denition), alteration of
records, computer misuse, illegal possession of examinations,
bribery for grades, unauthorized collaboration on papers,
projects or lab reports, destroying or furnishing false infor-
mation to any University ocial, faculty member or oce.
Any student committing forgery, alteration or misuse of any
University document or assisting another student to engage in
academic dishonesty will be subject to disciplinary action.
Academic Integrity
Madonna University’s core values are the basis for the Student
Code of Ethics, which promotes the life principles of honesty
and integrity. Academic dishonesty violates this code of ethics
and includes:
Plagiarism
Representing the work of another as one’s own. When a stu-
dent uses the words, ideas, or information of another person
or source without correctly giving credit to that source, he
or she is violating the ethical code of University. Examples
of plagiarism include purchasing a paper over the Internet,
‘borrowing’ a paper someone else has written, turning in an
essay with uncredited passages from an outside source, cutting
and pasting from the Internet without proper citation, or
re-submitting a paper written for a dierent class without the
instructor’s permission.
• Cheating on a test or examination or helping another
student cheat.
• Submitting an assignment that is not the student’s own
work.
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2017 Student Handbook | Madonna University
44
• Violating library rules regarding unauthorized removal or
damaging of the library’s books, magazines, or periodicals.
e course instructor will determine appropriate penalty for
academic dishonesty after meeting or communicating with
the student. e consequences of academic dishonesty may
include a failing grade on an assignment; a failing grade for
the course; or in a case of repeated acts of academic dishon-
esty, expulsion from the University. In cases of suspected
plagiarism, the instructor may choose to include the Director
of Writing Programs in this discussion. A student accused of
academic dishonesty has the right of appeal to the Student
Appeal Board.
Students having diculty with their assignments are encour-
aged to meet with their course instructor for additional help,
and to make use of the University’s academic support services:
Center for Personalized Instruction, Writing Center, Nursing
Simulation Laboratories, Library sta, and website.
4B. Active Military Duty
Students who are called to active military duty and have their
program of study disrupted may contact the Oce of the
Registrar to determine a satisfactory arrangement with regard
to their academic program. Options will vary depending on
the timing of the request within the semester. Options may
include:
• Dropping the courses with full tuition and fee refund;
• Completion of a course(s) at a later date;
• Online or independent study;
• Or some other mutually agreeable resolution.
To obtain the foregoing, students will need to provide a copy
of their military orders. Students called to active duty will
be allowed to pursue nishing their incomplete course work
within one academic year after completing their active mili-
tary duty.
Room and Board fees will be refunded on a prorated basis
for actual services the student received up to the date of
withdrawal. Student aid recipients who withdraw from the
University because they are called to active duty, or are other-
wise aected by mobilization or terrorist attacks, will not be
required to return nancial aid funds they received for books.
It is the intent of the University that no student suers a loss
of funds or educational opportunity because he or she was
called to military service. Contact the Oce of the Registrar,
Room 2003, 734-432-5400, or at [email protected].
4C: Attendance/Absence
All students are valued members of their respective academic
classes. Class attendance is required of all students. Repeated
absences may result in lowered grades and/or loss of credit.
Attendance policies are listed in class syllabi.
Emergency and/or prolonged absences are to be reported to
the Dean of Students, 734-432-5427, so arrangements can be
made to enhance and support student success.
Faculty members can sometimes be absent or unavoidably
detained. If this happens:
• Students are expected to wait one half hour.
• Students are asked to compile and sign an attendance sheet
to get credit.
• e attendance sheet is submitted to the College/
Department oce by a designated student.
4D: Children
Due to insurance, safety and re regulations, University
Policies prohibit students from bringing children to classes or
leaving them unattended on property owned or operated by
the University.
4E. Library Checkout Policy
e Circulation Desk handles book checkout and renewals,
as well as print reserves requests, telecourse videos, and study
room reservations.
Students are asked to show a valid, current University ID card
to borrow materials. e standard loan period for books is
three weeks, with the availability of multiple renewals at the
desk, by phone, or online by accessing “Log in to Your Ac-
count” from the Madonna Catalog. Undergraduate students
are eligible for three renewals; graduate students for four.
ere is a checkout limit of ten books. Journals and newspa-
pers are designated for in-library use only and are not avail-
able for loan.
ere is a ne for overdue materials. Courtesy notices are sent
prior to the due date as a reminder; overdue notices are sent
after the due date. Lost and damaged materials are assessed a
per item replacement fee. Students with unpaid nes/fees will
have a hold placed on their records and will be unable to reg-
ister for classes until their library account is paid. For addi-
tional Information about library services, call 734-432-5703.
4F. Satisfactory Academic Progress for Undergraduate
Students
(Graduate Students should reference the Graduate Student
Catalog for Satisfactory Academic Progress requirements.)
Probation
An undergraduate student is placed on probation if during
the most recent semester, the student had been in good stand-
ing, but at the end of that semester the student’s grade point
average was below 2.00. Grades of I and Y are not considered
in computing this grade point average.
2017 Student Handbook | Madonna University
45
e period of probation is one semester. Undergraduate
students on probation are required to see an academic advisor
by the third Friday of the semester. If they do not, a Hold
will be placed on their registration for additional courses. If
at the end of that semester the semester grade point average is
at least 2.00 and the cumulative grade point average is above
a 2.00, the student is returned to good standing. If not, the
student will be put on extended probation, nal probation,
or academically recessed. If in the special case that there
are grade changes during that semester which result in the
student’s semester grade point average increasing to at least a
2.00 and the cumulative grade point average is above a 2.00,
the student is returned to good standing.
Extended Probation
An undergraduate student is placed on extended probation
if during the most recent semester in attendance, the student
was on probation and at the end of the semester the semester
grade point average was again below 2.00. Grades of I and Y
are not considered in computing the cumulative or semester
grade point average. e period of extended probation is one
semester. Students on extended probation are required, by
the third Friday of the semester, to see an academic advisor
and utilize other academic support resources. If they do not, a
Hold will be placed on their registration.
At the end of the semester on extended probation, the semes-
ter grade point average must be at least 2.00, or the student
will be academically recessed. A student who is academically
recessed may not enroll in courses at the University for at least
one semester and up to a full academic year at the discretion
of the Vice President for Student Aairs and Mission Integra-
tion. If in the special case there are grade changes during that
semester which result in the student’s semester grade point
average increasing to at least a 2.00 and the cumulative grade
point average is above a 2.00, the student is returned to good
standing.
Final Probation (Making Progress)
An exception to being academically recessed can be made for
undergraduate students who have shown substantial progress
during the semester and evidence suggests that the student
would attain good standing in one more semester. Such a
student may be granted one additional semester on nal
probation at the discretion of the Vice President for Student
Aairs and Mission Integration. Students on nal probation
are required, by the third Friday of the semester, to see an aca-
demic advisor and utilize other academic support resources.
Warning for Repeats
An undergraduate student will be put on warning for repeats,
after repeating between 20 and 30 credits. Students on warn-
ing for repeats are required to see an academic advisor by the
third Friday of the semester before enrolling for any subse-
quent semester. If they do not, a Hold may be placed on their
registration. At the end of the semester in which more than
30 credits have been repeated, the student is dismissed from
the University and may not reapply for admission.
Warning for Withdrawals
An undergraduate student will be put on warning for with-
drawals after withdrawing from 2/3 of the courses attempt-
ed in a semester. Students on warning for withdrawals are
required to see an academic advisor by the third Friday of the
semester before enrolling for any subsequent semester. If they
do not, a Hold may be placed on their registration.
At the end of the semester in which the student has with-
drawn from more than 40 attempted cumulative credits, the
student is dismissed.
If a student receives nancial aid and if for any reason the stu-
dent completely withdraws from the University, the student
may be required to pay back a portion of the nancial aid
received. Failure to pay back excess funds could result in the
loss of all future nancial aid. e student must consult with
the Oce of Financial Aid before withdrawing from class-
es. Withdrawing from classes can have a signicant impact
on students’ satisfactory academic progress for nancial aid
eligibility.
Warning for Lack of Satisfactory Progress in their Major
If at the end of a semester an upper division student is not
making satisfactory progress toward the degree requirements
stated in the Undergraduate Catalog (e.g., a student is
not taking courses in the student’s major, or the student’s
grade point average in courses in the major is below the
required major grade point average), or the student’s semester
grade point average is below 2.00, the student may be put on
warning for lack of satisfactory progress in the major. Refer
to the College’s guidelines for specic majors. Such students
must receive written guidance in the criteria they must satisfy
to progress satisfactorily. Students on warning for lack of
satisfactory progress in the major may be required to see an
academic advisor by the third Friday of the semester before
enrolling for any subsequent semester. If they do not, a Hold
may be placed on their registration. If a student has been on
warning for lack of satisfactory progress and is not making
satisfactory progress in any subsequent semester, the student
will normally be academically recessed. However, if lack of
satisfactory progress is due to poor grades in the major courses
and the student is otherwise in good standing, the student
would be permitted (even encouraged) to remain at the Uni-
versity if the student changes to a more appropriate major.
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2017 Student Handbook | Madonna University
46
Academic Recess
An undergraduate student who is academically recessed shall
not be enrolled in any courses at the University for at least
one semester, and up to a full academic year after the student’s
last semester, at the discretion of the Vice President for Stu-
dent Aairs and Mission Integration.
• If in any semester a student receives all semester grades of
0.0 (numeric equivalent) or I and there are at least 6 credits
of 0.0, the student will be academically recessed, unless
there are compelling reasons certied to the record by the
Vice President for Student Aairs and Mission Integration.
• If at the end of a semester during which the student was on
nal probation the cumulative grade point average is still
below 2.00 and the semester grade point average is below
2.00, the student will be academically recessed.
• If a student has previously been put on warning for lack of
satisfactory progress in the student’s major and at the end of
any subsequent semester the student is not making
satisfactory progress, the student will be academically
recessed. After an academically recessed student has been
out of the University for the prescribed period, the student
may be reinstated to the University at the discretion of the
Vice President for Student Aairs and Mission Integration.
• If reinstated, the student will be put on probation, nal
probation, or warning for lack of progress in the student’s
major, and the Vice President for Student Aairs and
Mission Integration will impose specic conditions, in
writing, that must be met. A second academic recess will be
a dismissal from the University.
Academic Dismissal
Undergraduate students who have been dismissed from the
University shall not be enrolled in any courses at the Univer-
sity for at least one year, and up to two years, after their last
semester enrolled at the University before they may apply to
be reinstated to the University.
• If a student has previously been academically recessed or
dismissed, reinstated, and still has not attained good
academic standing or has failed to comply with the specic
written conditions imposed at the time of reinstatement,
the student will be dismissed.
• At the end of a semester in which more than 30 cumulative
credits have been repeated, the student will be dismissed.
After that period, the student may be readmitted if a
convincing case can be made to the Vice President for
Student Aairs and Mission Integration that
circumstances have changed so that there is a
reasonable probability of success. In consultation with
the Vice President for Student Aairs and Mission
Integration, the Oce of Undergraduate Admissions may
readmit a student and specic conditions, in writing, will be
imposed.
After Academic Recess or Academic Dismissal
Academic recess or dismissal does not imply future readmis-
sion, nor does it mean that the person is forever barred from
enrollment at the University.
Academic Reinstatement
An undergraduate student who has been academically re-
cessed may apply for reinstatement to the University, to be
eective at the conclusion of the specied period of recess if
less than two years have elapsed since the academic recess. An
academically recessed student after a period of at least one
semester, or up to one year, and a dismissed student after a
period of at least one year, or up to two years, can be allowed
a second chance to demonstrate satisfactory academic perfor-
mance and be reinstated, subject to additional conditions, at
the discretion of the Vice President for Student Aairs and
Mission Integration.
Academic Reinstatement Procedure
Any undergraduate student who was academically recessed
or dismissed from the University for less than two years,
may submit a request for reinstatement to the Oce of the
Vice President for Student Aairs and Mission Integration
at least one month prior to the beginning of the semester in
which the student intends to resume studies at the University.
Students applying for reinstatement should complete a Special
Academic Request Form in the Oce of the Registrar and
include the following items:
• Student name, identication # (i.e., MadonnaOne Card
number), Madonna email address, and current phone num-
ber;
• Explanation of circumstances that led to academic recess or
dismissal;
• Evidence of growth in maturity and responsibility indicative
of capacity to perform University level work;
• Personal plan for academic success.
Academic Readmission
An undergraduate student who has been academically re-
cessed or dismissed may apply for readmission to be eective
at the conclusion of the specic period of academic recess or
dismissal, if two years or more have elapsed since the recess
or dismissal. is application for readmission should be
submitted through the Oce of Undergraduate Admissions.
A student will be required to submit a report of activities
performed during the period of recess/dismissal. e report
will be used as one form of evidence regarding readiness of the
student to return. If the student has attended another insti-
tution while on recess/dismissal, he or she must submit an
ocial transcript and have earned at least a 2.00 cumulative
grade point average (GPA), or its equivalent, to be considered
for readmission.
2017 Student Handbook | Madonna University
47
Policies Related to Low Course Grades
• Only a grade of C (2.0) or better in each required course
or required support or foundation course for a major,
minor, certicate, or professional program, will apply
toward completion of a program at the University.
• Students receiving a grade below C (2.0) in a required
course or a required support or foundation course for a
major, minor, certicate, or professional program taken at
Madonna University must repeat that course at the
University. A comparable course taken at another
institution will not be transferred to the University.
• Students receiving a grade below C (2.0) at another
institution may be permitted to repeat the course once
at the University; twice, if approved by the instructor and
department. Repeated courses must be taken at the
University and cannot be transferred to the University from
another institution. In computing cumulative GPA, only
the grade and credit hours of the last attempt will be
considered, however, all earlier attempts remain on the
transcript.
• e University reserves the right to request students to
withdraw from a program at the University because of
unsatisfactory performance in the theoretical and/or
practical phases of that program or because of inappropriate
behavior.
Academic Readmission Procedure
Any undergraduate student, academically recessed or dis-
missed from the University for more than two years who
intends to seek readmission to the University, should submit
a readmissions application to the Oce of Undergraduate
Admissions at least one month prior to the beginning of the
semester in which the student intends to resume studies.
Additionally, such students applying for readmission should
send a letter of request to vpstudenta[email protected]
and include the items listed in the academic reinstatement
procedure.
Declarations of good intentions are not sucient. Each
request for reinstatement or readmission will be considered
on its merits. If the student has attended another institution
while on dismissal, he or she must submit an ocial tran-
script from the other institution to be considered for rein-
statement or readmission to the University. Reinstatement
and readmission is not automatic, but is based upon the mer-
its of each applicant’s and on the documentation of activities
during the recessed/dismissal period. Additional supporting
documents may be required through the reinstatement and
readmission process. Students dismissed twice are not eligible
for readmission to the University.
4G: Satisfactory Academic Progress for Financial Aid
Federal and State regulations require that all students make
satisfactory academic progress in order to receive nancial
aid. is means that the student must maintain a minimum
cumulative GPA of 2.0.
In addition, the student must also complete a minimum
number of credit hours each semester. Federal regulations re-
quire that the standards applied to students receiving nancial
aid also apply to those students during periods when they are
not receiving aid. To measure satisfactory academic progress,
the Financial Aid Oce uses the following Satisfactory Aca-
demic Progress policy.
Academic Standards
e University standards outlined in the Academic Standards
section of the Undergraduate Catalog apply to all students.
For the purpose of determining eligibility to receive nancial
aid, overall quality and quantity of performance (as measured
by the cumulative grade point average and number of credits
completed) is reviewed and evaluated by the Financial Aid
Oce. Satisfactory Progress is assessed prior to the student’s
rst disbursement of nancial aid of the school year, and
again at the end of each semester once grades are available.
Evaluation of Progress during Semesters When Student Did
Not Receive Aid
In accordance with Federal regulations, satisfactory academ-
ic progress for all students must be evaluated whether or
not nancial aid was received or applied for. Students with
no previous academic history at the University are assigned
MAKING PROGRESS status.
• Students in good academic standing are given a Financial
Aid MAKING PROGRESS status.
• Students on academic probation are given a Financial Aid
WARNING status.
• Students on academic extended probation are given a
Financial Aid EXTENDED WARNING status.
• Students on academic nal probation are given a Financial
Aid FINAL WARNING status.
• All students who have attended the University who have
less than a 2.0 cumulative grade point average after four
semesters of attendance are placed on Financial Aid GPA
SUSPENSION status in accordance with Federal
regulations, until their cumulative grade point average is
brought up to a minimum 2.0.
• Students who have less than a 2.0 grade point average
but have attended fewer than four semesters: see Minimum
Cumulative GPA Requirement section below. Students who
received nancial aid at the University in the past who had
a break in either attendance or in receiving nancial aid will
have their current satisfactory academic progress status
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2017 Student Handbook | Madonna University
48
evaluated as follows: a semester by semester evaluation
applying current Satisfactory Academic Progress standards
will be performed, starting with the last ocial nancial
aid Satisfactory Academic Progress status calculated on the
student’s records.
Minimum Cumulative Grade Point Average Required for
Satisfactory Academic Progress for Financial Aid
Any student who has completed prior credits at the University
who has a cumulative GPA of less than 2.0 will be placed on
Financial Aid GPA WARNING status. Students may receive
nancial aid while on GPA WARNING, but they must meet
satisfactory academic progress requirements each semester in
order to continue eligibility for nancial aid. Such students
with less than 2.0 cumulative GPA will continue on GPA
WARNING until their cumulative GPA is brought above
2.0. Such students who subsequently fail to meet satisfactory
academic progress in any semester while on GPA WARNING
will be suspended after that semester from receiving nancial
aid. Students must have a minimum 2.0 cumulative GPA in
order to be eligible for the Federal Direct Student Loan pro-
gram. Any student who has attended two or more years (four
semesters) at the University who has a cumulative GPA of less
than 2.0 is ineligible for nancial aid and will be placed on
a nancial aid GPA SUSPENDED status. Students may not
receive nancial aid while suspended. Such students with less
than 2.0 cumulative GPA will continue on GPA SUSPEND-
ED status until their cumulative GPA is brought above 2.0, in
accordance with Federal regulations.
Maximum Time Frame Allowed for Satisfactory Academic
Progress for Financial Aid
With respect to the University’s Satisfactory Academic Prog-
ress policy, a student must complete his or her program in a
period of time no longer than 150% of the school’s published
program length. e University will measure the progress of
all students in attempted credits taken at the University. An
“attempted credit” is dened as any credit hour the student
remains enrolled in AFTER the applicable add/drop period.
Using the 150% limit, students pursuing a bachelor’s degree
are ineligible for nancial aid after 180 attempted credits. A
student enrolled in a Certicate program may attempt a maxi-
mum of 150% of the published length of that individual pro-
gram (measured in credits) according to the Undergraduate
Catalog. (All ESL courses may be excluded from calculating
the 150% limit.) Once this limit has been reached, no further
nancial aid can be received.
e maximum time frame includes credits attempted at the
University during all periods of enrollment in which the stu-
dent did or did not receive nancial aid. e maximum time
frame also includes evaluated credits from prior institutions
which meet program requirements of the student’s current
academic objective at the University as determined from
ocial transcripts. is is required if the student has request-
ed inclusion of prior academic credit for any purpose, and is
required for all students with a prior bachelor degree seeking
loan eligibility. If the student’s total credits equal or exceed the
maximum time frame of 150% (equivalent to 180 attempted
credits for a BA/BS), his/her eligibility for nancial aid will
be terminated. If there are extenuating circumstances, the stu-
dent may appeal for an exception to this policy by submitting
a Petition for Excessive Credits to the Oce of Financial Aid.
Formula to Determine a Student’s Total Credits for Finan-
cial Aid
Total attempted credits at Madonna University LESS all ESL
credits PLUS credits transferred in from prior institutions
that meet program requirements of the student’s major at the
University EQUALS TOTAL CREDITS TO BE COUNT-
ED TOWARD MAXIMUM TIME FRAME. At 180 at-
tempted credits the student is no longer eligible for nancial
aid at a four-year institution, such as the University, (except
by petition).
Minimum Number of Credits and GPA Which Must Be
Earned Each Semester for Satisfactory Academic Progress
for Financial Aid
Satisfactory academic progress for all nancial aid programs is
based on earning 67% of the total number of credits at-
tempted each semester with a minimum 2.0 GPA. Attempted
credits are dened as the credits for any courses you remain
enrolled in after the applicable add/drop period each semester.
Credits earned or completed with satisfactory progress are
those courses in which a letter grade is received. e number
of credits you complete with a grade of “I”, “Y”, and for au-
dited classes will not count toward your minimum satisfactory
academic requirement of 67% of credits completed.
Status Attempted Credits Completed (67%)
Full-time 18+ 12+
Full-time 15 10
Full-time 13 9
Full-time 12 8
3/4
time 11 7.5
3/4
time 9 6
1/2
time 8.5 5
1/2
time 7 5
1/2
time 6 4
Less than
1/2
time 5 3.5
Less than
1/2
time 3 2
2017 Student Handbook | Madonna University
49
Grade Changes After Final Grades Are Issued, Impact on
Financial Aid
It is the student’s responsibility to notify the Financial Aid
Oce of any ocial grade changes that would aect the stu-
dent’s satisfactory academic progress status.
Additional Minimum Enrollment Requirement, Federal
Direct Student Loans
In addition to completing, a minimum of 67% of the credits
attempted with a 2.0 GPA, a loan recipient must maintain
enrollment in courses with a minimum of 6 credits in accor-
dance with federal regulations. Additionally, courses with at
least 6 credits must have begun prior to release of loan funds.
Failure to Make Satisfactory Academic Progress for Finan-
cial Aid
e Financial Aid Oce will send letters at the end of each
semester, after grades are evaluated, to students who fail to
maintain Satisfactory Academic Progress. e Summer session
is considered a semester and grades are evaluated in the same
manner as Fall and Winter semesters.
Financial Aid Warning
If the student fails to complete 67% of the credits attempt-
ed with a 2.0 GPA, he/she will be placed on nancial aid
WARNING status. e student will continue to qualify for
nancial aid with the WARNING status. Grant funds will
continue to be paid on the rst scheduled disbursement date
each semester while a student remains on WARNING status.
e student’s WARNING status will be cleared when he/she
completes courses with at least 6 credits and at least 67% of
the total semester credits attempted with a 2.0 GPA, or earns
6 credits and 67% of the credits attempted during the sum-
mer semester with a 2.0 GPA.
Financial Aid Suspension
A student will be placed on nancial aid SUSPENDED status
if the student:
• Fails to make nancial aid satisfactory academic progress
while on nancial aid WARNING status; or
• Fails to make nancial aid satisfactory academic progress
during ANY three semesters; or
• Has a cumulative GPA below 2.0 after two years of
University attendance dened as any four semesters of
attendance, or the equivalent, including Summer); or
• He/she is dismissed from the University; or
• He/she withdraws from all of his/her classes or earns 0
credits with a 0 GPA during any semester.
A student who withdraws or receives any combination of “C”,
or “withdrawals” in all his/her classes, will automatically be on
FINANCIAL AID SUSPENDED STATUS.
Students receiving any combination of all “F” and/or “NC”
grades are assumed to have unocially withdrawn from the
University and are treated in accordance with Return to Title
IV regulations, unless it can be documented that the student
remained in one course until at least the 67% completion
date and completed with a failing grade. It is the student’s
responsibility to provide acceptable documentation to the
Oce of Financial Aid, or to have their instructor contact
the nancial aid oce to verify attendance. A student who
is suspended from nancial aid eligibility a second time after
nancial aid reinstatement is automatically terminated from
all nancial aid eligibility and is ineligible for nancial aid
reinstatement except by appeal.
Reinstatement of Financial Aid Eligibility
Reinstatement of eligibility for nancial aid is possible after
suspension due to lack of satisfactory progress by doing one or
more of the following, based on the reason for lack of prog-
ress:
• Completing at the University a minimum of 6 credits in ac
ademic course work and completing 67% of credits
attempted with a 2.0 GPA during a single semester; and/or
• Raising his/her cumulative GPA at the University to 2.0 if a
decient cumulative GPA is the cause for suspension.
Financial Aid Appeal Procedure
To appeal an unsatisfactory progress status, a student should
write a letter of petition for reinstatement or continuation
of nancial aid and submit it to the Oce of Financial Aid.
e disqualied student must include a written explanation
of reason for the petition, along with corrective action to be
taken, as applicable, and attach documentation to support
his/her case. Subsequent review and a determination will be
made based upon several factors, including Federal and State
regulations, the student’s academic and nancial aid history
and the student’s clearly stated and documented extenuating
circumstances. Examples of extenuating circumstances are
death of an immediate family member, injury or illness of the
student, or other special circumstances, as appropriate.
e student will be advised in writing of the decision regard-
ing reinstatement of Financial Aid. If dissatised with that
decision, the student may request that his/ her Petition be
submitted for further review by the Financial Aid Appeals
Committee by submitting the request in writing to the Vice
President for Student Aairs and Mission Integration at vp-
studenta[email protected].
Once determined, the Financial Aid Appeals Committee’s
recommendation is referred to the Vice President for Student
Aairs and Mission Integration, whose decision is nal. e
student will be notied in writing of the nal decision regard-
ing the appeal.
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2017 Student Handbook | Madonna University
50
Students who believe their nancial aid status (WARNING or
SUSPENSION) has been determined in error should contact
the Oce of Financial Aid immediately to discuss their situa-
tion and to determine if an error has been made.
Academic Load and Overload
Full-time = 12+ credits
ree-quarter time = 9-11 credits
Half-time = 6-8 credits
More than 18 credits in a semester is considered an overload.
Approval to register for an overload requires special permis-
sion from the Vice President for Student Aairs and Mission
Integration. See the Oce of the Registrar online or in person
for the Special Academic Request form to request an overload.
Note that credits earned through Advanced Placement (AP),
College-Level Examination Program (CLEP), DSST’s, prior
learning, and/or course competency examinations.
4H. Student Records
Student Records and Procedures for Madonna University
(FERPA)
(Revised September 2000 In Compliance With e Family
Educational Rights And Privacy Act of 1974)
i. DEFINITIONS
For the purposes of this policy, the University has used the
following denitions of terms:
• Student: any person who attends or has attended the
University.
• Education Records: those record(s) (in handwriting, print,
tapes, lm, computer, or other medium) maintained by
the University or an agent of the University which is
directly related to a student, except:
1. A personal record kept by a sta member, if it is kept in the
sole possession of the maker of the record and is not
accessible or revealed to any other person except a
temporary substitute for the maker of the record.
2. Records created and maintained by the University Law
Enforcement Unit for law enforcement purposes.
3. Records made or maintained by a physician, psychiatrist,
psychologist, or other recognized professional or
paraprofessional if the records are used for treatment of a
student and made available only to those persons providing
the treatment.
4. Alumni records which contain information about a student
after he or she is no longer in attendance at the University
and which do not relate to the person as a student.
ii.. ANNUAL NOTIFICATION
Students will be notied of their FERPA rights annually by
publication in the Student Handbook.
iii. PROCEDURE TO INSPECT EDUCATION
RECORDS
e University’s policy with regard to student records follows
the “Family Educational Rights and Privacy Act of 1974”
(20 USCS Section and 1232g) and is set out in brief form as
follows:
1. Students have the right to inspect their records;
2. e University will comply with the student’s request for
information within 45 days after the request has been led;
3. Condential information pertaining to students will not
be disclosed to any person, organization or agency
outside the University without the written authorization of
the student, except:
a. in compliance with a court order;
b. when a parent or legal guardian of any student
under 18 years of age may request to view the
dependent’s records;
c. directory information which is public information.
Section 1.04 LIMITATION ON RIGHT OF ACCESS
Excluded from inspection by students of the University are
the following: parental nancial records; condential letters
and statements of recommendation led before January 1,
1975; condential recommendations solicited under a waiver
of the right of future access.
Records excluded from the provisions of FERPA are: personal
notes of teachers and administrators in the sole possession of
the maker, not accessible or revealed to any other person ex-
cept a substitute; law enforcement records; employee records
of individuals employed by the educational institutions; medi-
cal and psychiatric reports or related professional les made in
connection with treatment of the student.
Section 1.05 REFUSAL TO PROVIDE COPIES
e University does not deny students access to educational
records upon request. e University reserves the right to
deny copies of records, including transcripts, not required to
be made available by FERPA in the following situations:
1. e student lives within commuting distance of the
University campus.
2. e student has an unpaid nancial obligation to the
University.
3. ere is an unresolved disciplinary action against the
student.
2017 Student Handbook | Madonna University
51
4. e education record requested is an exam or set of
standardized test questions.
Section 1.06 FEES FOR COPIES OF RECORDS
Transcript fees are published in the schedule and approved
annually by the Board of Trustees. Other copy fees are 10
cents per page.
Section 1.07 TYPES, LOCATIONS, AND CUSTODIANS
Types Location Custodians
Admissions
Records
Registrar’s Oce Registrar
Cumulative
Academic Records
Same as above Same as above
Financial Records Student Accounts
Student
Accounts Oce
Placement
Records
Career Services
Director of
Career Services
Progress Records Dean’s Oce
Dean of each
College/School
Disciplinary
Records
Student
Aairs Oce
Dean of
Students
Occasional Records
(Student education records not included in the types listed
above such as minutes of faculty meetings, copies of corre-
spondence in oce not listed, etc.)
e appropriate ocial will collect such records; direct the
student to their location, or otherwise make them available
for inspection and review.
Section 1.08 DISCLOSURE OF EDUCATION RE-
CORDS
e University will disclose information from a student’s ed-
ucation records only with the written consent of the student,
except that records may be disclosed without consent when
the disclosure is:
1. To University ocials who have a legitimate educational
interest in the records.
A “University ocial” is:
A person employed by the University is an administrative,
supervisory, academic, research or support sta; a person
elected to the Board of Trustees; a person employed by or
under contract to the University to perform a special task,
such as an attorney or auditor.
A person who is employed by the University Department of
Public Safety:
a. performing a task that is specied in his or her
position description or contract agreement.
b. performing a task related to a student’s education.
c. performing a task related to the discipline of a
student.
d. providing a service or benet relating to the
student or student’s family, such as health care,
counseling, job placement or nancial aid.
e. maintaining the safety and security of the campus.
2. To ocials of another institution in which the student
seeks or intends to enroll, upon the student’s request.
3. To Immigration and Naturalization Service ocers in
accordance to the appropriate status verication procedure
requirements.
4. To certain ocials of the U.S. Department of Education,
the Comptroller General, and State and local educational
authorities, in connection with audit or evaluation of
certain State or federally supported education programs.
5. In connection with a student’s request for or receipt of
nancial aid to determine the eligibility, amount, or
conditions of the nancial aid or to enforce the terms and
conditions of the aid.
6. To State and local ocials or authorities if specically
required by a State law that was adopted before
November 19, 1974.
7. To attorneys or legal counsel retained by the University.
8. To organizations conducting certain studies for or on
behalf of the University.
9. To accrediting organizations to carry out their functions.
10. To parents of an eligible student who is claimed as a
dependent for income tax purposes.
11. To comply with a judicial order or a lawfully issued
subpoena.
12. To appropriate parties in a health or safety emergency.
13. To individuals requesting directory information so
designated by the University. e information may
include name, date of graduation, major eld of study,
dates of enrollment, participation in ocially recognized
activity (sports, degrees, and awards).
14. e result of any disciplinary proceeding conducted by
the University against an alleged perpetrator of a crime of
violence to the alleged victim of that crime.
15. Students may request that information not be provided to
individuals by ling a request with the Registrar’s Oce.
POLICIES
2017 Student Handbook | Madonna University
52
Section 1.09 RECORD OF REQUESTS FOR
DISCLOSURE
e University will maintain a record of all requests for and/
or disclosures of information from a student’s education re-
cords. e record will indicate the name of the party making
the request, any additional party to whom it may be disclosed
and the legitimate interest the party had in requesting or
obtaining the information.
e eligible student may review the record.
Section 1.10 CORRECTION OF EDUCATION
RECORDS
Students have the right to ask to have records corrected that
they believe are inaccurate, misleading or in violation of their
privacy rights. Following are the procedures for the correction
of records:
1. A student must request in writing to the Registrar of the
University to amend the education records relating to the
student. In so doing, the student should identify the part
of the record to be amended and specify why the student
believes it is inaccurate, misleading or in violation of his or
her privacy rights.
2. Within a reasonable period of time after receipt of the
request to amend, the University may comply with the
request or it may decide not to comply. If it decides not to
comply, the University will notify the student of the
decision and advise the student of his or her right to a
hearing to challenge the information believed to be
inaccurate, misleading or in violation of the student’s
privacy rights.
3. Upon the student’s written request for a hearing, the
University will arrange for the hearing and notify the
student, reasonably in advance, of the date, place and time
of hearing.
4. e hearing will be conducted by a hearing ocer who is
a disinterested party; however, the hearing ocer may be
an ocial of the University. e student shall be aorded
a full and fair opportunity to present evidence relevant to
the issues raised in the original request to amend the
student’s education records. e student may be assisted by
one or more individuals including an attorney, but must in
form the hearing ocer at least two days prior to the
hearing of the identity of such attendees.
5. e University will prepare a written decision based solely
on the evidence presented at the hearing. e decision will
include a summary of the evidence presented and the
reasons for the decision.
6. If the University decides that the information is inaccurate,
misleading, or in violation of the student’s right of privacy,
it will amend the record and notify the student, in writing,
that the record has been amended.
7. If the University decides that the challenged information
is not inaccurate, misleading or in violation of the student’s
right of privacy, it will notify the student that he or she has
the right to place in the record a statement commenting on
the challenged information and/or a statement setting forth
reasons for disagreeing with the decision.
8. e statement will be maintained as part of the student’s
education records as long as the contested portion is
maintained. If the University discloses the contested
portion of the record, it must also disclose the statement.
(Approved 1995; updated 2000)
4I. Technology Learning Center Policies
• Students must present a current valid MadonnaOne Card
I.D. to use the facilities.
• Students are advised to save their work frequently on
back-up disks or CDs.
• No food or drinks are allowed in the lab.
• Only paper supplied by the lab may be used in the lab
printers.
• Children are not allowed in the lab.
• Cell phones, beepers and walkie-talkies must be turned o
upon entering the lab.
• Internet access is intended for educational purposes only.
• Loitering (hanging out) and other unacceptable conduct is
prohibited.
• e attachment of laptops or peripherals to printers or other
peripherals is prohibited.
Article 5: Other Policies
5A. Disregarding a Directive from a University Ocial
and/or Failure to Comply
Failure to comply with a reasonable directive from a Univer-
sity ocial (verbal or written) acting within the purview of
his/her prescribed duties of a Public Safety Ocer or other
law enforcement personnel acting in the performance of their
duties, failure to identify oneself and/or failure to produce a
University identication card when requested to do so.
5B. Disruption of University Academic or Operational
Functions
Disruption or obstruction of teaching, research, administra-
tion, disciplinary proceedings, or other University-sponsored
or authorized activities both on and o campus, including
community service projects, study abroad, athletic events or
any non-University activities or events occurring on Universi-
ty property.
2017 Student Handbook | Madonna University
53
5C. Disruptive Behavior
Conduct comprising of physical abuse, verbal abuse, threats,
intimidation, lewd or indecent behavior, harassment of a sex-
ual, racial or other nature, coercion and/or any conduct that
threatens or endangers the health or safety of any person. Any
breach of peace, or aiding and abetting, or procuring another
person to breach the peace on University premises or at func-
tions sponsored, authorized, or participated in by the Univer-
sity. Surreptitiously taking pictures or audio/video taping of
another person in any room/area on the University property
or at any University sponsored or authorized event.
5D. Dress Code
Students and guests are expected to exercise good judgment
and propriety in wearing appropriate clothing in the class-
room, in all University buildings, and at University-sponsored
or authorized activities, both on and o campus.
5E. Falsication of Information
Students are not to create, use or provide false documentation
to the University or to ocials of the University in any form,
electronic, written or verbal. Students are not to knowingly
use, misrepresent, or falsify any University records, forms,
procedures, or identication.
5F. Fundraising Policies and Guidelines
e Advancement Oce works with administrators, fac-
ulty, sta, and students in their philanthropic endeavors to
help them to be as successful as possible in their eorts. All
fundraising events for the University require specic, written
approval. All institutional fundraising initiatives, whether
directed at organizations or individuals (alumni, parents, or
friends) must be approved by the Director of Development or
designee. e Director of Development oversees the fundrais-
ing practices of the University and reports to the Executive
Vice President for Enrollment Management and University
Advancement.
Purposes for Policies and Guidelines
• Maintain a consistent high standard of University
fundraising in coordination and harmony with the
University mission.
• Eliminate duplication of proposals and approaches.
• Record and acknowledge, accurately and appropriately, the
contributions of all donors and sponsors.
• Project an image of University-wide coordination and unity
in regard to fundraising activities.
• Ensure that all campaigns and appeals receive the full
support and endorsement of the University.
• Student Organizations are not permitted to conduct
fundraising activities or produce events designed to raise
funds for the personal charitable endeavors of faculty, sta,
or students.
General Guidelines
Prior to planning any/all events, please review the following
Fundraising Guidelines and submit the Fundraising Request
Form as described.
Note: If planning to solicit area businesses, individuals, alum-
ni or friends for in-kind (goods and services) or monetary
donations, the respective planning group must secure approv-
al of those to be solicited from the Advancement Oce. e
approval will be based on targeted audiences that will not
overlap with other University fundraising eorts.
Recording Gifts
All gifts need to be receipted in the Advancement Oce
to ensure proper documentation of the gift. Also, it is im-
portant that Advancement records are accurate so that our
donors will be recognized appropriately in publications, and
at recognition events. We do not want to send a letter saying
our records indicate that a donor has not made a gift when
they have, through a department initiative. Some gifts may be
deductible as a “gift in kind” with proper documentation.
Follow-up Report
Within ten (10) days of the conclusion of the event, the
sponsoring organization is required to complete and submit a
follow-up report with a prot-and-loss statement. In addition
to the total amount raised, the summary must also include
the nal list of those approached for donations.
Madonna University acknowledges that a policy of this nature
may not anticipate every possible issue that may arise with
respect to fundraising activities. As a result, the University
reserves the right to impose reasonable restrictions and/or
requirements regarding the time, place and manner of fund-
raising activities.
5G: Guest Students
Madonna University uses the Michigan Uniform Undergrad-
uate Guest Application. is form assists visiting students
in earning credits to be applied toward a program at their
home institution. e application is good for one semester
and should be on le prior to registration. University students
beyond sophomore standing may not earn credit in two-year
institutions for transfer to the University. Guest applications
are available at the Registrar’s Oce. Applications must be
accompanied with a written recommendation from a student’s
advisor. Refer to the current Undergraduate Catalog for addi-
tional information.
5H: Liability
e University is not responsible for injury or loss to persons
or property resulting from accidents, thefts, substance abuse,
weather or other acts of nature.
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2017 Student Handbook | Madonna University
54
5I. Media Relations
Call the Director of University Communications at 734-432-
5843 if you need assistance during normal business hours.
e following guidelines should be followed in crisis situa-
tions:
• Only authorized spokesperson(s) of the University meet or
talk with the media.
• Only factual information is released and no speculation is
oered.
• Student employees are to report media questions to the
Director of University Communications.
Student employees do not represent the University, particular-
ly to the media.
5J: Residential Living Requirement Policy
To achieve our goals of strengthening student engagement
and increasing occupancy in on-campus housing, the follow-
ing residential living requirements for new students in their
rst-year attending Madonna University will be applied.
First-Year International Students (F-1 Visa) and ESL Students
All new international students (F-1 Visa) and students en-
rolled in English as a Second Language (ESL) courses will be
required to reside on campus and purchase a meal plan for
their rst year (Fall and Winter semesters) at Madonna.
First Year Domestic Students
Eective Fall 2017, all rst-year domestic (U.S. or permanent
residents) students whose primary residence is more than 35
miles from campus will be required to reside on campus and
purchase a meal plan for their rst-full academic year (Fall
and Winter semesters) at Madonna.
First-year students are dened as undergraduate students who:
• Enroll full-time at Madonna within one year of their high
school graduation or equivalent (direct from high school).
• Have less than 24 transferable, post-secondary, credit hours
Students with unique circumstances may apply for special
permission to opt-out of the requirement.
Exemptions may include
• Living with parent(s) or legal guardian(s) full-time in their
primary residence within 35 mile radius of Madonna Univer-
sity-Livonia campus
• Enrolled in less than full-time status
• Earned 24 or more transferable, post-secondary credits prior
to the start of classes in the Fall semester
• Married or have dependent children
• 21 years of age or older prior to the start of classes in the
semester of enrollment
• Have nancial hardship directly related to living on-campus
• Have a medical condition directly related to living on-campus
• Have a special circumstance that does not fall under the
other exemption criteria
• Be a Veteran (student with military experience)
5K: Volunteer Protection Act (VPA)
e Volunteer Protection Act of 1997 (VPA) is a Federal law
providing limited liability immunity to individual volunteers
and community service participants from tax-exempt orga-
nizations such as the University. Under the VPA, individuals
performing community service or volunteering are not liable
for acts or omissions “if the individual is acting within the
scope of her or his responsibilities at the time; if they are
properly licensed, certied, or authorized to undertake the ac-
tivities in question; and if the harm was not caused by willful
or criminal misconduct, or a conscious agrant indierence to
the rights and safety of the individuals harmed.” e law does
not shield individuals from crimes of violence, sexual oenses,
hate crimes, misconduct that violates state or Federal laws, or
misconduct under the inuence of alcohol and other drugs.
III. DISCIPLINARY SANCTIONS
e purpose of the imposition of sanctions in a student
disciplinary action is to redirect the student’s behavior toward
a pattern more acceptable within the University community,
if such redirection is feasible, or to protect the University
community from possible harm or injury by said person
or persons, or to protect the University’s or the University
community’s property, or to give nancial redress to a person
for loss, harm or destruction of property resulting from the
actions of the accused. Failure to complete or comply with
any sanctions within the stipulated timeframe will result in a
Hold placed on the student’s account for diploma, registra-
tion, transcript, etc.
e Dean of Students or designee may impose the following
sanctions on a student or group of students:
a. Reprimand
A reprimand is a written warning to a student that his/her
behavior is unacceptable by University standards and that any
repeated violation will warrant further sanctions. Reprimand
is the least sanction, which may be imposed if the accused has
been found to be in violation of the Code.
b. Restitution
A student whose actions damage, deface or destroy any Uni-
versity or personal property shall be required to restore said
property by replacement or by monetary reimbursement, in
addition to any other sanction which may be imposed.
2017 Student Handbook | Madonna University
55
c. Punitive Fine
A reasonable monetary ne may be assessed against a student
as punishment for a violation of this Code, in addition to any
other sanction which may be imposed.
d. Non-Paid Work
Non-paid work for the University or for a specied adminis-
trative area of the University may be assigned to a student as
punishment for a violation of this Code, in addition to any
other sanction which may be imposed.
e. Educational Project, Treatment Program
An educational project (e.g., mandatory attendance at an
Alcoholics Anonymous meeting, treatment program and/or
participation in a community service activity at the student’s
expense) may be assigned to a student for a violation of this
Code, in addition to any other sanction which may be im-
posed.
f. Possible Conditions of Reinstatement
At times students may be temporarily suspended until one or
more conditions are fullled:
• Continuation of therapy and/or treatment;
• Continuation of medication;
• Successful completion of program/courses at another insti-
tution;
• Restriction on place of residence;
• Other conditions as deemed necessary for student’s future
success.
g. Disciplinary Probation
is is a written notice to the student that his or her behavior
was of such a nature as to place that student in jeopardy of
dismissal from the University. e student is in a probationary
status with the University for a specied period of time.
Any signicant violation of this Code or other University
policies or sanctions will cause the student to be immediately
dismissed from the University. While probation is usually
reserved for a repeat infraction, it may apply to any serious vi-
olation of the Code. When a student is placed on disciplinary
probation, one or more of the following restrictions will be
imposed:
• Restriction from the operation and parking of a motor
vehicle on University property.
• Restriction from representing the University in any public
performance, athletic event, intramural event, committee,
or from holding any student governmental oce or oce
in any recognized student organization, or from
participating in the Field Experience Program (Cooperative
Education, Internships, Practicums), the Guaranteed Work
Program, any Study Abroad Program or related programs of
the University.
• Ineligibility to receive or to continue to receive nancial
assistance from any funds provided by the University.
• Ineligibility to hold on-campus employment by the
University.
Disciplinary probation may be given in addition to other
sanctions that may be imposed.
h. Suspension
A student may be suspended from the University for any
specied period of time. A suspended student must immedi-
ately leave the University property and may return if an ap-
peal overturns the verdict of suspension. Students suspended
for at least the remainder of a semester receive a nal grade of
F in all courses enrolled for the semester in question, may not
receive any instruction or services from the University, may
not represent the University in any activity whatsoever, and
may not represent themselves as a student at the University.
For tuition paid, the then applicable refund policy of the Uni-
versity will apply as of the last date the student was entitled to
receive instruction from the University.
is action is taken when a student’s conduct is deemed
incorrigible, a potential threat to the University community, a
repeated oense of this Code, or where such action is suit-
able to the violation and appropriate to give the student time
to reect and adjust his or her behavior to the standards of
conduct expected of Madonna University students. Suspen-
sions may be ordered in addition to any other sanction which
may be imposed. e student must reapply for admission to
the University and if readmitted, special conditions may be
attached to the student’s return.
i. Expulsion
Expulsion is permanent dismissal from the University. Expul-
sion may be ordered as a result of very serious violations or for
repeat oenses. In addition to forfeiting all paid tuition, the
student suers the other losses and restrictions imposed upon
suspended students, and is not eligible to apply for readmis-
sion to the University at any time. e student must leave
the University property immediately and may return if the
expulsion verdict is overturned on appeal. A copy of the disci-
plinary letter noting the expulsion will be sent to a dependent
student’s parent or guardian.
j. Persona Non Grata
Students or visitors who are dismissed from Madonna for
violation of this Code may be informed that their presence on
University property, or at University-sponsored or authorized
events, is no longer allowed.
POLICIES
2017 Student Handbook | Madonna University
56
k. Sanctions for Violating the Student Alcohol Policy
Level 1: (see pg. 35)
First Oense:
• $100 Fine plus
• 10 Disciplinary Service Hours plus
• Conscation of property (if applicable) plus
• Parental and/or advisor notication plus
• Residential probation (if applicable) plus
• Probation (90 days) plus
• A hold will be placed on the student’s record until sanctions
are completed.
Second Oense:
• $200 Fine plus
• 20 Disciplinary Service Hours plus
• Conscation of property (if applicable) plus
• Parental and/or advisor notication plus
• Residential probation (if applicable) plus
• Probation (90 days) plus
• A hold will be placed on the student’s record until sanctions
are completed.
ird Oense:
• $400 Fine plus
• 40 Disciplinary Service Hours plus
• Conscation of property (if applicable) plus
• Parental and/or advisor notication plus
• Residential suspension (if applicable) plus
• Probation (90 days) plus
• A hold will be placed on the student’s record until sanctions
are completed.
Level 2: (see pg. 35)
First Oense:
• $200 Fine plus
• 20 Disciplinary Service Hours plus
• Conscation of property (if applicable) plus
• Restitution for damages plus
• Parental and/or advisor notication plus
• Residential probation (if applicable) plus
• Probation (90 days) plus
• A hold will be placed on the student’s record until sanctions
and restitution (if applicable) are completed.
Second Oense:
• $400 Fine plus
• 40 Disciplinary service hours plus
• Conscation of property (if applicable) plus restitution for
damages plus
• Parental and/or advisor notication plus
• Residential probation (if applicable) plus
• Probation (90 days) plus
• A hold will be placed on the student’s record until sanctions
and restitution (if applicable) are completed.
Level 3: (see pg. 35)
• $400 Fine plus
• 40 Disciplinary service hours plus
• Conscation of property (if applicable) plus
• Restitution for damages plus
• Parental and/or advisor notication plus
• Residential probation (if applicable) plus
• Probation (90 days) plus
• A hold will be placed on the student’s record until sanctions
and restitution (if applicable) are completed.
Notes:
• Probation: 90 academic calendar days
• Deadline to complete service: 30 academic calendar days
• Failure to complete service within timeframe will result in a
Hold placed on the student’s account — for diploma,
registration, transcripts, etc.
IV.
PROCEDURES
a. Academic, Administrative or Grievance Requests
Undergraduate students should visit the Registrar’s Oce on
the Madonna website (www.madonna.edu) or in person and
request a Special Request form. All undergraduate student
special requests begin with this form and should be in writing
(signed and dated by the student). Except in rare and unusual
circumstances, requests will not be accepted more than 60
days beyond the end of the semester relative to the request. A
lack of knowledge regarding the policies and procedures that
aect you or a lack of attendance are not a basis for approving
any request.
Graduate students should rst visit the Graduate School on
the Madonna website or in person and review the Graduate
Catalog which is available online.
is Special Request form can be used for the following
requests:
• Academic Forgiveness (undergraduates only)
• Course Load Over 18 cr. (undergraduates only)
• Grievances (Academic)
• Grievances (Non-Academic)
• Reinstatement- Academic (undergraduates only)
• Reinstatement- Financial Aid
• Withdrawal/Drop with or without refund consideration
• Other Requests (Non-Academic)
2017 Student Handbook | Madonna University
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Academic Forgiveness
Returning undergraduate students should refer to the Un-
dergraduate Catalog and may request forgiveness if they have
been out of school at least ve years or have completed an
associate degree since leaving Madonna University. Justica-
tion should indicate the circumstances that led to low perfor-
mance, what have you done since you last attended Madonna
University, and what you will do dierently.
Course Load over 18 semester hours (Undergraduates only)
Request permission to enroll for more than 18 semester
hours.
Grievances (Academic)
To request consideration for an academic grievance, such as
a grade change, which resulted from misinterpretation of the
Madonna University bulletin and/or departmental policies
(review student handbook for grievance information). Stu-
dents must follow the grievance process to attempt to resolve
the issue – (1) meet with involved faculty, if unable to resolve,
(2) meet with the department chair, if unresolved, (3) meet
with the Dean. If a resolution is still not reached, proceed
with a grievance. Provide all information, including the dates
of follow-up with the individuals listed to the left, and the
outcomes of each meeting in the justication explanation or
as attachments. is special request can then be used to initi-
ate an appeal hearing.
Grievances (Non-Academic)
To request consideration of a grievance for behavioral sanc-
tions like expulsion, dismissal from the Residence Hall, or to
make a complaint.
Reinstatement - Academic (Undergraduates only)
To appeal your academic termination due to unsatisfactory
academic progress. Justication should indicate the circum-
stances that led to low performance, what you have done
since you last attended Madonna University to prepare for
reinstatement, and what you will do dierently.
Reinstatement - Financial Aid
To appeal the termination of your nancial aid package and
request that it be reinstated according to federal guidelines.
Withdrawal/Drop with or without refund consideration
To request a late withdrawal from a course(s) after the dead-
line, or if you have already withdrawn and would like consid-
eration of a refund. Must include documentation, including
the course number(s) to be considered. A withdrawal/drop
and/or any monetary refund may aect your nancial aid
status or eligibility. Registration fees cannot be refunded.
Other Requests (Non-Academic)
Use for situations not covered above, such as requests for resi-
dency requirement, meal waivers, and an appeal of a previous
decision.
Instructions
• Complete the Special Request form.
• Preferably include a typed letter, giving a brief and clearly
stated explanation of your request in detail.
• Be specic about the dates in your appeal, including the
semester of the request at the top.
• Justication – clearly state why you feel you are entitled to
consideration.
• Gather any information specic to your request, including
any action(s) you have already taken and any relevant
documentation.
• State your desired outcome.
• Turn in your completed form and any supporting
documentation to the Registrar.
• Requests can be mailed to the Registrar at the address listed
on the form, scanned and emailed to registrar@madonna.edu,
or faxed to 734-432-5405.
Documentation
It is the student’s responsibility to provide supporting docu-
mentation. Once submitted, documentation will be reviewed
and shredded and cannot be returned to you. If your justica-
tion includes any of the following, the appropriate documen-
tation should be included with your request:
• Medical Reasons – a doctor’s note indicating the dates of
treatment.
• Death of a family member – a copy of a death
announcement.
• Change in work situation (hours, location, etc.) – a
conrmation letter from your direct supervisor or company
Human Resource representative with your former and new
or adjusted hours, location, etc.
• Instructor support – if you have already spoken to the
instructor, include a copy of their support.
Review
e appropriate University personnel will review all requests.
A decision or status report will be communicated to you by
Madonna University email within 10 working days of receipt
of your request. If you have not received a communication in
that time, contact the Registrar ([email protected]) for
information.
Appeals
If you do not agree with the decision, you may be able to
appeal it. For more information, contact the Student Aairs
Administration Oce (vpstudenta[email protected]).
PROCEDURES
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b. Student Academic Grievance Review Process
e Student Academic Grievance Procedure provides a
method for settling student grievances resulting from misin-
terpretation of the Madonna University Catalog and/or de-
partmental policies. Students who wish to appeal their grade,
academic recess or dismissal from the University, also follow
this procedure. e grievance procedure must be requested
within 15 working days after the end of the term in which the
grievance exists.
In some majors, an academic grievance committee structure
exists with the Academic College to review academic grievanc-
es, such as Nursing. Please consult your Academic College for
more information.
e following procedure outlines the steps the student is to
observe:
1. e grievant attempts to rectify the problem by seeing
the faculty member with whom the grievance exists within
15 work days following the grievant’s knowledge of the
complaint. Students appealing termination or dismissal for
academic reasons have seven days from the date of
notication to appeal.
2. If the matter is not settled to the satisfaction of the
grievant within 10 days after contacting the faculty
member, the grievant proceeds to the department
chairperson, usually the immediate supervisor of the faculty
member with whom the grievance exists.
3. If the matter is not settled to the satisfaction of the grievant
within 10 days after contacting the department
chairperson, the grievant proceeds to the Academic Dean
in one of the following Colleges/Schools:
• College of Arts and Humanities
• College of Education
• College of Natural and Social Sciences
• College of Nursing and Health
• School of Business
4. If these three courses of action do not produce satisfactory
results, and if a grievance committee exists in the
department, the grievant, after another 10 days, may appeal
to the appropriate committee within the academic college
or department wherein the grievance exists.
5. If the grievance of the student is not resolved at level 1,
2, or 3 after an added 10 days, the grievant may turn to the
Student Appeal Board.
It is understood that the faculty member will be kept apprised
of the events as they occur. If the grievant seeks a hearing
from the Student Appeal Board, the procedure must be initi-
ated within six weeks after the end of the term in which the
grievance occurred. A student who fails to appear for the hear-
ing without grave reason, forfeits his or her right to appeal.
1. e grievant submits the Special Academic and
Administrative Requests form to the Oce of the Registrar.
2. A hearing date is set with the Student Appeal Board by the
Dean of Students or designee upon receipt of the letter.
3. e Student Appeal Board convenes. At that time both the
complainant (student) and respondent (faculty member)
are allowed to present their views of the grievance.
4 .Following the hearing, the grievant and faculty member are
dismissed and the Student Appeal Board arrives at a
majority decision.
5. After the hearing, the Dean of Students provides written
notication of the decision to both parties involved in the
grievance.
6. If the grievant is not satised with the decision, he/she may
appeal to the Vice President for Academic Administration,
Graduate School Dean, or designee, whose decision will be
nal.
c. Student Non-Academic Grievance Review Process
e Student Non-Academic Grievance Procedure provides a
method for settling student grievances resulting from mis-
interpretation of Madonna University policies. e non-ac-
ademic grievance procedure must be requested within 15
working days after the end of the term in which the non-aca-
demic grievance exists.
In some cases, a non-academic grievance committee structure
exists with the department or oce. Please consult the appro-
priate department or oce for more information.
e following procedure outlines the steps the student is to
observe:
1. e grievant attempts to rectify the problem by seeing the
sta member with whom the grievance exists within 15
work days following the grievant’s knowledge of the
complaint. Students appealing a decision have 7 days from
the date of notication to appeal.
2. If the matter is not settled to the satisfaction of the grievant
within 10 days after contacting the sta member, the
grievant proceeds to the department or oce head, usually
the immediate supervisor of the sta member with whom
the grievance exists.
3. If the grievance of the student is not resolved at level 1 or 2
after an added 10 days, the grievant may turn to the Dean
of Students.
4. e grievant submits the Special Academic and
Administrative Requests form, explaining the nature of the
grievance, to the Oce of the Registrar.
5. A hearing date is set with the Dean of Students upon
receipt of the letter.
2017 Student Handbook | Madonna University
59
6. At the hearing, the grievant is allowed to present evidence
of the grievance.
7. After the hearing, the Dean of Students provides written
notication of the decision to the grievant regarding the
non-academic grievance.
8. If the grievant is not satised with the decision, he/she may
appeal to the Vice President for Student Aairs and
Mission Integration, whose decision with be nal.
It is understood that the sta member will be kept apprised of
the events as they occur. If the grievant seeks a hearing with
the Dean of Students, the procedure must be initiated within
six weeks after the end of the term in which the non-academic
grievance occurred. A student who fails to appear for the hear-
ing without grave reason, forfeits his/her right to appeal.
d. Student Conduct Review Process
If the University or a complainant elects to pursue student
conduct violation action at the University, the Dean of
Students or designee, will be appointed to hear the case. e
Dean of Students or designee will be someone who was not
involved in the initial documentation or investigation of the
violation. e Dean of Students or designee will schedule
a meeting with the accused students. If a student fails to
respond, or appear at the scheduled meeting, the Dean of
Students or designee may nd against that student in his/
her absence and sanction the student accordingly, or place a
University hold on the student’s record until the meeting with
the Dean of Students or designee takes place.
At the student conduct meeting, the student will be notied
of the alleged violation(s) of the Code of Conduct and aord-
ed the opportunity to review the factual allegations that gave
rise to the alleged violation. e Dean of Students or designee
will explain the rights and options available to the student, as
well as describe potential sanctions for the alleged violation in
question. e accused student has the following procedural
rights when charged with a violation of the Student Code of
Conduct:
• A right to receive notice that a violation of the Code has
allegedly taken place;
• A right to be heard in a just and consistent manner;
• A right to present a defense to the alleged violation; and
• A right of appeal from any decision by the Dean of Students
or designee consistent with the provisions of this Code of
Conduct.
If the Dean of Students or designee determines that the
sanction for an alleged violation may result in suspension
or expulsion, the student may admit or deny the violation
charge and request an appeal before a Student Appeal Board.
However, the decision to proceed to a Student Appeal Board
hearing where the alleged violation may result in a suspension
requires the consent of the Dean of Students and the Vice
President for Student Aairs and Mission Integration, which
consent may be denied in their respective sole discretion.
In cases of observable concern for the safety of University
community members, the Director of Public Safety, the Dean
of Students, and the Vice President for Student Aairs &
Mission Integration may deem a student Persona Non Grata,
whereby the student is dismissed from Madonna University
and informed that their presence on University property, or
at University-sponsored or authorized events, is no longer
allowed.
In all other cases where the Dean of Students or designee has
informed the student that a potential sanction would NOT
result in suspension or expulsion, the accused student may:
• Admit to the violation charge and be sanctioned by the
Dean of Students or designee; or
• Deny the violation charge during a meeting with the Dean
of Students or designee.
e. Student Conduct Appeal Process
Most Student Code of Conduct violations will be heard by
the Dean of Students or designee. e Dean of Students or
designee will follow the general procedures outlined for the
Student Appeal Board in conducting an appeal board hearing.
e Dean of Students or designee may determine that due to
the nature or complexity of the facts involved in the alleged
violation, it would be benecial to have a hearing before the
Student Appeal Board. If this is the case, a Student Appeal
Board will convene and the Dean of Students or designee will
notify all parties involved of this decision. While the Dean of
Students will ordinarily hear cases involving alleged violations
of a Code of Conduct, a Student Appeal Board has the au-
thority to hear cases involving alleged violations of the Code
of Conduct under the following circumstances:
• Where the Dean of Students or designee has determined
that because of the nature of the alleged oense, or because
of the pattern of behavior of the student warrants special
attention, or because suspension or expulsion may be the
proper sanction if the charges are substantiated; and/or
• e accused student requests such a hearing before the
Student Appeal Board; or
• e Dean of Students has determined that due to the nature
or complexity of the facts involved in the alleged violation,
it would be benecial to have a hearing before the Student
Appeal Board.
PROCEDURES
2017 Student Handbook | Madonna University
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f. Student Appeal Board Member Selection Process
e Student Appeal Board is comprised of two students, two
faculty, two sta members, and one University administrator
(Academic Council or Cabinet member). e Dean of Stu-
dents or designee will serve as the non-voting Convener of the
Student Appeal Board to assure an orderly hearing and that
fairness is observed. e Dean of Students will appoint the
pool of the Student Appeal Board members.
All Student Appeal Board hearings shall be held in appropri-
ate University facilities designated by the Dean of Students or
designee and shall be private (i.e., open only to the members
of the Student Appeal Board, complainant or the respondent).
e University does not permit legal counsel for either the
complainant or the respondent to be present at, or to partici-
pate in, Student Appeal Board hearings.
e Convener of the Student Appeal Board will inform the
accused student of the policies and procedures for the hearing.
e accused student must cooperate fully with the Student
Appeal Board. If the accused student fails to appear at the
scheduled hearing and the Convener does not excuse his/her
absence, the hearing may proceed without him/her. e com-
plainant and the respondent will present statements concern-
ing the alleged violation(s).
Hearings shall be conducted in such a manner as to permit
the Student Appeal Board members to achieve substantial jus-
tice. Participants will conduct themselves in accordance with
these objectives. erefore, no Student Appeal Board member
shall discuss the case with anyone prior to or after the pro-
ceedings, except with the Convener. Formal rules of evidence
and its admissibility shall not apply. Questions regarding the
admissibility of any evidence shall be within the Student Ap-
peal Board’s discretion. After all statements have been present-
ed, the complainant and the respondent may summarize their
positions. Subsequently and in private, the Student Appeal
Board will determine, using a preponderance of evidence
standard with a majority vote, whether the original decision is
upheld, amended, or overturned.
e Student Appeal Board will make known its decision and
the basis for the decision to the Convener, the Dean of Stu-
dents or designee. e Dean of Students will inform the com-
plainant and the respondent of the Student Appeal Board’s
decision and basis for the decision. e Student Appeal Board
will then determine appropriate sanctions.
If the grievant is not satised with the decision, he/she may
appeal to the Vice President for Student Aairs or designee,
whose decision will be nal.
SECTION 4: GOVERNMENT REGULATIONS AND
COMPLIANCE
A. American Disabilities Act (ADA)
e Americans with Disabilities Act (ADA) prohibits dis-
crimination against people with disabilities in employment,
transportation, public accommodation, communications, and
governmental activities. e ADA also establishes require-
ments for telecommunications relay services.
e Department of Labor’s Oce of Disability Employment
Policy (ODEP) provides publications and other technical
assistance on the basic requirements of the ADA. It does not
enforce any part of the law.
In addition to the Department of Labor, four federal agencies
enforce the ADA:
• e Equal Employment Opportunity Commission (EEOC)
enforces regulations covering employment.
• e Department of Transportation enforces regulations
governing transit.
• e Federal Communications Commission (FCC) enforces
regulations covering telecommunication services.
• e Department of Justice enforces regulations governing
public accommodations and state and local government
services.
B. Clery Act
e Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act (Clery Act) is a federal mandate
requiring all institutions of higher education (IHEs) that
participate in the federal student nancial aid program to dis-
close information about crime on their campuses and in the
surrounding communities. e Clery Act aects virtually all
public and private IHEs and is enforced by the U.S. Depart-
ment of Education (ED). Campuses that fail to comply with
the act can be penalized with large nes and may be suspend-
ed from participating in the federal nancial aid program.
ED created e Handbook for Campus Safety and Securi-
ty Reporting to present step-by-step procedures, examples,
and references for higher education institutions to follow in
meeting the campus safety and security requirements of the
amended Higher Education Act of 1965.
e Clery Act. www.higheredcenter.org/mandates/clery-act
C. Family Educational Rights and Privacy Act (FERPA)
Madonna University respects the privacy of its students.
Student information is shared only in strict compliance with
FERPA (see below for Madonna University’s institutional
response to FERPA). Students have the right to either restrict
the release of Directory Information or request their informa-
tion be freely shared with another individual (such as a spouse
2017 Student Handbook | Madonna University
61
or parent) by ling a request at the Registrar’s Oce.
Madonna University’s Response to FERPA
FERPA protects the privacy of student records and student
rights pertaining to those records, including the following:
• e student’s right to inspect and review educational records
• e student’s right to view and request amendment to their
records
• e student’s right to limit disclosure of information from
their records
• e right to le a complaint with regard to these rights
Madonna University has enforced FERPA since its inception
in 1974, and will continue to do so. According to federal
regulations, all universities are required to notify students on
an annual basis of their rights under FERPA. Madonna Uni-
versity complies with this regulation by publishing FERPA
notications in the print and Web forms of the Catalog.
e following items are considered “Directory Information”
according to our interpretation of FERPA. Only these items
may be released without the student’s consent:
• Name
• Dates of Enrollment
• Email address
• Date(s) of Graduation
• Major/Minor Field of Study
• Participation in Ocially Recognized Activities/Sports
• Degrees/Certicates Earned
• Awards Received
All other items are considered restricted information and will
not be released or discussed without student’s written consent.
If a student exercises the right to restrict the release, no Direc-
tory Information pertaining to the student will be published
or otherwise released to third parties without consent, court
order or subpoena. Once a request is led, it is in eect until
one year after the student’s last attendance or until the request
is revoked in writing.
Students can le a complaint with the U.S. Department of
Education if they believe their rights under FERPA have been
violated. Complaints should be addressed to:
Family Policy Compliance Oce
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605
D. Higher Education Opportunity Act (HEOA)
Madonna University provides students with nancial literacy
information (HEOA of 2008) in a number of ways, including
workshops, as well as online resources via the CashCourse
website. Students can nd information on topics such as:
nancial basics, paying for college, college life, and world of
work. Students can access CashCourse by logging into their
Blackboard account, or going directly to www.cashcourse.org.
E. Title IX
Title IX of the Education Amendment of 1972 (“Title IX”),
20 U.S.C. § 1681 et seq., is a federal civil rights law that
prohibits discrimination on the basis of sex in education
programs and activities. All public and private elementary and
secondary schools, school districts, colleges, and universities
(hereinafter “schools”) receiving any federal funds must com-
ply with Title IX. Under Title IX, discrimination on the basis
of sex can include sexual harassment or sexual violence, such
as rape, sexual assault, sexual battery, and sexual coercion.
Title IX Coordinator: Dr. Chris Benson, Assistant Vice
President and Dean of Students, Room 1411, 734-432-5867,
T[email protected]. See Appendix F.
SECTION 5: OTHER UNIVERSITY POLICY BOOKS
FOR STUDENTS
Consult your academic college or department for additional
student policies.
A. Undergraduate Catalog
B. Graduate Catalog
C. Broadcast and Cinema Arts- Integrity, Decorum, Ethics
Statement and Release
D. ESL Advancement Policy
E. Hospice and Palliative Studies Graduate Handbook
F. Hospice and Palliative Studies Undergraduate Handbook
G. MATESOL Handbook
H. Music Student Policies
I. Nursing Student Handbook: Graduate
J. Nursing Student Handbook: Undergraduate
K. Sign Language Studies Policies
L. Teacher Education Handbook
M. Teacher Education Program Policy Manual
N. Writing Center Tutor Handbook
Please check with your academic college for details regarding
additional student policies related to your major(s).
GOVERNMENT REGULATIONS OTHER POLICY BOOKS
2017 Student Handbook | Madonna University
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Section 6
Campus Maps
2017 Student Handbook | Madonna University
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CAMPUS MAPS
2017 Student Handbook | Madonna University
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2017 Student Handbook | Madonna University
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2017 Student Handbook | Madonna University
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2017 Student Handbook | Madonna University
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2017 Student Handbook | Madonna University
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!!!Madonna!University!Graduate!Assistantship!(G A )!St ude nt!Guideli nes! !
Revis ed'11/0 4/2016'
!
!
Administrative'
Graduate'
Assistantship'
All'GA'students'are'hired'in'an'administrative'capacity'versus'a'teaching'capacity.'Examples'of'typical'
work'includes'recruitment,'advising,'assessment'efforts,'student'success'support,'retention'programs,'
program'development,'policy'development,'administrative'support'for'assigned'projects'and'staff'
training.'Duties'mu st'be 'clearly'co m m u nica ted 'by'th e'sup erv isor'to'th e'stud en t.'Su perv isors'are'
expected'to'provide'a'complete'position'descriptions'for'posting'of'the'Assistantship.'
Administration'
of'GA'
The'GA'is'under'the'direct'supervision'of'the'unit'that'made'their'appointment.'The'unit'determines'
their'assignmen ts,'sup erv ises'the ir'wo rk,'evaluates'their'performance'and'makes'decisions'about'
reappointm e nt.'Th e'u nit'is'resp on sible 'for'de term in ing'p roc ed ure s'for'revie w 'and 'eva lua tion 'of'the 'GA .'
The'results'of'reviews'or'evaluations'should'be'discussed'with'the'GA.'A'Graduate'Assistantship'may'be'
terminated'b efo re'the 'exp iration 'of'the 'app o intm en t'for'ca use ,'loss'of'aca de m ic'goo d 'stand ing ,'lack'of'
funding'or'vo lun tary'm u tu al'agre ement.'
Eligibility'
Requirements'
• GA'must'be'fully'or'conditionally'admitted'into'a'graduate'degree'granting'program'at'M a do nn a'
University.'
• GA'must'register'for'a'minimum'of'6'credits'during'each'fall'and'winter'term.'Students'may'
register'for'addition al'cred its'up 'to'm a xim u m 'of'24 'per'year.'
• GA'must'maintain'good'standing'academically'(3.0'GPA)'and'adhere'to'the'University'Cod e'of'
Conduct'to'maintain'their'position.'
Application'
Process'
Applicants'may'seek'their'assistantship'through'their'academic'department/school'or'on'the'MU'Job'
Link.'Intere st ed'studen ts'must'regis te r'o n 't h e'MU'Job'L in k's ys te m'and'complete'an 'a p p lica t io n 'av a ilab le '
within'the'job'description'or'on'the'My'Portal/career'development'tab.'Applications,'resumes,'letters'of'
recomm en d ation 'an d/o r'oth er'm a terial'req ue sted 'by 'the'h iring'de pa rtm e nt'm ay 'be'u plo ad ed 'and '
submitted'directly'through'the'system.'The'hiring'departm e nt'is'resp on sible 'for'sele cting'a nd '
interview in g 'p o te nt ial'c a n did a te s .''A ll'h irin g'd e cis io n s'a re 'made'by'th e'h irin g 'd e p art ment.'
Appointment'
Contract'
GA'appointments'are'made'on'a'yearly'basis.'New'appointments'generally'begin'in'the'fall'term.'If'a'
student'begins'there'appointment'at'the'start'of'another'term,'their'compensation'will'prorated'to'the'
date'of'hire.'Compensation'is'evaluated'at'the'start'of'each'new'academic'year'in'August,'based'on'
current'tuition'and'room'and'board'rates.'All'new'and'returning'gradu ate'a ssistan ts'are're qu ired'to '
submit'an'“Appointm ent'Form ”'in'Augu st,'at'least'one'week'prior'to'the'start'of'the'academic'year.'This'
form'is'available 'in'the 'Care er'Se rvice s'O ffice,'Ro o m '141 1'o r'on ' My'Portal/career'development'tab.'To'
acquire'reappointment,'the'graduate'assistant'must'maintain'good'standing'and'have'performed'
satisfactorily'in'their'assistantship'roll.'
Required'
Employment'
Forms'
Employment'Eligibility'Verification'—'All'employees'must'complete'an'I-9'form'no'later'than'their'first'
work'day.'They'are'required'to'present'original'documents'from'the'List'of'Acceptable'Documents'to'
prove'their'identity'and'authorization'to'work'in'the'United'States.'Information'from'the'doc um e nts 'will'
be'submitted'to'the'federal'E-Verify'system'for'verification.'
Tax'Information'-'All'employees'are'required'to'complete'a'federal'form'W-4'and'a'Michigan'MI-W4'
form.'They'w ill'on ly'complete'these'form s 'onc e,'un less 'th ere 'is'a'lapse 'of'm ore 'than 'on e'ye ar'in'the ir'
employment,'they'claim'a'tax'exemption'or'change'their'deductions.'
Stipends'will'be'processed'once'all'paperwork'is'received'by'the'payroll'department.'
!!!Madonna!University!Graduate!Assistantship!(G A )!St ude nt!Guideli nes! !
Revis ed'11/0 4/2016'
!
!
Work'Hours'
GA'is'expected'to'average'a'minimum'of'20'of'work'per'week'and'to'limit'total'hours'to'1500'per'year.'
Time'Cards'
GA'is'responsible'for'submitting'a'time'card'to'their'supervisor'bi-weekly'according'to'the'pay'schedule,'
available'on'the'My'Portal/career'development'tab.'The'supervisor'will'submit'the'time'card'to'the'
payroll'department.'
Timing'of'
Enrollment'
GA'must'be'enrolled'in'courses'at'least'one'week'prior'to'the'start'of'the'semester'in'order'to'process'
their'tuition'comp en sa tion'in'a 'time ly'ma nn er.'
Enrollment'
Verification'
Enrollment'will'be'verified'at'the'beginning'of'each'term.'If'actual'course'registration'differs'from'
planned'registration,'as'recorded'on'the'“Graduate'Assistantship'Appointment”'form,'compensation'will'
be're-evaluated'to'reflect'the'actual'number'of'credits'registered'for'that'term.'
Compensation'
Graduate'Assistants'will'receive'employme nt'co m p en satio n'of'$ 18,0 00'p er'ye ar.'Co m pe ns ation 'w ill'be'
dispensed'according'to'the'choices'made'by'the'graduate'assistant:'
• Tuition'!"#$%&'#()$*#(+&(,&- .*#&,& %(/0 ,(1() .'.) $ ) (2 (3,&% .#*(%$ ,.'- (&13 4(/1 55(1'% (6.' #&,(#&,)7(
"#$%&'#*()18(,&-.*#&,(/0,(1%%.#.0'1 5(3,&% .#*($9 (#0(1() 1 :.) $ ) (0/(;< (9&,(8&1,7=(
• Room'!(0'>31)9$*(5.?.'-(1330)) 0 %1#.0'@(A;@BCC(9&,(*&)&*#&,=(
• Board'!1'(0'>31)9$ *(,&*.%&'#.15()&15(951'(64&'(1?1.51+5&@(A;@<DE(9&,(*&) &*#&,=(
• Stipend'!#4&*&(/$'%* (6.55(+& (%.?.%& %(.' #0(.'(; 2(91 8)&'#*(&134(131%&).3(8&1,=(
Tuition'credit'(based'on'current'graduate'tuition'rate)'will'be'subtracted'first'from'the'compensation'
amount.'If'requested,'then'room'and'board'will'be'subtracted.'Any'remaining'balance'will'be'distributed'
in'equal'a mounts'th ro u g h ' a'bi-weekly'stipend'over'26'pays.'Stipend'may'vary'between'years'based'on'
changes'to'tuition,'room'rates'and'board'rates.'
Tax'
Implicat io n s'
The'first'$5,250'of'tuition'compensation'is'tax'free'per'calendar'year,'based'on'IR C'Code'1 2 7 .'
Any'tuition'compensation'over'$5,250'is'subject'to'all'payroll'taxes.'Additionally,'compensation'in'the'
form'of'room ,'boa rd'o r'cash 'is'conside red 'taxa ble'inco m e.'
Taxes'on'tuition'will'be'deducted'bi-weekly'from'the'stipend,'once'the'student’s'tuition'credit'exceeds'
$5250.'All'compensation'including'the'stipend,'tuition'credit'and/or'room'and'board'credit'will'be'
recorded'on 'the 'yearly 'state'an d 'fede ral'inco m e 'tax'forms'(W-2).'This'may'result'in'a'tax'liability'at'
year’s'end.'Ex:'If'a'student'receives'a'tuition'credit'of'$8,940,'$5,250'of'the'amount'will'be'tax'exempt,'
leaving'a 'ta x'lia b ility 'fo r'th e 're m a in in g '$ 3,6 9 0 .'G A ’s'a re 'e n co u ra ge d 'to 'c o n su lt't h eir't ax 'a d vis o r'
concerning'their'possible'tax'liability.'
Resignation'or'
Termination'
If'the'GA 're s ign s 'd u ring'the'semester'or'is'terminated'after'registration'is'completed,'they'may'be'asked'
to'reimburse'th e'U nive rsity'for'the ir'prora ted 'tuition.'A dd itiona lly,'they'be co m e'ine ligible'for'futu re'
employment,'as'a'graduate'assistant'and'all'other'compensation'will'be'suspended,'as'of'the'date'of'
their'resignation/te rm inatio n.'
'
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INTERNSHIP)
GUIDEBOOK)
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INTERNA TI ONAL)STUDENT)
HANDBOOK)
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Madonna)University))
36600)Schoolcraft)Road)
Livonia,)MI)
Room)1411))
734-432-5763)
) ) )) ) ) ) ) Revised)1/23/17)
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)gui eb k) utl n )t )
p l ,)an )
n ilit )
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Table&of&Contents)
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INTRODUCT IO N ......................................................................................................................................................................................... 3%
DEFINITION)OF)AN)INTERNATIONAL)STUDENT ........................................................................................................................................ 3%
ARRIVAL .................................................................................................................................................................................................... 3%
RESIDENCE ................................................................................................................................................................................................ 3%
ENROLLMENT)AND)ATTENDANCE ............................................................................................................................................................. 4%
IMMIGRAT IO N)D O CU M E NT S ...................................................................................................................................................................... 4%
DEPARTURE .............................................................................................................................................................................................. 5%
MEDICAL)INSURANCE ................................................................................................................................................................................ 5%
EMPLOYMENT ........................................................................................................................................................................................... 6%
3%
%
&
INTRODUCT IO N &
%
The%International%Students%Office%strives%to%provide%quality%services%to%international%students,%including%
information%on%international%admission%requirements%and%F-1%student%status,%orientation,%advising,%and%
coordination%of%extracurricular%and%cultural%exchange%activities,%such%as%American%host%family%visits%and%
English%conversation%partners.%International%students%are%always%welcome%to%contact%the%ISO%to%seek%
assistance.%
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DEFINITION&OF&AN&INTERNATIONAL&STU D ENT&&
&
International%students%are%those%who%are%in%possession%of%a%non-immigrant%F-1%(student)%visa%to%study%
in%the%U.S.%and%a%current%I-20%issued%by%Madonna%University.%
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ARRIVAL&
&
• New%students%may%not%enter%the%country%more%than%30%days%prior%to%their%program%start%date,%as%
listed%on%their%I-20.%%
• New%international%F-1%students%are%required%to%report%to%the%International%Student%Life%Office%
within%10%days%of%arrival.%
• New%international%F-1%students%are%required%to%attend%the%International%Student%Orientation%and%
complete%arrival%forms%prior%to%registration.%
)
)
RESIDENCE&
&
• All%new%F-1%undergraduate%students%are%required%to%live%in%the%Residence%Hall%for%their%first%year%of%
study,%unless%extraordinary%circumstances%prevent%it,%in%which%case%a%Residence%Hall%waiver%
request%must%be%submitted.%
Ø First%year%of%study%is%defined%as%the%first%consecutive%Fall%and%Winter%semesters%attended%at%
Madonna%University%
Ø Residence%Hall%waivers%must%be%approved%by%the%Dean%of%Students.%
• A%contract%and%deposit%are%required%prior%to%the%semester%start%in%order%to%reserve%a%room%in%the%
Residence%Hall.%Students%who%supply%proof%that%a%visa%has%been%denied%are%eligible%to%receive%a%
refund%of%the%deposit%or%defer%the%deposit%to%the%following%semester.%
• Students%who%change%residence%at%any%time%are%required%to%report%their%change%of%address%to%the%
International%Student%Life%Office%with%form%AR-11%and%to%the%Registrar’s%Office%with%the%change%of%
address%form%within%10%days%of%the%move.%
&
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4%
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ENROLLMENT&AND&ATTENDANCE&
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• F-1%students%must%only%attend%the%school%authorized%on%their%I-20.%
• F-1%students%must%maintain%full-time%enrollment%during%the%Fall%and%Winter%semesters%
Ø Definition(of(full-time(enrollment:(
ü Undergraduate%Programs:%12%credit%hours%per%semester%for%the%Fall%and%Winter%
semesters.%
ü Graduate%Programs:%9%graduate%credit%hours%per%semester%for%the%Fall%and%Winter%
semesters.%
ü ESL%Programs:%18%contact%hours%of%attendance%a%week%per%semester%for%the%Fall%and%
Winter%semesters.%No%web-based%ESL%courses%if%enrolled%in%the%intensive%ESL%
program.%
ü Combination%of%ESL,%undergraduate,%and/or%graduate%courses:%12%credit%hours%per%
semester%for%the%Fall%and%Winter%semesters.%
o Only%3%credits%of%web-based%online%courses%can%be%counted%towards%a%full%
course%of%study%for%graduate%and%undergraduate%programs.%No%web-based%
credits%in%the%intensive%ESL%program%can%be%counted%toward%full-time.%
o Final%single%course%in%the%final%semester%cannot%be%done%as%web-based%
course.%
o Courses%taken%as%‘visit’%or%‘audit’%do%not%count%towards%full-time%enrollment%
for%immigration%purposes.%
o Requests%to%drop%below%full%time%enrollment%must%be%made%with%and%
approved%by%the%International%Coordinator.%
• You%must%remain%in%good%academic%standing%and%make%satisfactory%academic%progress.%
Suspension,%dismissal,%enrollment%withheld,%expulsion,%or%any%other%similar%action%which%prevents%
enrollment%may%have%effect%on%legal%immigration%status.%When%situations%like%this%happen,%please%
contact%the%International%Student%Life%Office%immediately.%
%
IMMIGRATIO N &D O C U MENTS&
&
• Visa:%A%valid,%unexpired%visa%is%required%to%enter%the%country.%A%current%visa%is%not%required%to%
remain%in%the%U.S.%However,%travel%outside%of%the%U.S.%with%an%expired%visa%will%require%you%to%renew%
your%F-1%visa%in%your%home%country%before%being%able%to%reenter%the%U.S.%A%copy%of%a%new%or%
renewed%visa%must%be%submitted%to%the%International%Student%Life%Office.%
• Passport:%Your%passport%must%remain%valid%at%all%times,%with%at%least%6%months%of%validity.%A%copy%of%
a%new%or%renewed%passport%must%be%submitted%to%the%International%Student%Life%Office.%
• I-20:%Your%I-20%must%be%valid%at%all%times.%If%you%need%to%extend%your%I-20,%you%must%do%so%with%the%
International%Student%Life%Office%prior%to%expiration.%A%new%original%bank%statement%proving%
financial%support%will%be%necessary%to%extend%your%I-20.%In%the%event%of%change%of%academic%program%
5%
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or%level,%update%the%I-20%in%a%timely%fashion.%Failure%to%comply%with%immigration%or%school%policies%
could%result%in%the%termination%of%your%I-20.%
• Any%change%in%immigration%status,%such%as%a%change%in%visa%or%residency,%should%be%reported%to%the%
International%Student%Life%Office%in%a%timely%fashion.%
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DEPARTURE&
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• Students%prematurely%departing%Madonna%and%the%U.S.%must%complete%a%Notice%of%
Departure/Transfer%form%with%the%International%Student%Life%Office%at%least%1%week%prior%to%their%
departure.%Students%must%leave%the%U.S.%immediately.%%%
• Students%transferring%from%Madonna%to%another%school%within%the%U.S.%must%complete%a%Notice%of%
Departure/Transfer%form%and%submit%a%letter%of%admission%from%their%new%school%before%their%SEVIS%
data%can%be%transferred%to%the%new%school.%
• Students%graduating%(graduate%or%undergraduate%level)%from%Madonna%may%remain%in%the%U.S.%for%up%
to%60%days%beyond%the%program%end%date%on%their%I-20.%Graduating%students%are%eligible%to%apply%for%
optional%Practical%Training%(OPT)%with%the%International%Student%Life%Office%up%to%90%days%before,%and%
60%days%after%their%program%end%date.%Travel%outside%of%the%United%States%and%back%is%not%allowed%
during%this%60-day%grace%period,%or%before%receiving%an%Employment%Authorization%Document%(EAD)%
card.%
%%
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MEDICAL&INSURANCE&
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• All%F-1%International%students%are%required%to%show%proof%of%a%current%domestic%medical%insurance%
plan%that%is%accepted%in%a%United%States%hospital%and%satisfies%student%visa%conditions.%%
Ø Program%participants%and%their%dependents%must%purchase%their%own%%are%required%to%have%
medical%insurance%coverage%with%the%following%minimum%benefits:%%
ü Medical%benefits%of%at%least%$100,000%per%accident%or%illness%%
ü Repatriation%of%remains%in%the%amount%of%$25,000%%
ü Expenses%associated%with%the%medical%evacuation%of%the%exchange%visitor%to%his%or%her%
home%country%in%the%amount%of%$50,000%%
ü A%deductible%not%to%exceed%$500%per%accident%or%illness%%
ü Coverage%from%the%first%day%of%the%semester%or%date%of%arrival%in%the%U.S.%(whichever%
comes%first)%until%the%beginning%of%the%next%academic%year.%Students%who%are%leaving%
the%U.S.%prior%to%the%start%of%the%next%academic%need%not%be%covered%while%they%are%no%
longer%in%the%country,%but%must%provide%proof%of%departure%to%the%International%
Student%Life%Office.%
• Proof%of%current%insurance%must%be%submitted%to%the%International%Student%Life%Office%no%later%than%
the%second%Friday%of%the%academic%year.%%
• Additional%provisions%may%apply%to%international%student%athletes.%Please%see%the%athletic%
department%for%more%details.%%
6%
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EMPLOYMENT&
&
• F-1%students%may%not%work%off-campus%without%authorization.%Working%off-campus%without%
authorization%will%result%in%the%immediate%termination%of%your%I-20%without%eligibility%for%
reinstatement.%
Ø Students%requiring%an%internship%for%graduation%may%apply%for%off-campus%Curricular%Practical%
Training%(CPT)%with%the%Student%Life%Office.%
Ø Students%with%economic%necessity%must%complete%one%year%of%study%before%applying%for%off-
campus%work%authorization%based%on%an%economic%hardship%reason%with%the%U.S.%Immigration%
Office.%
• F-1%students%may%work%on-campus%for%up%to%20%hours%per%week%during%the%Fall%and%Winter%
semesters,%and%up%to%40%hours%a%week%(or%the%maximum%allowed%by%the%University)%during%the%
Spring/Summer%semesters.%
• Students%who%are%graduating%from%Madonna%may%be%eligible%to%apply%for%Post-Completion%Optional%
Practical%Training%(OPT)%up%to%90%days%before%or%60%days%after%their%program%end%date.%OPT%work%
must%directly%relate%to%your%program%or%major.%Students%applying%for%OPT%must%receive%a%
recommendation%from%the%International%Student%Life%Office.%Students%will%be%ineligible%to%work%until%
receiving%their%Employment%Authorization%Document%(EAD)%card.%Once%authorization%has%been%
received,%students%have%90%days%of%total%unemployment%during%the%OPT%period%in%which%to%search%for%
work.%Details%on%employment,%such%as%name,%location,%and%contact%information%of%the%employer%
must%be%given%to%the%International%Student%Life%Office%immediately%after%beginning%work.%
• F-1%students%who%have%income%from%work%or%non-qualified%scholarships%are%required%to%file%Federal%
and%state%income%tax%returns%each%year.%All%F-1%students%(with%or%without%income)%are%required%to%file%
a%Federal%non-resident%tax%form%each%year.%
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INTERNSHIP)GUIDEBOOK)
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Madonna)University)
36600)Schoolcraft)Road)
Livonia,)MI)
734-432-5623)
)
Revised)5/9/2016)
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This)g uidebook)outlines)the)policies,)procedures)and)
responsibilities)of)students)participating)in)a)
for-credit)internship)experience.)
Table&of&Contents&
INTRODUCTION ........................................................................................................................................................................................... 1
CO-OP VS INTERNSHIP .............................................................................................................................................................................. 1
COMPENSATION ......................................................................................................................................................................................... 1
ELIGIBILITY REQUIREMENTS .................................................................................................................................................................... 1
APPLICATION PROCESS ............................................................................................................................................................................ 2
APPLICATION DEADLINES ......................................................................................................................................................................... 2
INTERNSHIP SEARCH ................................................................................................................................................................................ 2
INTERNSHIP COLLABORATION ................................................................................................................................................................. 3
CONVERTING CURRENT JOB TO AN INTERNSHIP ................................................................................................................................. 3
HOURS ......................................................................................................................................................................................................... 3
ACADEMIC CREDIT ..................................................................................................................................................................................... 4
COURSE NUMBERS .................................................................................................................................................................................... 4
GRADING ..................................................................................................................................................................................................... 4
REGISTERING FOR INTERNSHIP CREDIT ................................................................................................................................................ 4
REQUIRED FORMS ..................................................................................................................................................................................... 5
STUDENTS COMPLETING THEIR INTERNSHIP EXPERIENCE ON-CAMPUS ........................................................................................ 5
ASSIGNMENTS ............................................................................................................................................................................................ 5
STUDENT EVALUATION ............................................................................................................................................................................. 6
EMPLOYER EVALUATION .......................................................................................................................................................................... 6
INTERNSHIP REQUIREMENTS FOR INTERNATIONAL STUDENTS WITH F-1 VISA STATUS ............................................................... 6
INTERNSHIP SPOTLIGHT ............................................................................................................................................................................................. 6
PARTNER RESPONSIBILITIES ................................................................................................................................................................... 7
EMPLOYER RESPONSIBILITIES ................................................................................................................................................................ 7
STUDENT RESPONSIBILITIES ................................................................................................................................................................... 7
FACULTY ADVISOR RESPONSIBILITIES ................................................................................................................................................... 8
CAREER SERVICES INTERNSHIP COORDINATOR RESPONSIBILITIES ............................................................................................... 8
IMPORTANT NAMES, NUMBERS AND ADDRESS .................................................................................................................................... 9
1"
INTRODUCTION
Congratulations on making the decision to participate in an internship experience. Your education combined
with real world experience is impressive to employers. Internship programs give students the opportunity to
integrate classroom theory with practical work experience, to build their resumes and perhaps get an early
start on obtaining a job after graduation.
CO-OP VS INTERNSHIP
At Madonna University, the terms internship and cooperative education (CO-OP) are often
interchangeable. In general, cooperative education is defined as an experience consisting of two or
more terms of work whereas, internships usually last one term or less. Throughout this guidebook,
the term internship will be used to describe all work experience assignments administered by the
Career Services Office.
COMPENSATION
Internship compensation is determined by the employer. However, the Madonna University Career
Services Office adheres to the United States Department of Labor (DOL) Fair Labor Standards Act
(FLSA) guidelines concerning unpaid internships. If a student is participating in an internship
administered by the Career Services Office, registration for academic credit is required. For more
information on the FLSA guidelines, view the Fact Sheet at
http://www.dol.gov/whd/regs/compliance/whdfs71.pdf, visit the DOL site at
http://www.wagehour.dol.gov and/or call the toll-free information and helpline, available 8 a.m. to 5
p.m. in your time zone, 1-866-487-9243 or TTY: 1-866-487-9243.
ELIGIBILITY REQUIREMENTS
Students are eligible for an internship if they:
ü Are admitted and enrolled in an undergraduate program at the university
ü Have required or elective credit available for an internship experience
ü Have a cumulative Madonna University grade point average of 2.5 or better on a 4.0
scale or as defined by the academic department granting approval
ü Have completed 30 or more credit hours at Madonna University, or received
academic department approval or
ü Are a transfer student who has completed at least 12 credit hours at Madonna
University, or received academic department approval
ü Are available for employment during the semester as defined by the employer’s job
requirements
2"
APPLICATION PROCESS
1. Meet with your faculty advisor first to determine the number of required or elective
credits available for an internship experience.
2. Complete and submit an Application for Internship.
3. Schedule an initial meeting with the internship coordinator to review your resume, discuss
career goals, availability for work, and job qualifications.
4. Submit approved resume to the internship coordinator.
5. Register for the MU Job Link.(MUJL)
6. Begin researching prospective internship opportunities.
After these steps are completed, the internship coordinator will update students (via email) if
internship opportunities come into the Career Services Office. All paid and unpaid internships
are posted on the MUJL.
APPLICATION DEADLINES
Students must complete and submit the Application & Student Agreement to the Career Services
Office by the semester deadline date (shown below) to be eligible to participate in an internship
opportunity:
Ø Fall Term: June 1
Ø Winter Term: October 1
Ø Spring/Summer Term: February 1
INTERNSHIP SEARCH
Securing an internship is a joint effort between you and the internship coordinator. Students who
utilize multiple job search methods are usually the most successful.
TAKE THE INITIATIVE...Follow-up on leads given to you by the internship coordinator; check with
the internship coordinator about new positions that have been posted with the office; search and
develop job leads on your own; attend job fairs; meet with employers on-campus; network with family,
friends and acquaintances.
KEEP IN CONTACT WITH THE CAREER SERVICES OFFICE...Let the internship coordinator
know if you have an interview or receive a job offer.
REGISTER AND MONITOR THE MU JOB LINK...Check job postings often to determine listings
that may be of interest to you. Inform the internship coordinator of postings that you are interested
in pursuing. If you are not currently registered for the MUJL, follow the steps below:
Go to www.madonna.edu
Click on:
Resourcesà Career Servicesà MU Job Linkà Student/Alumni Loginà Register
3"
INTERVIEW WITH EMPLOYERS...If an employer wishes to interview you, the internship
coordinator or the employer will contact you directly. If for some reason you cannot make an
interview, it is your responsibility to contact the employer and the internship coordinator.
ACCEPT AN OFFER…If you accept an internship offer, notify the internship coordinator. Once an
offer is accepted, it is your responsibility to work the full duration of the internship (15 weeks). If you
wish to refuse an offer, speak with the internship coordinator to discuss the best way to inform the
employer. Decisions to interview or hire applicants are made by employers, not the internship
coordinator. Although the internship coordinator offers assistance in obtaining an internship,
internships are not guaranteed.
INTERNSHIP COLLABORATION
The internship coordinator works with students to develop the professional skills necessary to be
successful at securing an internship opportunity. Students who agree to participate in an internship
for academic credit will work with the internship coordinator. Internship information given to a
student by the internship coordinator is confidential and should not be shared with other students
or community members.
Students looking for experiential learning (non-credit) will meet with the director of Career Services
for resume review and receive guidance on how to research external job openings.
CONVERTING CURRENT JOB TO AN INTERNSHIP
If you are working in a job related to your field of study, you may be eligible to use the experience
for internship credit. First, speak with your employer to see if the possibility exists and if they
would be willing to sign the Learning Agreement/Job Description, complete the Employer
Evaluation and allow an on-site visit or phone interview with your internship faculty advisor. Then,
submit a job description to the internship coordinator and your faculty advisor. They will determine
if the position qualifies for credit. Traditionally, students are required to seek a new project or
expanded duties during the internship work term to qualify for academic credit. Remember, the
main goal of the job conversion is to allow the student to gain additional experience in their field.
HOURS
Hours worked is determined by the employer’s job description. Most employers will request a
student who is available for part-time (10-25 hours per week) or full-time work. Students should
determine their availability of hours prior to referral. Students available less than 10 hours per week
may limit their chances of obtaining an internship due to the employer’s needs and requests.
Although your program may require only 120 contact hours, very few employers will be willing to
accept an intern for so few hours.
School of Business students minimum work hours required for internship participation:
Ø
120-hours minimum: 1 credit hour (must work 8 hours a week for 15 weeks)
Ø
180-hours minimum: 2 credit hours (must work 12 hours a week for 15 weeks)
Ø
240-hours minimum: 3 credit hours (must work 16 hours a week for 15 weeks)
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Non-School of Business students must check with their faculty advisor to determine minimum work
hours required for internship eligibility.
ACADEMIC CREDIT
All internship placements arranged with the assistance of the internship coordinator require the
student to register for academic credit. Students may earn from 1 to 4 credits per term. Factors
that determine the amount of credit granted are: departmental guidelines; plan of study; complexity
of assignments; length of assignment; additional project requirements; and the discretion of the
faculty advisor.
COURSE NUMBERS
Students participating in a required internship should check the Undergraduate Bulletin or their plan
of study for their correct course numbers. Students using elective credit for an internship will follow
the Madonna University guidelines for course numbering (e.g. 2000 course numbers are open to all
students, sophomore level and above, 3000 course numbers are open to all students, junior level
and above, etc.).
Internship courses managed through the Career Services Office end in 910 or 920. So a
sophomore level or above student may register for a 2910 or 2920 course number with their
academic department 3 letter code (e.g. BCA 2910). The faculty advisor, based on the student’s
level in school, determines elective course numbers.
If a course ends in 930 or 940 (e.g. SLS 4930), it is traditionally managed through the academic
department granting credit. For these courses, students must contact their academic department
directly.
GRADING
The grade for an internship is determined by the faculty advisor. On the Internship Registration
form, the faculty advisor will indicate whether the student will receive a pass/fail or a letter grade.
Grading is based on the employer evaluation, completion of pre-determined assignments,
accomplishment of objectives and the results of the onsite visit.
REGISTERING FOR INTERNSHIP CREDIT
During the online registration period, sign into MY Portal and do a course search for “Temp for
CO-OP (XCOP)”. In the add column select the “XCOP” course that matches the number of
credits (1-4) your faculty advisor has authorized for the internship experience. Scroll to the
bottom and select “add course.”
Next, complete the Internship Registration form on MY Portal under the “Career Development”
tab. Obtain the signatures of your faculty advisor and the internship coordinator. The faculty
advisor will determine the course number for the internship, the number of credits to be earned,
the method of grading (letter grade or pass/fail), and record this information on the registration
form.
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Then, submit the signed form to the Career Services Office. Once you have submitted the
Internship Registration form, the “XCOP” course will change to an internship number in your
area of study. Failure to submit this form will result in the class being dropped. Internship credit
may be added until the end of the 6th week of a term.
Students securing an internship after the 6th week of the term are required to register for
internship credit for the following term. Students are responsible to complete the minimum number
of internship hours, all internship forms, Student Evaluation, and forward the Employer
Evaluation link to the work supervisor for completion during the term in which they are registered
for credit.
REQUIRED FORMS
Each term a student is participating in the internship program, they must complete a Learning
Agreement & Job Description. This form is the "contract" that outlines your learning objectives
during the internship term and the method of evaluation for grade eligibility. The Learning
Agreement & Job Description fillable form may be obtained on MY Portal under the “Career
Development” tab or in the Career Services Office.
Before completing the form, obtain input from your work supervisor about your job duties and what
they hope you will accomplish during the term. Then, meet with your faculty advisor to determine
the goals and objectives they will use for evaluating your learning during the term. Include these
goals and methods of evaluation on the agreement.
Sign the form and obtain the signatures of your internship faculty advisor, your work supervisor, and
the internship coordinator. Submit the completed form to the Career Services Office.
All fillable forms are available on the MY Portal under the “Career Development” tab or in the Career
Service Office. If you download the forms online, remember to print the forms and obtain the
necessary signatures before submitting in person, by mail, or email.
STUDENTS COMPLETING THEIR INTERNSHIP EXPERIENCE ON-CAMPUS
Students completing an internship on-campus MUST COMPLETE STUDENT EMPLOYMENT
PAPERWORK IN ADDITION TO THEIR INTERNSHIP PAPERWORK. As the internship employer,
Madonna University requires that student employees complete a student authorization, tax forms
and an I-9 form. All forms for student employment are available on MY Portal under the “Career
Development” tab. Only completed forms will be accepted by the Career Services Office.
ASSIGNMENTS
Your faculty advisor will require completed assignments during the term. They may request a
journal of your experience, a summary paper, a project and/or a written or spoken employer
evaluation. If required for the course, these assignments should be noted on the Learning
Agreement & Job Description form. Copies of all papers and journals should be submitted to your
faculty advisor AND the internship coordinator at [email protected]
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STUDENT EVALUATION
Each term students are asked to evaluate their internship experience. An electronic student
evaluation will be sent to your “[email protected]” email address. Students must
complete and submit their evaluation electronically two weeks before finals. The internship
coordinator will provide a due date in the evaluation email. The Student Evaluation is
confidential and will not be shared with the internship faculty advisor or the employer. Statistics
gleaned from the student evaluations help the Career Services Office to evaluate the quality of
the program, the employer site, and the performance of the internship faculty advisor.
EMPLOYER EVALUATION
An electronic Employer Evaluation will be sent to your “[email protected]” email
address. It is your responsibility to forward the employer evaluation link to your supervisor for
completion. The employer will evaluate your work performance. Most internship faculty advisors
include the Employer Evaluation as part of the consideration for your grade. A copy of this form
will be given to the student for inclusion in their portfolio and a copy will be forwarded to the faculty
advisor. Please advise your supervisor that employer evaluations should be completed at least 2
weeks before the end of the term.
INTERNSHIP REQUIREMENTS FOR INTERNATIONAL STUDENTS WITH F-1 VISA STATUS
International students with F-1 visa status wishing to complete an internship off-campus must obtain
Curricular Practical Training (CPT) authorization before beginning work. CPT must be a required part of the
curriculum, not elective credit for students to be considered for eligibility. Use of full-time CPT for one year
or more eliminates the student’s eligibility for Optional Practical Training (OPT) after graduation. Use of
part-time CPT does not affect eligibility for OPT. Interested students should contact the International
Student Office for CPT authorization information. Please note, CPT authorization is not required if the
student is working on campus.
INTERNSHIP SPOTLIGHT (OPTIONAL)
Madonna University would like to share your internship experience with other students. Upon
completion of your internship, you will receive a brief, fillable form to use to tell us about your
internship. The Internship Spotlight requires a high resolution photo of you to include in the write-up.
Career Services has partnered with the university photographer to provide you with a professional
photo, free of charge. It looks great on LinkedIn too!
Your internship spotlight may be featured in an upcoming Career Services newsletter, on the website,
or in the Madonna Herald online. Your internship experience, along with written documentation of it,
will enhance your portfolio because they showcase your knowledge and capabilities to potential
employers.
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PARTNER RESPONSIBILITIES
EMPLOYER RESPONSIBILITIES
1.
Provide a detailed job description, including start and end dates, hours per week and pay
rate, if applicable.
2.
Assure safe and healthful working conditions.
3.
Offer wages at a rate comparable to employees who do similar work.
4.
Help students to formulate goals for the Learning Agreement and facilitate the
accomplishment of the learning objectives.
5.
Recognize the student as a trainee and provide supervised practical experiences
with an increasing level of responsibility and challenge as the student progresses
academically.
6.
Meet with a university representative for an on-site visit to discuss the student's progress.
7.
Complete an employer evaluation of the student's work.
8.
Notify the Career Services Coordinator should problems with the student's performance or
changes in their employment status arise.
STUDENT RESPONSIBILITIES
1.
Initiate the internship process and update the internship coordinator on employment status.
2.
Actively participate in the employment process by developing and submitting a perfect
resume to the internship coordinator; follow up on job leads; develop job leads; and keep
the internship coordinator informed of progress.
3.
Register for academic credit and pay for tuition for the internship credit.
4.
Complete and return all forms on-time, including: the Internship Application & Student
Agreement, Internship Registration, Learning Agreement & Job Description, all
assignments as outlined by the faculty advisor, and Student Evaluation. All forms should be
submitted to the Career Services Office at [email protected]
5.
Adhere to all policies of the employing organization. Students must dress appropriately, report
to work as scheduled and notify the employer of any absences. Students may be expected to
report to work during school vacations such as spring break.
6.
Perform work with professionalism and maintain confidentiality.
7.
Demonstrate attainment of the learning objectives as defined by the method of
evaluation in the Learning Agreement & Job Description.
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8.
Notify the internship coordinator of any problems that may occur at the work assignment.
Failure to notify the coordinator of early termination or problems could result in an “F”
grade.
FACULTY ADVISOR RESPONSIBILITIES
1.
Sign the student's internship registration, assign a course number, determine the number
of credits to be earned, and indicate whether the student will receive a letter grade or
pass/fail.
2.
Assist the student with the completion of the Learning Agreement & Job Description
including the formulation of the learning objectives and the method of evaluation.
3.
Schedule a visit to the work site to ascertain the student's performance.
4.
Evaluate the student’s assignments.
5.
Assign a course grade for the internship work experience.
CAREER SERVICES INTERNSHIP COORDINATOR RESPONSIBILITIES
1.
Provide advising and counseling to potential internship students to prepare them for a
successful job search and internship opportunity.
2.
Develop employment leads and coach students to search for openings.
3.
Collaborate with the student and employer to obtain interviews.
4.
Serve as a liaison between the student, the internship faculty advisor and the employer to
facilitate communication, maintain the quality of the learning/working experience and
foster good work relationships.
5.
Ensure proper registration of internship students with the Registrar's Office.
6.
Maintain central records of all internship assignments.
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IMPORTANT NAMES, NUMBERS AND ADDRESS
Career Services Office: 734-432-5623
36600 Schoolcraft, Room 1411, Livonia, MI 48150
Internship Coordinator:
Faculty Advisor:
School Dean:
Employer:
Site Supervisor:
Madonna University
Registered Student Organization
Guide Book
Dated October 2016
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Introduction
Mission: The Office of Student Life engages students in learning outside of the classroom.
Student Life will
• Provide students with opportunities to serve with the community,
• Prepare students for active involvement and leadership roles,
• Encourage the work of over 40 registered student organizations,
• Host large campus programs, and
• Educate students on health and wellness topics.
The Office of Student Life oversees all registered student organizations and honor societies. To create a Registered Student
Organization (RSO) we offer guidelines to follow. There are many benefits of being involved in a RSO including sharing
interests with others, developing leadership, interpersonal, and professional skills, and having fun! Madonna University
welcomes you to start or join a registered student organization to not only enrich your own college experience but that of
your peers as well. Please feel free to contact the Office of Student Life if you have any questions or concerns.
We look forward to working with you!
The Office of Student Life
Contact information:
Room 1411
Phone: 734.432.5426
Email: [email protected]
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Guidelines for Founding a Registered Student Organization
Some questions to ask when creating a new student organization:
1. What is your purpose?
• What do you want to accomplish?
• Why do you want to bring students together?
• What will your organization be called? Is the name original? Can it be abbreviated?
• Does the mission of your organization connect to Madonna’s mission and values?
• Is there a faculty/staff who is also passionate about this purpose who could be your advisor?
• Do you have any affiliations (Internal-department/major) (External-regional/statewide/national)?
• How will your organization impact the campus?
2. What can your members expect? How would someone benefit from being a member?
• Does your organization have unique attributes to recruit members?
• How will you define member roles, commitments, and dues?
• Does your organization have relevance to Madonna’s student population?
3. How will you structure the organization?
• Is your organization formal or in-formal? Long-term or short-term?
• How and when will you select officers? What will their responsibilities be?
• How often will you hold meetings, where will they be, and when?
Categories of Organizations*:
• Faith-based- An organization that emphasizes the spiritual life of students through activities such as service, prayer,
worship, devotion, education, and outreach.
• Career-related- An organization that focuses on a common career goal and helps students prepare themselves for
their careers through education, networking, and other activities.
• Cultural- An organization that celebrates a particular cultural identity to connect, educate, and promote diversity
through various activities.
• Honor Societies- An organization that recognizes student’s academic achievements.
• Service-Focused- An organization whose members serve with the Madonna University and surrounding
communities.
• Recreational- An organization that provides physical activities or special interest activities for students.
• Social Justice/Advocacy- An organization that raises awareness for and supports a particular group, topic, interest,
or cause.
* New organizations are not limited to these categories*
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Registration Procedures:
1. Each registered student organization must have a UNIQUE mission and purpose that is clearly defined in a single
statement.
2. The organization must have four students committed to the mission.
3. The organization must have a faculty or staff advisor that supports the organization.
4. The student leaders must create a Constitution and/or By-Laws that specify how the organization will work.
5. Upon completion of the first four steps, the organization must be approved by the Office of the Vice President for
Student Affairs and Mission Integration.
Required Paperwork:
• Registered Student Organization Application
• Constitution and/or By-Laws
• Registered Student Organization Advisor Agreement
• Email Address Request Form
• Registered Student Organization Account Signature Form
Student Senate Requirements for Registered Student Organizations:
• A representative to serve in the House of Representatives. The House of Representatives shall be comprised of a
student leader from each RSO. These student leaders will be responsible for representing their organization at
House of Representative meetings, which will be called to order by the Student Senate Vice President should the
need arise and the Senate requests their input.
This representative is required to attend a minimum of 2 Senate General Assembly meetings per semester in order
to stay informed with the efforts of the Senate, as well as represent their RSO, promote their organization’s events,
and interact with other student leaders to better serve students. Any student within the Senate cannot also
represent RSOs they are a part of.
• Attend annual trainings/workshops. At least one person from each RSO is required to attend each of the three
workshops held by the Student Life office, which will cover the following topics: managing finances, event planning,
and marketing & recruiting members.
RSOs in good standing will have the following privileges:
• Apply to receive funding from Student Senate
• Host on-campus events
• Reserve rooms
• Have a table at the RSO Fair
• Be listed on the Madonna website/in promotional materials
Failing to meet any of the expectations above, or any violation of the RSO handbook, will result in the organization being
placed on probation, and loss of all the privileges of RSOs. Probation shall last one semester, during which time the RSO’s
leaders must meet with the Secretary of Clubs and Organizations and the Student Senate Vice President and discuss
further actions. At the end of the probationary period, the RSO must fill out the Reinstatement Request Form and submit it
to the Student Senate Vice President to be voted on by the Senate. Failure to do so may result in further disciplinary action
or dismissal of the RSO, at the discretion of the Student Life Coordinator.
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Operation of Registered Student Organizations
University Policies
STUDENT CODE OF CONDUCT
Student leaders are responsible for knowing and abiding by the Student Code of Conduct found in the Madonna University
Student Handbook.
EXECUTIVE BOARD ELIGIBILITY
Each registered student organization must have an executive board as defined in their Constitution and/or By-Laws. All
students holding an elected or appointment position of leadership must maintain at least a 2.0 overall grade point average
(good academic standing). Any student failing to meet this minimum standard will not be eligible to hold an executive
position or run for such a position the following semester until the minimum standard is met.
EXECUTIVE BOARD TERM OF OFFICE
The Constitution and/or By-Laws for each registered student organization must include specific dates for a one-year term of
office for executive board members. The term of office should be a 12-month time period that follows the annual election of
executive board members. The specific dates are at the discretion of each registered student organization. For example, an
RSO holding elections in September might select October – September as their term of office or a term of office could be
January – December, with elections held in November or December.
FINANCIALS
The Constitution and/or By-Laws for each registered student organization must include provisions for managing the
organization’s financial account. Two signatures are required for withdrawing funds. If the person receiving the funds (as a
cash advance or a reimbursement) is an authorized signer, then the two remaining authorized signers must sign that
requisition for funds.
MEMBERSHIP
As stated in the Student Handbook, Madonna University guarantees the right to equal educational opportunity without
discrimination because of race, ethnicity, gender, sexual identity, socioeconomic status, age, physical abilities, cognitive
abilities, family status, religious beliefs, political beliefs, or religious tradition. Membership in registered student organizations
are limited to enrolled Madonna students; however alumni and friends may attend events, meetings, fundraisers, etc. as
guests of a registered Madonna student understanding that the Madonna student is responsible for the behavior of their
guest.
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Advertising Policies
Registered Student Organizations may post flyers on campus (see flyer policy below). Prior to being displayed on campus,
all flyers/banners/chalking must be approved by the Office of Student Life.
What should be included in a great flyer?
• Name of event
• Time of event
• Location of event
• Contact RSO
• Contact phone and/or e-mail address
• Rain location (if outdoors)
• Cost
• Sponsor(s) of event
• Flyers should be concise and image rich
Posting of notices, signs, announcements, flyers, etc., in areas throughout the buildings are to be confined to bulletin boards
or other surfaces designated for posting. Items should not be posted on painted surfaces, doors, windows, etc. All postings
must receive authorization by the Office of Student Life.
POSTER AND FLYER POLICIES
The Office of Student Life wants to ensure all groups have space to promote their events and as such requires the following
guidelines be met for all flyers:
• All single event flyers should be 8.5” x 11” (full page) or 5.5” x 8.5” (half page).
• All flyers must be approved by the Office of Student Life staff.
• Flyers will be hung for a maximum of 14 days prior to the event.
• Student Life will post your flyers throughout campus.
• Non-university flyers can be posted on the two community boards located in the Administration Building.
• The Office of Student Life reserves the right to deny approval of any flyers.
Printing Limits
The Office of Student Life will print up to 50 pages, color or black & white, per academic year, at no cost to your
organization. Any copies above this limit will be charged to your organization’s account. Copies are made in the MU Copy
Center. The cost of one color copy is 20¢. The cost of one black & white copy is 8¢.
Chalking Policy
Any chalking must be approved by Office of Student Life. Chalking may only be done where rain water can wash the
sidewalk. To gain approval for chalking, email the Office of Student Life with the dates, location, and potential messages.
You will be contacted when you are approved. Please allow 7-10 business days for approval.
Bulletin Board Policy
Bulletin Board space can be requested through the Office of Student Life. Your organization may reserve the bulletin board
for up to two weeks. Bulletin Boards for reservation by RSOs are located in the Take 5 Lounge and outside the Ford
Technology Wing.
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Banner Policy
The Office of Student Life can provide paint and paper for Registered Student Organizations to create banners to promote
their club or event at no cost. To use these supplies, please contact the Office of Student Life to schedule a time to create
the banners. These banners can only be hung in the Take 5 Lounge and the Franciscan Center Gathering Space for up to
two weeks prior to your event.
Digital Signs
Events and Registered Student Organizations may be promoted in digital format (PDF or .jpeg) via the screens in the
Franciscan Center and Administrative Building. Event flyers will be removed the day following the event. Registered Student
Organizations promotional flyers will be posted for up to two weeks. The Office of Student Life reserves the right to deny or
otherwise restrict a flyer for the digital signs.
Guidelines for Digital Signage
• Graphics can be displayed for up to two weeks prior to the event.
• Graphics will be posted for the duration of the event.
• Graphics need to be correctly sized for the respective regions.
o PowerPoint slides can fit the Center/Top Main regions.
• Graphics go only on one region per board.
Helpful Tips for Advertising
• Graphics should be image rich and have large text.
• Light backgrounds work better than dark ones.
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University Symbol Use
When identifying with the University through graphics (Madonna’s logo, name, seal or likeness), the Office of Student Life
will consult with the University’s Marketing Department for proper format. Use of the University’s logo, name, and likeness
on t-shirts and other fundraising articles must be approved by Madonna University’s Marketing Department, the Office of the
Vice President for Student Affairs and Mission Integration and the Office of Student Life.
Guiding Principles for Use
Cited from Institutional Policy Handbook
Before using the Madonna University logo and wordmark, you should consider whether the use supports the University’s
mission and reputation, and reflects the University’s values.
As you consider specific situations, ask yourself if using the Madonna brand would:
• Be consistent with and supportive of the University’s mission of providing a liberal arts education integrated with
career preparation and service.
• Reflect the University’s commitment to rigorous intellectual inquiry and discourse, and to the Franciscan values.
• Preserve the University’s reputation as a recognized international leader in academic pursuits and service to
society.
• Be in compliance with University policies and codes of conduct.
• Include truthful and open disclosure of sources of financial support for externally sponsored or funded University
activities.
• Attain a fair financial return to the University for any commercial use of its name or marks.
The use of the Madonna University name and logo must not:
• Be associated with activities or entities that bring its integrity or credibility into question. Careful consideration must
be taken to protect the University’s reputation and standing.
• Be used for personal gain.
• Be used in print or electronic form if it implies commercial or political endorsement of a product, service, project, or
individual without prior written authorization of the Marketing Department.
Logo and Symbol Guidelines
Cited from Institutional Policy Book
The logo/wordmark should be used on all stationery, print materials, Web sites, apparel, signage, etc. While it is preferred
that the entire logo be used, it is acceptable to use just the M w/ flame or the shield with the M in certain situations where
the whole logo would not fit.
Do not:
• Alter the logo in any way.
• Use any part of the logo, including the M w/flame, as part of another word.
• Redesign, redraw, animate, modify, distort, or alter the proportions of the logo.
• Surround the logo with—or place in the foreground over—a pattern or design.
• Rotate or render the logo three-dimensionally.
• Add words, images, or any other new elements to the logo.
• Replace the approved typeface with any other typeface.
• Enclose the logo in a shape or combine it with other design elements or effects.
• Modify the size or position relationship of any element within the logo.
• Add additional copy to the logo, i.e., college, department or club name. (A template has been created for
departments or clubs. Please contact marketing for use of the template.)
If you have any questions about appropriate usage, please contact the marketing department at 734-432-5843 or
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Business Office Policies
Cited from the Institutional Policy Handbook
Creating an Account: To create an account, the Registered Student Organization must fill out the RSO Account Signature
Form and it must contain all necessary signatures.
Changing Signers on an Account: To change signers the Registered Student Organization must fill out the Account
Signature Form and return it to the Office of Student Life, who will keep a copy and send the original to the Business Office.
This form must be filled out every time the Change of Officer Form is filled out.
Withdraw Funds From Account: To withdraw funds from the account, the Registered Student Organization must fill out a
Requisition form, which is available in the Office of Student Life.
a. For reimbursements: You must submit all receipts and documentation (i.e. conference brochure, event flyer, list
of attendees, etc.). Additionally, “Requests for Reimbursement” must be approved by the Business Office in
advance. The University will not guarantee reimbursement for expenses made without prior approval. Requests for
Reimbursement are made in advance by submitting a completed Requisition to the Business Office. Requests for
Reimbursement that are submitted without prior approval of the Business Office will be denied. Estimated total
costs are acceptable.
b. For Cash Advances: You must turn in the original receipts immediately following your event/trip. Failure to do so
will result in future payments being held. In circumstances where an individual wishes to personally purchase goods
or services at a local retailer or specialty store, a “Cash Advance” may be requested. A “Cash Advance” may also
be requested to support approved anticipated travel expenses. Requests must be made prior to the expenditure of
funds. Approval is not guaranteed.
c. For Payment to Vendors: The original invoice must be attached. If this is a new vendor, a W-9 form (available in
the Office of Student Life) must be completed prior to the check being printed. A W-9 form must be signed and
completed by the vendor, so plan accordingly.
Depositing Funds into the Account: Money must be deposited into the account immediately following the event. To
deposit funds, use the RSO Deposit Form which can be found in the Office of Student Life. Upon deposit, please retain the
form for your records.
Student Organization Budget: The Office of Student Life may audit the organization’s account so we encourage your
Registered Student Organization to keep track of its own finances.
Please note: The University is tax exempt. If you make a purchase using your organization’s funds, please see the Office of
Student Life for a tax exempt certificate. Madonna University does NOT reimburse sales tax on purchases made.
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Communication Policies
Electronic Communications Policy is cited from the Madonna University Student Handbook.
Effective Fall 2011, all Registered Student Organizations will be issued a Madonna email address. The purpose of these
accounts will be to provide a safe way for organizations to communicate, as well as encourage sustainability for the
organization’s leadership. These email addresses will be used when directing students to contact organizations of interest.
Network Services will create the new accounts in cooperation with the Office of Student Life.
The email policy is as follows. All Registered Student Organization Presidents must agree to the policy before receiving a
Registered Student Organization email address.
EMAIL ADDRESS GUIDELINES
Every Registered Student Organization at Madonna University receives a free email ID and mailbox. Email is a privilege the
University extends to its students, faculty, staff, and Registered Student Organizations. The University reserves the right to
extend or revoke this privilege at any time and for any reason. Support for email is provided by the Help Desk.
1. All email accounts are to be used for organization business only. Solicitation of off-campus activities unrelated to
the organization is prohibited.
2. Use of the email account should be limited to the President, members that are appointed by the President, and the
Advisor.
3. Proper e-mail etiquette should be used when sending e-mails from the registered student organization.
a. Keep messages simple and direct.
b. Messages must contain a ‘From’ or ‘Reply to’.
c. Send messages only to the specific organization members to whom it pertains.
4. All questions and concerns should be directed to the Help Desk.
(Office 1103; [email protected]; 734-432-5800)
5. Abuse of the e-mail policy will result in a restriction or possible loss of the e-mail account. Loss or restriction of the
email account can be appealed to the Vice President for Student Affairs and Mission Integration.
Student organizations that wish to obtain a new email address for their Registered Student Organization must fill out the
form completely and return it to the Office of Student Life.
MY PORTAL GROUPS POLICY
This policy is cited from the Campus Groups tab on My Portal.
Madonna University provides the best possible atmosphere for learning while fostering a spirit of belonging,
interdependence, and solidarity based on principles of mutual trust, respect for each individual and social justice. Students
are expected to maintain a high standard of conduct. Individuals who violate its rules or regulations are subject to discipline.
To the extent described below, the President of the University delegates authority over student discipline to the Vice
President for Student Affairs & Mission Integration. The Student Code of Conduct applies to all undergraduate, graduate,
and professional students of the University and to all persons who are registered or enrolled in any credit or non-credit
course or program offered by the University.
The following acts are considered computer misconduct if they involve the use of University-owned computer equipment,
facilities, hardware or software, including the University computer network or the use of private computer equipment on
campus or during University-sponsored activities including registered student organizations.
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1. Vandalism, including physical abuse of hardware and knowingly compromising software or data.
2. Unauthorized use or possession of hardware, software, or data that belongs to the University or other students is
considered theft. This includes sharing files that are not student’s originals.
3. Students will lose the privilege of using this group service if they log in to accounts other than their own or share
their login information. Posting or sharing content that is or shows signs of hatefulness, threats, harassment,
bullying or content such as nudity or graphic violence will result in immediate action against the student and may
lead to termination.
4. Use of a computer for other forms of abuse, including but not limited to consumer fraud, computer dating services,
spam, dissemination of spam or viruses, use of University email to threaten or intimidate any person or
organization, unauthorized accessing of or hacking into other systems, or doing anything that is unlawful,
misleading, malicious or discriminatory.
5. Unauthorized alterations to software, programs or data, including but not limited to using a computer to create false
records, alter authentic records, or reproduce confidential data.
6. Intentional corruption, misuse, or stealing of software or data, including but not limited to unauthorized copying of
copyrighted programs or any other computing resource.
7. Using the University’s network, Madonna email, or other technology associated with the University to send or post
unauthorized commercial communication, or knowingly executing a program that may hamper normal computing
activities at the University or elsewhere.
8. Retrieving or downloading images or information promoting conduct otherwise prohibited by any section of the
Student Handbook is considered a violation.MY Portal group names may not begin with “MU” or “Madonna
University” or any other derivation associated with the University. A group must have a minimum of five members in
order to be recognized as an approved “active group.”
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Event Policies
ON-CAMPUS EVENTS
Events may be scheduled by filling out an Event Planning Form a minimum of two weeks prior to the event. Approval by the
Student Life Coordinator must be granted. Office of Student Life will reserve any space or media equipment necessary and
seek approval by other departments as needed. Please note: You are responsible for the room during use. Rooms must be
returned to the order in which they are found.
This figure shows the process that occurs when Event Planning Forms are turned in:
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Campus Speakers/Entertainers Policy
Madonna University affirms its belief in and commitment to freedom of expression, discussion, and inquiry in the following
statement of policy.
A recognized Madonna University campus group may invite a speaker and may use the facilities of the University provided
that:
a. The recognized group is an approved faculty or student group taking responsibility for the content and the speaker.
b. The speaker for an organized Madonna University student group is scheduled through the Office of Student Life.
The activity should not conflict with previously scheduled events on the Madonna University calendar.
c. The speaker for an organized faculty group or class must be scheduled through the Office of the Vice President for
Academic Affairs.
d. The sponsoring recognized student organization, with its Advisor, must provide assurance to the Office of Student
Life that it can defray the expenses of the speaker.
e. If a speaker or the subject matter is of a controversial nature, the speaker will agree to a question-and-answer
period following the address.
f. If the views of the speaker are contrary to the views of the assembly, courtesy and respect are to be extended to
the speaker by the University community.
Prior to extending invitations to paid and unpaid speakers to address classes at the University, the faculty member
should obtain approval from the appropriate department chairperson and the college/school dean.
An Event Planning Form must be filled out and approved in order for the speaker to give his/her presentation on campus.
Contracts
RSOs, advisors, and individuals are NOT permitted to sign contracts on behalf of the University. Any contracts for RSO
events or services should be submitted 7 days prior to their due date for review by the Office of Student Life, the Office of
the Vice President for Student Affairs, and the Business Office as applicable.
OFF-CAMPUS EVENTS
Driving Policy
In the interest of health, safety, and welfare for our students, employees, and others who may ride in vehicles on University
business, Madonna University has prepared this Employee Business Driving Policy. The following provides details about
what vehicles may be operated on University business; which employees are authorized to operate a vehicle on University
business and the conditions and restrictions under which an employee may be authorized to operate a vehicle on University
business; required procedures for operating a vehicle on University business; and finally, required protocol in the event of a
vehicular accident occurring while operating a vehicle on University business.
Full-Time Employees - may have driving privileges to regularly operate a vehicle for University business under the following
conditions:
• The position job description requires regular or occasional driving operation of a vehicle for University business
• The individual is at least 21 years of age while operating a vehicle without passengers
• The individual is at least 25 years of age while operating a vehicle with passengers
• The employee has undergone an evaluation of their Motor Vehicle Records (MVR) and the record indicates that the
driver meets the minimum acceptable requirements for safe driving.
Part-Time Employees/Student Employees – may have driving privileges to occasionally operate a vehicle for University
business under the following conditions:
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• The position job description requires regular or occasional driving operation of a vehicle for University business
• The individual is at least 21 years of age while operating a vehicle without passengers
• The individual is at least 25 years of age while operating a vehicle with passengers
• A student employee is an individual directly employed by Madonna University with a regular job description on file
and all necessary Human Resources paperwork on file – I9, W4, employment contract, etc.
• The employee has undergone an evaluation of their Motor Vehicle Records (MVR) and the record indicates that the
driver meets the minimum acceptable requirements for safe driving. (See MVR requirements)
Individuals Prohibited from Operating Vehicles for University Business
Driving privileges do not extend to students who are not directly employed by the University, employee spouses, children, or
other household members of an employee. In the event of an accident or any other damage to the vehicle during operation
by or in the possession of an unauthorized driver, the assigned/custodial driver will incur the full cost of repairs. Accident
and incident statistics provided from the National Institute of Highway Safety as well as our insurance carrier were reviewed
to establish minimum age, driving experience, and driving record criteria.
Contracted Transportation
The Office of Student Life will assist RSOs in obtaining in contracted transportation (school bus, motor coach, etc.) for
approved events and outings. The Office of Student Life works with many vendors to secure safe and reliable transportation
for large and small groups of students. To make arrangements for contracted transportation, please work with the Student
Life Coordinator.
Event Waivers
For events held off-campus there is a waiver titled Liability Waiver and Release Agreement For Activities Not Related to
Course Credit. This waiver can obtained from the Office of Student Life.
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Food Policy
This policy is cited from the Institutional Policy Book.
The University does not provide meals for routine meetings, which should be scheduled at convenient times outside of meal
periods. However, the University does recognize the need to provide refreshments and snack foods. The University’s
agreement with its food service provider grants the right to be the sole provider of food service on campus. This applies to
circumstances where the University is being asked to pay for the refreshments. The Food Service provider will waive this
right as a courtesy in situations where the total costs of the food for an event is $35.00 or less. Registered Student
Organization meetings and student events, and any other meeting groups are limited to refreshments (snack foods) only.
Food at Student Events
The University will allow nominally priced snacks or light meals for student events that are approved by the respective Vice
President, under the following conditions:
1. The event is held on campus.
2. The meeting/event has a formal agenda or written statement of purpose consistent with the goals and objectives of
the organization or program.
3. A report of the event must be submitted to the respective Vice President.
4. The requisition for cash advance or reimbursement must be signed by the respective Vice President.
5. Funds are available in the budget.
Student events include, but are not limited to honor society recognition events, fundraising dinners, and cultural festivals.
Circumstances Where Meals are Allowed:
• Consultants Speakers or Guests
The University will allow for reasonable expenses for up to two faculty or staff members, when entertaining external
consultants, speakers or guests on or off campus. The date of the function, purpose and individuals in attendance must be
indicated on the requisition form that is submitted to the Business Office.
• Federally Sponsored Programs
Meals within federally sponsored programs must be in compliance with federal regulations. All expenditures must be
approved in advance by the respective Vice President.
• Special Events Open to General Public
On occasion, the University hosts noted speakers or visiting scholars. The University will provide a meal on the day of the
event for the speaker or visiting scholar and up to five faculty and/or staff involved in the planning of the event. The
University will also provide a meal for the President, Vice Presidents and Deans invited to the event. At the invitation of the
Planning Committee, other University members may attend the meal, but will be required to pay for it. The date of the
function, purpose and individuals in attendance must be indicated on the requisition form that is submitted to the Business
Office, and a copy of the planning minutes/notes must be submitted with the requisition for payment.
• Special University-Wide Events
Lunch or dinner may be provided on occasions of a University-wide nature, such as the annual Community Gathering,
Founders' Day and Interfaith Celebration, Christmas Strolling Supper, Employee Appreciation event, and Graduation
Reception.
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Fundraising Policies
Cited from the Madonna University Institutional Policy and Student Handbooks.
All proposed fundraising projects, both on and off campus, must be approved by the Office of Student Life in cooperation
with the Advancement Office. The Fundraising Approval Request Form must be completed, at least two weeks prior to the
event, and then forwarded to the Office of Student Life so that the request can be facilitated in conjunction with the
Advancement Office. Two or more of the same type of fundraising event cannot be held on the same day.
The Student “We Can Win” Campaign:
Students are encouraged to participate in the “We Can Win” Campaign as proceeds benefit Madonna University athletics
and other student groups. This campaign will be conducted by the Advancement Office each fall semester from September
through mid-December. No other internal student-initiated fundraising may take place during the “We Can Win”
Campaign. This includes online giving.
Student Fundraising/Donations
Note: If planning to solicit area businesses, individuals, alumni or friends for in-kind (goods and services) or monetary
donations, the respective planning group must secure approval of those to be solicited from the Advancement Office. The
approval will be based on targeted audiences that will not overlap with other University fundraising efforts.
Guidelines to Assist with the Request Form Process:
Use the Fundraising Approval Request Form as your guide in developing your fundraising plan. This form is available on
MY Portal under the “Make a Gift” tab.
• The Fundraising Form must be submitted at least ten (10) calendar days prior to the requested date. You may need
additional lead time if materials need to be printed or other special arrangements need to be made. Please allow
five (5) working days from the receipt of your application for written response.
• Student clubs and organizations are asked to conduct fundraising events between January and July only. During
this period a maximum of three (3) initiatives can be held per group. This includes collaborations among student
groups.
• Student organizations may accept cash donations to be forwarded by the Office of Student Life to the Advancement
Office.
• Donations from University departments to student organizations should be spent out of the respective departmental
account. Therefore, money should not be transferred from a University department into the student organization
fundraising account. Funds maintained in the student organization fundraising account cannot be used to pay
students for services.
• Student Organizations are not permitted to conduct fundraising activities or produce events designed to raise funds
for the personal charitable endeavors of faculty, staff, or students.
General Guidelines
Before you plan your event, please review the following Fundraising Guidelines and submit the Fundraising Request Form
as described.
• All activity/event information must be completed on the application. It is especially important to include the names of
organizations/businesses/various groups that are being considered for solicitation as other University
representatives may be soliciting these same establishments/individuals. Student organization solicitation of off-
campus businesses is permitted on a limited basis subject to the approval of the appropriate University personnel.
A list of businesses to be solicited is required in advance.
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• The fundraising application requires approvals from the following: (1) the sponsoring organization’s advisor, the
Director of Athletics (if fundraising for athletics) or the Department Chair; (2) the Student Life Coordinator; and (3)
the Vice President for Advancement.
• By submitting this form, you agree that you have secured the appropriate approvals. Without these approvals, the
fundraising project will be denied.
Recording Gifts
All gifts need to be receipted in the Advancement Office to ensure proper documentation of the gift. Also, it is important that
Advancement records are accurate so that our donors will be recognized appropriately in publications, and at recognition
events. We do not want to send a letter, saying our records indicate that a donor has not made a gift, when they have,
through a department initiative. Some gifts may be deductible as a “gift in kind” with proper documentation.
Follow-up Report
Within ten (10) days of the conclusion of the event, the sponsoring organization is required to complete and submit a follow-
up report with a profit and loss margin stated. In addition to the total amount raised, the summary must also include the final
list of those approached for donations.
Raffles
Any organization wanting to hold a raffle should schedule an appointment with the Student Life Coordinator to gain a clear
understanding of what this might entail. One Day Raffles may be held if it is restricted to a 24 hour time period. Approval
must be granted by the Vice President of Institutional Advancement and the Student Life Coordinator. Proper
documentation must be made with the Office of Student Life by filing an EPP but the student organization DOES NOT need
a license from the state to hold a one-day raffle. Extended raffles may be held if the organization contacts the Office of
Student Life prior to the event to discuss regulations and fees. A license from the state is required and will take six to eight
weeks or more to be processed. Prior planning is essential. The license must be processed prior to printing tickets,
advertising, etc.
Fundraising at Restaurants
The Office of Advancement will be happy to guide you in assisting with local “restaurant fundraising” for your club. A group
representative should notify the Advancement Office which restaurants are going to be approached. This should be done
before a restaurant is contacted or an agreement is solidified. This will prohibit clubs from fundraising at the same time
and at the same restaurant. Once an agreement is made with the restaurant and the fundraising activity takes place, a club
representative should then provide a document which shows proof of what was raised.
FAILURE TO COMPLY WITH THESE RULES WILL RESULT IN THE SUSPENSION OF FUNDING, PRIVLEGES,
AND RECOGNITION. INDIVIDAUL STUDENTS WILL BE SUBJECT TO THE APPROPIATE DISCPLINARY
ACTION AS OUTLINED IN THE STUDENT CODE OF CONDUCT (FOUND IN THE STUDENT HANDBOOK).
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Sex/Gender-Based Harassment, Discrimination,
and
Sexual Misconduct Policy
Winter 2017
2
Contents!
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1.! INTRODUCTION! 5!
a.! Applicability! 5!
b.! Terminology! 6!
c.! Standard of Proof! 6!
d.! Madonna University’s Vision of Diversity and Inclusion Statement! 6!
e.! Title IX Coordinator and Deputy Coordinators! 6!
2.! SEXUAL MISCONDUCT OFFENSES! 7!
a.! Non-Consensual Sexual Contact! 7!
b.! Non-Consensual Sexual Intercourse! 8!
c.! Sexual Exploitation! 8!
d.! Sexual Harassment! 8!
3.! ADDITIONAL APPLICABLE DEFINITIONS AND INFORMATION! 9!
a.! Consent! 9!
b.! Force! 10!
4.! DEFINITIONS OF OTHER SEXUAL MISCONDUCT OFFENSES! 10!
a.! Bullying! 11!
b.! Dating Violence (or Intimate Partner Violence)! 11!
c.! Discrimination! 11!
d.! Domestic Violence! 11!
e.! Hazing! 12!
f.! Intimidation! 12!
g.! Retaliation! 12!
h.! Stalking! 12!
i.! Additional Definitions! 12!
j.! Threatening Conduct! 12!
5.! CONFIDENTIALITY, PRIVACY, AND REPORTING POLICY! 13!
a.! Confidentiality! 13!
b.! Privacy! 13!
c.! Reporting! 14!
i.! MANDATORY REPORTERS! 14!
ii.! CAMPUS SECURITY AUTHORITIES! 14!
iii.! THIRD PARTY REPORTERS! 15!
iv.! CONFIDENTIAL REPORTING OPTIONS! 15!
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v.! TIMELY WARNING REPORTING OBLIGATIONS! 15!
6.! INVESTIGATION AND RESOLUTION PROCESS! 15!
a.! Overview of Investigations! 16!
b.! Training of Investigators! 17!
c.! Standard of Proof! 17!
d.! Preservation of Evidence! 17!
e.! The Investigation Timeline! 18!
f.! Interim Remedies/Actions/Measures! 18!
7.! INFORMAL AND FORMAL RESOLUTION PROCEDURE FOR REPORTS OF MISCONDUCT! 19!
a.! Informal Resolution! 19!
b.! Formal Resolution Process for Reports of Misconduct by University Employees! 20!
c.! Formal Resolution Process for Reports of Misconduct by Students! 21!
d.! Participation of an Advisor or Advocate in the Resolution Process! 23!
e.! Requesting an Appeal! 25!
f.! Additional Notes! 26!
8.! SPECIAL RESOLUTION PROCESS PROVISIONS! 27!
a.! University-Initiated Proceedings! 27!
b.! Notification of Outcomes! 27!
c.! Alternative Testimony Options! 27!
d.! Past Sexual History/Character! 27!
e.! Witness Participation in an Investigation! 27!
f.! Training for Personnel Implementing these Procedures! 28!
g.! Conflicts of Interest and Bias! 28!
h.! Recordkeeping! 28!
9.! STATEMENT OF THE RIGHTS OF THE COMPLAINANT! 28!
10.! STATEMENT OF THE RIGHTS OF THE RESPONDENT! 30!
a.! Law Enforcement Investigations! 31!
11.! SANCTIONS! 31!
a.! Student Sanctions! 31!
b.! Employee (Staff and Faculty) Sanctions! 31!
12.! ADDITIONAL POLICY PROVISIONS! 32!
a.! Attempted Violations! 32!
b.! Amnesty for Victims and Witnesses! 32!
c.! False Reports! 32!
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a.! Gender Identity and Transgender Status! 32!
b.! Parental Notification! 32!
c.! Sexual Misconduct by Third Parties! 33!
d.! Use of Alcohol! 33!
13.! ADDITIONAL INFORMATION AND RESOURCES! 33!
a.! Sexual Violence – Risk Reduction Tips! 33!
b.! Resources for Survivors and Those Affected by Domestic and/or Sexual Violence! 34!
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1. INTRODUCTION
As a Catholic/Felician institution of higher education, Madonna University abides by values that proclaim the
dignity and rights of all people. Sexual misconduct of any type is morally offensive to our students, faculty,
administrators, staff members, employees and guests of the University. It is also a form of unlawful sexual
discrimination prohibited by Title IX of the Education Amendments of 1972, and the Title VII of the 1964 Civil
Rights Act.
Madonna University is committed to fostering an environment that protects all members of the University
community from all forms of harassment, discrimination, and sexual misconduct. Madonna University requests and
expects the cooperation of every member of its community in demonstrating a respect for others, as well as in
upholding Federal laws and the laws of the State of Michigan. All members of the University community have a
responsibility to be aware of what is sexual misconduct, how to report sexual misconduct, the consequences of it,
and the options available to those who are victims of such misconduct.
Madonna University is an equal opportunity/equal access/affirmative action employer fully committed to
achieving a diverse environment and workforce and complies with all Federal and Michigan State laws,
regulations, and executive orders regarding non-discrimination and affirmative action.
In compliance with Title IX of the Education Amendments of 1972 and other federal, state, and local civil rights
laws that prohibit discrimination based on sex in educational programs and activities that receive federal
financial assistance, Madonna University has developed the following policies on sexual misconduct which prohibit
discrimination, sexual harassment, violence, and retaliation.
These guidelines are intended to define expectations and to establish an instrument for determining when policies
have been violated.
a. Applicability
This Policy regarding sex/gender harassment, discrimination, and sexual misconduct applies to all Madonna
University students, faculty, administrators, staff members and employees, as well as vendors and guests of the
University, on and off campus. The following examples provide further explanation of the scope and
applicability of this Policy:
• Members of the University community who are involved in the College’s extension programs, such as
internships, clinical practical, student teaching, etc.
• Conduct that occurs on campus or off-campus in the context of University employment, education, or
programs or activities, including but not limited to Madonna-sponsored study abroad, internships,
graduate/professional programs, intercollegiate athletics, or other University affiliated programs.
• Third party individuals who are visitors or guests, contractors, alums, or students from another institution.
• Conduct that occurs off-campus outside the context of a University program or activity but has continuing
adverse effects on campus or in any University program or activity.
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This Policy does not replace, supersede or limit an individual’s rights and remedies as determined under
applicable state or federal law.
b. Terminology
The person alleging any violations of this Policy is referred to as “Complainant.” The person accused of the
violation is referred to as “Respondent.” Persons not directly involved who are reporting the incident(s) are
referred to as “Third-Party Reporters.”
c. Standard of Proof
When an incident related to Title IX is reported, the University will conduct a prompt, thorough, and impartial
investigation under the oversight of the University’s Title IX Coordinator and the Director of Public Safety.
The University uses the preponderance of the evidence (also known as “more likely than not”) as a standard for
proof of whether a violation occurred. In campus resolution proceedings, legal terms like “guilt, “innocence” and
“burdens of proof” are not applicable. The University never assumes that a Respondent is in violation of
University policy. Campus resolution proceedings are conducted to take into account the totality of all evidence
available, from all relevant sources.
d. Madonna University’s Vision of Diversity and Inclusion Statement
Madonna University’s “Vision of Diversity and Inclusion” states that the institution aspires to live out its mission
and values by creating and maintaining an environment where all persons are treated with understanding and
respect regardless of their individual differences. The University regards diversity and inclusion as guiding
principles. Diversity calls upon individuals to know how to relate to qualities, conditions, and identities that are
different from their own and from the groups to which they belong. Members of the University community are
expected to respect others regardless of race, ethnicity, gender, sexual identity, socioeconomic status, age,
physical abilities, cognitive abilities, family status, religious beliefs, political beliefs, or religious tradition. The
University community guarantees the freedom of individuals to explore their evolving self-identity in a safe,
positive, and nurturing environment.
To advance the concept of inclusion, the University strives to ensure that all persons can participate in and have
access to the everyday life of the University. This deepens the understanding and appreciation of the individuality
and circumstances of everyone. Inclusion is essential for the creation of an environment of respect, hospitality,
understanding, and welcome.
At Madonna University, the commitment to diversity and inclusion emanates from the core Franciscan values of
respect for the dignity of each person, concern for the disadvantaged and oppressed, and reverence for life,
rather than as a response to external regulations.
e. Title IX Coordinator and Deputy Coordinators
The University’s Title IX Coordinator oversees the University’s gender equity work to ensure compliance with Title
IX, including its grievance procedure, education/prevention efforts, and training. The Title IX Coordinator reviews
information about relationship violence and sexual misconduct complaints to identify and address any patterns
or systemic problems that arise from the review of such complaints. The Title IX Coordinator is available to meet
with any member of the University community or campus organization that would like to discuss the University’s
Title IX compliance efforts or work involving matters of sex discrimination, including sexual and gender-based
harassment, assault, or violence.
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Deputy Title IX Coordinators are designees who assist the Title IX Coordinator with various implementation
activities that involve faculty, staff, and students. Deputy Title IX Coordinators may receive reports in place of
the Title IX Coordinator.
Title IX Coordinator:
Chris Benson, Ph.D.
Assistant Vice President and Dean of Students Room 1411 – Office of Student Life
734-432-5867
Deputy Title IX Coordinators:
For Students:
Connie Tingson-Gatuz, Ph.D.
Vice President for Student Affairs and Mission Integration
Room 1400
734-432-5881
For Staff/Faculty:
Tracey Durden, M.S.
Assistant Vice President and Chief Human Resources Officer
Room 2001E
734-432-5673
2. SEXUAL MISCONDUCT OFFENSES
In this section, definitions will be provided to identify various sexual misconduct offenses at Madonna University.
“Sexual misconduct” will be used in this document as an umbrella term encompassing any non-consensual behavior
of a sexual nature that is committed by force or intimidation, or that is otherwise unwelcome. Sexual misconduct
offenses include but are not limited to sexual harassment, sexual intimidation, sexual exploitation, and sexual
assault. These behaviors are described in the following section alphabetically.
a. Non-Consensual Sexual Contact
Non-consensual sexual contact is:
• any intentional sexual touching, however slight,
• with any body part or any object,
• by any individual upon another,
• that is without consent and/or by force or coercion
Sexual contact includes:
• intentional contact with the breasts, buttock, groin, or genitals; or
• touching another with any of these body parts; or
• making another touch you or themselves with or on any of these body parts; or
• any other intentional bodily contact of a sexual manner.
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b. Non-Consensual Sexual Intercourse
Non-consensual sexual intercourse is:
• any sexual penetration,
• however slight,
• with any object or body part,
• by any individual upon another,
• that is without consent and/or by force or coercion.
Intercourse includes:
• any vaginal or anal penetration by a penis, object, tongue, or finger; and/or
• oral copulation (mouth-to-genital contact),
• no matter how slight the penetration or contact.
All such acts of non-consensual sexual intercourse are forms of sexual assault, and therefore sexual misconduct
under this policy.
c. Sexual Exploitation
Sexual exploitation occurs when an individual takes non-consensual or abusive sexual advantage of another for
that individual’s own advantage or benefit, or to benefit or advantage anyone other than the one being
exploited, and that behavior does not otherwise constitute one of the other sexual misconduct offenses. Examples
of sexual exploitation include but are not limited to:
• Surreptitiously observing another individual’s nudity or sexual activity or allowing another to observe
consensual sexual activity without the knowledge and consent of all parties involved, or in which the
person observed or induced to perform such act has not attained 18 years of age.
• Non-consensual sharing or streaming of images, photography, video, or audio recording of sexual
activity or nudity, or distribution of such without the knowledge and consent of all parties involved, or in
which the person recorded or viewed or induced to perform such act has not attained 18 years of age.
• Exposing one’s genitals or inducing another to expose their own genitals in nonconsensual circumstances,
or in which the person induced to perform such act has not attained 18 years of age.
• Prostituting another person.
• Invasion of sexual privacy.
• Engaging in voyeurism.
• Going beyond the boundaries of consent.
• Knowingly exposing someone to or transmitting a sexually transmitted disease (STD) or human
immunodeficiency virus (HIV) to another person.
• Intentionally or recklessly exposing one’s genitals in non-consensual circumstances and/or inducing
another to expose their genitals.
• Sexually-based stalking and/or bullying.
All such acts of sexual exploitation are forms of sexual violence, and therefore sexual misconduct, under this
policy.
d. Sexual Harassment
Sexual harassment is:
• Any unwelcome,
• Sexual, sex-based, and/or gender-based,
• Verbal, written, online and/or physical conduct
Anyone experiencing sexual harassment in any University program or facility is encouraged to report it
immediately to the Title IX Coordinator or Deputy Coordinators.
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Prompt and remedial measures will be taken as deemed necessary.
Sexual harassment is sexual misconduct under this policy.
Quid pro quo harassment is:
• Unwelcome sexual advances, requests for sexual favors, and/or other verbal or physical conduct of a
sexual nature.
• When submission to such sexual conduct is made either explicitly or implicitly as a term or condition of
an individual’s education/academic status or employment progress, development, or performance.
• Submission to or rejection of such conduct by an individual is used as the basis for employment or
education/academic decisions adversely affecting such individual.
A hostile environment is created when sexual harassment is:
• sufficiently severe, or
• persistent or pervasive, and
• objectively offensive that it:
o unreasonably interferes with, denies or limits someone’s ability to participate in or benefit from
the University’s educational and/or employment, social, and/or residential program.
3. ADDITIONAL APPLICABLE DEFINITIONS AND INFORMATION
The terms “consent” and “force” are included in this section to provide additional supporting information and
context to the sexual misconduct offenses described above.
a. Consent
Consent is:
• clear, and
• knowing, and
• voluntary (or affirmative, conscious, and voluntary),
• words or actions,
• that give permission for specific sexual activity.
In addition:
• Consent must be active, not passive.
• Silence, in and of itself, cannot be interpreted as consent.
• Consent can be given by words or actions, as long as those words or actions create mutually
understandable permission regarding willingness to engage in (and the conditions of) sexual activity.
• Consent to any one form of sexual activity cannot automatically imply consent to any other forms of
sexual activity.
• Previous relationships or prior consent cannot imply consent to future sexual acts.
• Consent can be withdrawn at any time once given.
• In order to give consent, one must be of legal age.
• Sexual activity with a person who is known to be or should have been known to be substantially impaired
constitutes sexual misconduct.
o Incapacitation can occur mentally or physically, from developmental disability, by alcohol or
other drug use, unconsciousness or by blackout.
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o What the Respondent should have known is objectively based on what a reasonable person in
the place of the Respondent, sober and exercising good judgment, would have known about the
condition of the Complainant.
• Incapacitation is a state where someone cannot make rational, reasonable decisions because they lack
the capacity to give knowing consent (e.g., to understand the “who, what, when, where, why or how” of
their sexual interaction).
• Sexual misconduct also covers a person whose incapacity results from mental disability, sleep,
unconsciousness, involuntary physical restraint, or from the taking of rape drugs.
o Possession, use and/or distribution of any of these substances, including Rohypnol, Ketamine,
GHB, Burundanga, etc. is prohibited, and administering any of these substances to another
person is sexual misconduct.
• Michigan Law provides additional information about consent, including that sexual intercourse with a
minor is never consensual when the victim is under 16 years old, because the victim is considered incapable
of giving legal consent due to age.
o In the State of Michigan, a person is guilty of criminal sexual conduct in the third degree if the
person engages in sexual penetration with another person and if any of the following
circumstances exist:
§ That other person is at least 16 years of age but less than 18 years of age and a
student at a public school or nonpublic school, and
• The actor is a teacher, substitute teacher, or administrator of that public school,
nonpublic school, school district, or intermediate school district.
§ That other person is at least 16 years old but less than 26 years of age and is receiving
special education services and:
• The actor is a teacher, substitute teacher, administrator, employee, or
contractual service provider of the public school, nonpublic school, school district,
or intermediate school district from which that other person receives the special
education services. (See MCL 750.520d).
b. Force
Force is the use of physical violence and/or imposing on someone physically to gain sexual access. Force also
includes threats, intimidation (implied threats) and coercion that overcomes free-will or resistance or that produces
consent.
Force also includes:
• Coercion is unreasonable pressure for sexual activity. When a person makes clear that they do not want
sex, that they want to stop, or that they do not want to go past a certain point of sexual interaction,
continued pressure beyond that point can be coercive.
• There is no requirement for a party to resist the sexual advance or request, but resistance is a clear
demonstration of non-consent. The presence of force is not demonstrated by the absence of resistance.
Sexual activity that is forced is by definition non-consensual, but non-consensual sexual activity is not by
definition forced.
4. DEFINITIONS OF OTHER SEXUAL MISCONDUCT OFFENSES
This section describes behaviors that may be considered misconduct offenses under Title IX and this policy when
the behaviors are sex or gender-based.
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a. Bullying
Bullying is behavior, that is, likely to intimidate, intentionally hurt, control or diminish another person, physically
or mentally, that is not speech or conduct otherwise protected by the First Amendment.
b. Dating Violence (or Intimate Partner Violence)
Dating violence is defined as an act of violence committed by a person who is or has been in a social relationship
of a romantic or intimate nature with the victim that does not fall within the definition of “domestic violence.” For
the purposes of this definition, whether the relationship is of a romantic or intimate nature is determined by a
variety of factors, including the length of the relationship, the type of relationship, and the frequency of
interaction between the persons involved in the relationship.
A relationship of a romantic or intimate nature means a relationship that is characterized by the expectation of
affection or sexual involvement between the parties.
An incident of dating violence can be a single act of violence or a pattern of violent acts that includes, but is not
limited to, sexual or physical abuse, or the threat to engage in such abuse.
Dating violence often includes ongoing emotional, psychological, and fiscal abuse. While this Policy addresses
physical acts of dating violence, individuals experiencing other facets of relationship violence should seek help
from campus resources, regardless of whether the abuse is occurring on campus.
Dating violence is a form of domestic violence under Michigan law. Specific information about the criminal offense
can be found in the Michigan penal code at MCLA .750.81 and MCLA .750.81a.
c. Discrimination
Discrimination under this policy is any action that deprives other members of the community of educational or
employment access, benefits, or opportunities on the basis of sex or gender.
d. Domestic Violence
Domestic violence is defined as an act of violence committed by any of the following individuals:
• A current or former spouse or intimate partner of the victim
• A person with whom the victim shares a child in common
• A person who is living with or has lived with the victim as a spouse or intimate partner
• A resident or former resident of the victim’s household
• Anyone else protected under the domestic or family violence law of the jurisdiction in which the offense
occurred.
To assess for the presence of "abuse" in the domestic violence context, the following factors are considered:
• Power differential between the parties;
• Existence of fear by either party, tied to specific behaviors that constitute abuse; and
• Context of behavior (e.g., a history of coercive controlling tactics by one party over the other; one party
acting in self-defense or in response to recent violations, abuse, threats or coercive tactics).
Domestic violence is a crime under Michigan law. Specific information about the criminal offense can be found in
the Michigan penal code at MCLA. 750.81 and MCLA.750.81a.
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e. Hazing
“Hazing” is acts likely to cause physical or psychological harm or social ostracism to any person within the
University community, when related to admission into, initiation into, pledging of, affiliating with, or joining any
group, club or activity.
f. Intimidation
“Intimidation” is implied threats or acts that cause another to reasonably fear harm.
g. Retaliation
“Retaliation” is defined as any adverse action taken against a person for reporting conduct or participating in
any way in an investigation under this policy. Retaliation against an individual for an allegation, for supporting
a Complainant or for assisting in providing information relevant to an allegation is a violation of University
policy, including this policy.
h. Stalking
“Stalking” mean a course of conduct composed of a series of two or more separate, non-continuous acts directed
at a specific person that would cause a reasonable person to fear for his or her safety, or the safety of others,
or feel terrorized, intimidated, threatened, harassed, or molested or to suffer substantial emotional distress.
i. Additional Definitions
“Unconsented contact” means any contact with another person that is initiated or continued without that person’s
consent or in disregard of that person’s expressed desire.
A “course of conduct” means two or more acts, including, but not limited to, acts in which a stalker or other person
directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes,
surveils, threatens, or communicates to or about a person, or interferes with a person’s property.
“Substantial emotional distress” means significant mental suffering or anguish that may, but does not necessarily,
require medical treatment or professional counseling.
A “reasonable person” means a person who exercises average care, skill, and judgment in conduct and who
serves as a comparative standard for determining liability..
Stalking includes the concept of cyber-stalking, a particular form of stalking in which electronic media such as
the internet, social networks, blogs, texts, cell phones, or other similar devices or forms of contact are used. This
policy prohibits all stalking, not just stalking that occurs within the context of a relationship.
Stalking is a crime under Michigan law. Specific information about the criminal offense can be found in the
Michigan penal code at MCLA. 750.411h and MCLA .750.411i.
j. Threatening Conduct
“Threatening conduct” is any action threatening or causing physical harm, or extreme verbal abuse, or any other
conduct that threatens or endangers the health or safety of any person.
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5. CONFIDENTIALITY, PRIVACY, AND REPORTING POLICY
In this section, confidentiality is defined with regard to information about individuals at the University who provide
University services that are of a confidential nature. Guidelines for confidentiality are provided by the
University. Confidentiality extends to the privacy of student records and information. Lastly, this section includes
a definition and the obligations of reporting parties, an overview of reporting options, and the requirements for
timely warnings.
a. Confidentiality
The obligation of “confidentiality” means that information shared by an individual with designated University or
community professionals cannot be revealed to any other person without the express permission of the individual,
or as otherwise permitted or required by applicable law. Those University and community professionals who
have the ability to maintain confidential relationships include:
• mental health professionals
• ordained clergy
The obligation of confidentiality of the named above professional is recognized by Michigan state law. These
individuals are prohibited from breaching that obligation of confidentiality unless:
• They are given permission to do so by the person who disclosed the information to them.
• There is an imminent threat of harm to themselves or others.
• The information involves information of suspected abuse of a minor under the age of 18; or
• Disclosure is otherwise required or permitted by applicable law or court order.
If a victim does not wish for their name to be shared, does not wish for an investigation to take place, or does
not want a formal resolution to be pursued, the victim may make such a request to the Title IX Coordinator or
Deputy Coordinators, who will evaluate that request in light of the duty to ensure the safety of the University
community and to comply with applicable federal law. In cases indicating pattern, predation, threat, weapons
and/or violence, the University will likely be unable to honor a request for confidentiality from the victim.
In cases where the victim requests confidentiality and the circumstances allow the University to honor that request,
the University will offer interim support and remedies to the victim and the University community, but will not
otherwise pursue formal action. A Complainant has the right, and can expect, to have reports of incidents taken
seriously by the University when formally reported, and to have those incidents investigated and properly
resolved through these procedures.
b. Privacy
“Privacy” means that information related to a report of prohibited conduct will be shared with a limited circle
of individuals who “need to know” in order to assist in the active review, investigation, resolution of the report,
and related issues. All University employees who are involved in the University’s Title IX response receive specific
training and guidance about safeguarding private information in accordance with applicable laws. The privacy
of student education records will be protected in accordance with the University’s policy for compliance with the
Family Educational Rights and Privacy Act (FERPA) and applicable state law protections. The privacy of an
individual’s medical and related records, other than for health records protected by FERPA, are protected in the
United States by the Health Insurance Portability and Accountability Act (HIPAA),. Access to personnel records is
restricted in accordance with University policy and applicable state law.
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c. Reporting
Those who have information about crimes or conduct prohibited by this Policy are encouraged to report that
information to the Title IX Coordinator using the information below. This section outlines the obligations of
members of the University community to report such crimes and conduct, as well additional means available for
reporting anonymously.
i. MANDATORY REPORTERS
All University employees have a duty to report all relevant information, unless the information falls under the
“Confidentiality” exception set forth above. Reporting parties may want to consider carefully whether to share
personally identifiable details with University employees who are not under a duty of confidentiality, as those
details must be shared by the employee with the Title IX Coordinator and/or Deputy Coordinators. University
employees must share all details of the reports they receive.
Generally, climate surveys, human subjects research, or events such as Take Back the Night marches or speak-
outs do not generate information that must be reported to the Title IX Coordinator by employees.
ii. CAMPUS SECURITY AUTHORITIES
Certain campus officials – those deemed Campus Security Authorities (CSAs)— are responsible for reporting
sexual assault, domestic violence, dating violence and stalking for federal statistical reporting purposes under
the Clery Act. All personally identifiable information is kept confidential, but statistical information must be
passed along to campus law enforcement regarding the type of incident and its general location (on or off-
campus, in the surrounding area, no addresses given) for publication in the Annual Security Report. This report
helps to provide the University community with a clear picture of the extent and nature of campus crime, to ensure
greater University community safety.
Mandated federal reporters under the Clery Act include:
• student/conduct affairs
• campus public safety
• coaches and athletic directors
• residence life staff
• student activities staff
• human resources staff
• advisors to student organizations
• victim advocates
• sexual assault advocates
• Title IX Coordinator/Deputy Title IX Coordinators
• faculty advisors
• peer counselors
• any other official with significant responsibility for student and campus activities
The information to be shared includes the date, the location of the incident (using Clery location categories) and
the Clery crime category. This reporting protects the identity of the victim and may be done anonymously.
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iii. THIRD PARTY REPORTERS
Students or third parties who witness acts of relationship violence or sexual misconduct perpetrated by a member
of the University community (faculty, staff, employee, or student) or occurring at a University sponsored or
authorized event or on University property are strongly encouraged to report the acts and/or misconduct to the
Title IX Coordinator, Deputy Coordinators, and/or Public Safety.
University employees (including student employees) and University volunteers who witness acts of relationship
violence or sexual misconduct perpetrated by a member of the University community (faculty, staff, employee,
or student) or occurring at a University sponsored or authorized event or on University property are strongly
encouraged to report the acts and/or misconduct to the Office of Students Affairs, Human Resources, and/or
Public Safety.
iv. CONFIDENTIAL REPORTING OPTIONS
Several confidential reporting options are available for the Madonna University community.
1. Silent Witness form
a. The Madonna University Department of Public Safety hosts a Silent Witness form on its website
at www.madonna.edu.
b. Any information about incidents can be reported anonymously using the Silent Witness form.
c. Anonymous reports may prompt a need for the institution to investigate.
2. A confidential advisor is available through the Counseling and Disability Resource Center within the
Office of the Vice President for Student Affairs and Mission Integration (OVPSAMI).
a. Contact phone number - (734) 432-5641
3. Ulliance Student Assistance Program
a. Contact phone number – 1-888-774-4700
b. Provides 24/7/365 phone and in-person support.
4. Madonna University Psychological Services Clinic
a. Contact phone number - 734 432-5493
b. Services are provided by the staff and students of Madonna University's graduate program in
clinical psychology, under the supervision of a licensed psychologist.
c. For additional information or to schedule an appointment, contact 734 432-5493. A member
of the clinical services staff will respond to your call within 24 hours and confidentially.
v. TIMELY WARNING REPORTING OBLIGATIONS
Victims of sexual misconduct should also be aware that University administrators must issue immediate timely
warnings for incidents reported to them that are confirmed to pose a substantial threat of bodily harm or danger
to members of the University community. The University will make every effort to ensure that a victim’s name and
other identifying information is not disclosed, while still providing enough information for members of the
University community to make safety decisions in light of the danger.
6. INVESTIGATION AND RESOLUTION PROCESS
Reports of harassment and discrimination governed by Title IX will be investigated and resolved using the process
outlined below. Sexual violence, sexual harassment, intimate partner or dating violence, stalking, and/or
gender-based bullying or hazing are considered Title IX violations. This section provides an overview of the
investigation process, standard of proof used, investigation timeline, a description of interim
remedies/actions/measures, and descriptions of formal and informal resolution procedures. Also included are
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guidelines for the participation of advisors and advocates in the process, and procedures for requesting an
appeal. A listing of sanctions, special resolution process provisions, statements for the rights of the complainant
and respondent, and additional policy provisions are included. Resources are provided for survivors and those
affected by domestic and/or sexual violence.
a. Overview of Investigations
The investigation is the process of actively gathering information to determine if the University’s policies have
been violated. The investigation is the active accumulation of information by neutral investigators who may make
a determination as to whether the Respondent violated this Policy and may also recommend sanctions.
Investigators accumulate all information into a report. Investigators analyze the information received and make
assessments of credibility, corroboration, and consistency. Investigators may also take the next step of making a
determination by weighing the evidence and deciding if the Policy has been violated and recommending
appropriate sanctions.
The University also has an obligation to assess whether it will investigate the matter regardless of whether the
alleged victim chooses to cooperate or proceed with a formal complaint. In fulfilling these obligations, the
University will:
• respond to complaints, reports, or information about incidents of sexual misconduct and relationship
violence,
• stop the prohibited conduct,
• eliminate any hostile environment,
• take steps to prevent the recurrence of the prohibited conduct, and
• address any effects on campus or at University programs and activities off-campus
Throughout the investigation, the parties will have an equal opportunity to present relevant witnesses and other
evidence.
The University will use a preponderance of the evidence (i.e., more likely than not) standard in any Title IX
proceedings, including any fact-finding and hearings. See the “Standard of Proof” section below for more
information.
Investigations conducted by the University will have the following characteristics:
THOROUGH: A thorough investigation pursues viable leads; patiently and determinedly pursues unresponsive
witnesses; takes the time to verify the facts and allegations of every interview; and examines every piece of
information, even if it is unlikely to lead to reliable or admissible evidence. Thorough investigators do not take
shortcuts, and do not assume they know things until they have evidence to substantiate it.
RELIABLE: Investigations are reliable because determinations rest on a preponderance of relevant, credible
evidence. This means that no matter how many times an investigation is conducted, or no matter which of the
trained investigators performs the investigation, the information and evidence gathered are basically the same
and reliably reflects the available evidence. A sufficiency of facts, opinions, and evidence will support the
conclusion.
PROMPT: The Office of Civil Rights (OCR) and the courts have an expectation that investigations will result in
resolutions without undue delay. OCR has stated that the goal is to investigate and provide resolution within +/-
60 calendar days of notice to the institution. This is a goal, not a hard-and-fast deadline, with the expectation
that the University move as expediently as possible. Some resolutions will require 90 days or more, just because
of their breadth, or the fact that they take place between semesters or during the summer. Delays caused by
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law enforcement investigations and/or at the request of the Complainant represent good cause to extend the
investigation beyond 60 days.
IMPARTIAL: The resolution of an allegation will be impartial, meaning that it will be objective and unbiased.
To render an objective decision, investigators will be sufficiently removed from the parties, witnesses, and subject
matter so that their relationships or experiences do not impact the investigation and decision-making.
Investigators will remove themselves when they are too close to the participants or the subject matter to render
an objective determination.
FAIR: The investigation will be both impartial and reliable. Procedural fairness comes from establishing fair
procedures and following them. For the respondent, fairness emanates from due-process protections, such as
knowing the allegations made, and having a full opportunity to respond to them. For the Complainant, procedural
fairness is a result of Title IX’s equity mandate, where a preponderance of evidence establishes a violation of a
policy framed under federal guidance. Substantive fairness requires a decision that is neither arbitrary nor
capricious, but grounded in evidence.
b. Training of Investigators
Investigation will be conducted by individuals who have training or experience in handling allegations of gender-
based violence (including sexual violence, domestic violence, dating violence, and stalking) and in the University’s
resolution policies and procedures. In addition, the investigation will strive to afford equity to all the parties.
c. Standard of Proof
The evidentiary standard for the investigation as well as any hearings and appeals is the preponderance of the
evidence standard, also known as “more likely than not.” University procedures shall reflect a notice-based
standard, rather than an allegation-based standard, where an investigation is instituted by notice in any form.
For instance:
• The University can receive actual or constructive notice of alleged violations in a myriad of ways and
from a myriad of sources (e.g., student, faculty, staff, employees, third-parties, parents, guests, visitors,
etc.); all are valid, and notice from any source will be investigated.
• Once the University receives notice, it has an obligation to investigate. This obligation exists regardless
of whether a source observes misconduct directly, or someone gives informal notice or files a formal
allegation orally or in writing.
• Once notice is received, a preliminary inquiry is a necessary first step, and may be the only step unless
further investigation and exploration is indicated by the findings of that inquiry.
d. Preservation of Evidence
Complainants involved in an allegation of relationship violence or sexual misconduct should preserve evidence
to the extent possible that may assist investigators in determining whether the alleged violence or misconduct
occurred or might be relevant to the issuance of a Personal Protection Order. In cases involving relationship
violence, victims may contact wish to contact First Step at 734-722-6800 or toll free at 1-888-453-5900 to
speak with an advocate. The University encourages individuals to go to Public Safety or other University resource
to assist in the preservation of evidence.
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e. The Investigation Timeline
The University aims to bring all investigations to a resolution within a sixty (60) business day time period, which
can be extended as necessary for appropriate cause by the Title IX Coordinator with notice to the parties. The
following is an overview of this timeline:
• The timeline for resolution begins with notice to a mandated reporter of the University who will notify
the Title IX Coordinator or a Deputy Coordinator immediately.
• The Title IX Coordinator then engages in a preliminary inquiry that is typically 1-3 business days in
duration.
• The allegation or notice can lead to a formal investigation, which usually starts within days of the
preliminary inquiry’s conclusion.
• Investigations range from days to weeks, depending on the nature and complexity of allegations, with
the university commonly aiming for a 10-14 business day window to completion. The parties are
regularly apprised of the status of the investigation as it unfolds.
• The process may then end or continue.
o If it continues, barring necessary extensions, the investigation leads to formal and informal
resolution options, which the University aims to complete in 10-14 business days after the end
of the investigation.
o A failed informal resolution that triggers a formal resolution may require the University to extend
this timeline accordingly.
o At the end of the formal resolution, an appeal may be requested. Within three business days
after a formal determination is reached, an appeal request must be filed, and, within three
business days of filing of the request for appeal, a decision will be made to grant or deny the
appeal request. After an appeal request is granted, a final resolution will be reached within
7-10 business days.
o In rare cases where a remand decision results in a new hearing, the results of that new hearing
can be appealed once, which would typically add another 10-14 business days to reach final
results.
The 60-calendar day time frame referenced by the Office for Civil Rights (OCR) refers to the entire investigation
process, which includes conducting the fact-finding investigation; holding a hearing or engaging in another
decision-making process to determine whether the conduct occurred; and determining what actions the University
will take in response, including imposing sanctions/ responsive actions and providing remedies for the
Complainant and University community, as appropriate. OCR does not require the University to complete
investigations within 60 days; rather OCR evaluates on a case-by-case basis whether the resolution of sexual
violence allegations was prompt and equitable. OCR has also provided latitude with respect to appeals, which
may fall outside the 60-calendar day goal, but which must still be completed within a reasonable time.
f. Interim Remedies/Actions/Measures
The Title IX Coordinator (or designee) may provide interim remedies intended to address the short-term effects
of harassment, discrimination retaliation, and/or sexual misconduct to redress harm to the alleged victim and the
University community and to prevent further violations. The University will keep interim remedies and actions as
private as possible. These remedies may include, but are not limited to:
• Referral to counseling and health services
• Implementing contact limitations between the parties
• Offering adjustments to academic deadlines, course schedules, etc.
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• Altering the housing situation of the Respondent [resident student or resident University employee (or the
alleged victim, if desired)]
• Referral to the Employee Assistance Program
• Education to the University community
• Altering work arrangements for employees
• Providing campus escorts
The University may suspend, in the interim, a student, employee or organization pending the completion of
investigation and resolution, particularly when in the judgment of the Title IX Coordinator, the safety or well-
being of any member(s) of the University community may be jeopardized by the presence on-campus of the
Respondent or the ongoing activity of a student organization whose behavior is in question. In all cases in which
an interim suspension is imposed, the student, employee or student organization will be given the opportunity to
meet with the Title IX Coordinator and/or designees prior to such suspension being imposed, or, as soon
thereafter as reasonably possible, to show cause why the suspension should not be implemented. The Title IX
Coordinator and designees have sole discretion to implement or stay an interim suspension under the policy on
Equal Opportunity, Harassment and Nondiscrimination, and to determine its conditions and duration. Violation of
an interim suspension under this policy is grounds for expulsion or termination.
During an interim suspension (or administrative leave if an employee or staff), a student or employee may be
denied access to University housing and/or the University campus/facilities/events. As determined by the Title
IX Coordinator or designee, this restriction can include classes and/or all other University activities or privileges
for which the student or employee might otherwise be eligible. At the discretion of the Title IX Coordinator or
designee, alternative coursework options may be pursued to ensure as minimal an impact as possible on the
Respondent. The institution will maintain as confidential any accommodations or protective measures, provided
confidentiality does not impair the University’s ability to provide the accommodations or protective measures.
7. INFORMAL AND FORMAL RESOLUTION PROCEDURE FOR REPORTS OF MISCONDUCT
This procedure applies to any member of the University community (faculty, student, staff, employee, and
administration) who engages in discrimination, harassment, or misconduct. Any person can report alleged
harassment or discrimination, including faculty, students, staff, employees, administration, guests, visitors, etc. All
allegations of misconduct not involving sex/gender-based harassment or discrimination will be addressed
through the procedures included in the respective student, faculty and employee handbooks.
a. Informal Resolution
Before pursuing the formal resolution process, every reasonable effort should be made to constructively resolve
conflict with students, faculty, staff, employees, or administrators. The following are suggested measures for
informal resolution.:
• The person impacted (i.e., the Complainant) should keep a written log that can aid in later investigation
and resolution.
• Whenever possible and safe, the problematic behavior, conflict or misconduct should first be discussed
by the impacted person (i.e., the Complainant) and the person engaged in the problematic behavior,
conflict or misconduct (i.e., the Respondent). The Title IX Coordinator or designee will facilitate such
conversations, upon request, and monitor them for safety.
• Various conflict resolution mechanisms are available, including mediation. Mediation is not used when
violent behavior is involved, when the Title IX Coordinator or designee determines a situation is not
eligible, or the parties are reluctant to participate in good faith.
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• The University does not require an impacted party (the Complainant) to contact the person involved (the
Respondent) or that person's supervisor if doing so is impracticable, or if the impacted party (the
Complainant) believes that the conduct cannot be effectively addressed through informal means.
If informal efforts are unsuccessful, the formal resolution process may be initiated. Either party has the right to
end the informal process and begin the formal process at any time prior to resolution.
b. Formal Resolution Process for Reports of Misconduct by University Employees
The Assistant Vice President and Chief Human Resources Officer is designated to formally investigate reports or
notice of discrimination and/or harassment by University employees, to address inquiries and coordinate the
University’s compliance efforts regarding employee-related reports. Any member of the University community
can give notice of discrimination and/or harassment in person, by phone, via email or in writing to Human
Resources. The University strongly encourages submission of written reports to Human Resources.
The following are recommended elements of a report:
• Clear and concise description of the alleged incident(s) (e.g.: when and where it occurred).
• Any supporting documentation and evidence.
• Clear demonstration of all informal efforts, if any, to resolve the issue(s) with the person involved (i.e.,
the Respondent) and the person's supervisor:
o Includes names, dates and times of attempted or actual contact along with a description of the
discussion and the manner of communication made in the course of each effort.
o If contacting the Respondent and/or the Respondent’s supervisor is impracticable, the
Complainant should state the reasons why.
• The desired remedy sought.
• Name and all contact information for the Complainant.
• Signed by the Complainant.
If the Complainant wishes to pursue a formal resolution or if the University, based on the alleged policy violation,
wishes to pursue a formal resolution, then the Title IX Coordinator appoints trained investigators (typically using
a team of two investigators), to conduct the investigation, usually within two business days of determining that a
resolution should proceed. Investigations are completed expeditiously, normally within 10-14 business days of
the completion of the preliminary inquiry by the Title IX Coordinator. Investigations may take longer when, for
example, initial reports fail to provide direct first-hand information or in complex situations.
The University’s resolution will not typically be altered or precluded on the grounds that civil or criminal charges
involving the same incident have been filed or that charges have been dismissed or reduced. However, the
University may undertake a short delay (several days to weeks) in its investigation or resolution process, to
comply with a law enforcement request for cooperation (e.g.: to allow for criminal evidence collection) when
criminal charges on the basis of the same behaviors that invoke this process are being investigated. The University
will promptly resume its investigation and processes once notified by law enforcement that the initial evidence
collection process is complete.
All investigations will be thorough, reliable, and impartial, and will entail interviews with all relevant parties and
witnesses, obtaining available evidence and identifying sources of expert information, if necessary.
The investigator(s) will take the following steps (not necessarily in order):
• In coordination with the University (e.g.: the campus Title IX Coordinator), initiate any:
o Necessary remedial actions.
• Determine the identity and contact information of the Complainant.
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• Identify the exact policies allegedly violated.
• Determine the identity and contact information of the Respondent.
• Conduct an immediate initial inquiry to determine if there is reasonable cause to charge the Respondent,
and what policy violations should be alleged as part of the charge
• If there is insufficient evidence to support reasonable cause, the report should be closed with no further
action.
• Meet with the Complainant to finalize their statement.
• Prepare the notice of charges on the basis of the initial inquiry.
• Commence a thorough, reliable and impartial investigation by developing a strategic investigation plan,
including a witness list, evidence list, intended timeframe, and order of interviews for all witnesses and
the Respondent, all of whom may be given notice prior to or at the time of the interview.
• Complete the investigation promptly, and without unreasonable deviation from the intended timeline of
10-14 business days.
• Provide regular updates to both the reporting and responding parties, as appropriate, throughout the
investigation.
• Share a draft report with the parties and allow each of them a period to provide comments before a
report is finalized.
• Share the findings and sanctions with the Complainant and Respondent.
• Make a finding, based on a preponderance of the evidence (whether a policy violation is more likely
than not).
At any point during the investigation, if it is determined there is no reasonable cause to believe that a University
policy has been violated, the Title IX Coordinator has authority to terminate the investigation and end resolution
proceedings.
Where the Respondent is found not responsible for the alleged violation(s), the investigation will be closed.
Where a violation is found, the University will act to end the discrimination, prevent its recurrence, and remedy
its effects on the Complainant and the University community. All parties will receive written notification of the
outcome, to the extent permitted by or mandated by law.
In cases involving sexual misconduct, sexual harassment, stalking and/or intimate partner violence, the written
notification includes the finding, any resulting responsive actions, and the rationale for the decision. This written
notification of final decision is delivered to the parties without undue delay between the notifications and explains
appeals options (if any), procedures for appeal (if there is an appeal option), any changes to the results that
could occur before the decision is finalized, and when it is finalized (and, if it is not finalized, such as when and
if it is subject to a grievance procedure).
c. Formal Resolution Process for Reports of Misconduct by Students
The Dean of Students Office is designated to formally investigate reports of discrimination and/or harassment
by students, to address inquiries and to coordinate the University’s compliance efforts regarding reports of
misconduct by students, regardless of the University role of the Complainant, who may be another student, faculty,
staff, employee, guest or visitor.
Notice of a formal report can be made in person, by phone, via email or in writing to the Dean of Students-Title
IX Coordinator or OVPSAMI directly as follows:
Title IX Coordinator
Phone: (734) 432-5867
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Email: titleix@madonna.edu
In writing/person: Room 1411
Office of the Vice President for Student Affairs and Mission Integration (OVPSAMI)
Phone: (734) 432-5881
Email: [email protected]
In writing/person: Room 1400
Upon receipt of a report, the OVPSAMI will confer with the Title IX Coordinator on interim action, accommodations
for the Complainant (at no cost to the Complainant where possible), or other necessary remedial short-term
actions.
If the Complainant wishes to pursue a formal resolution or if the University, based on the alleged policy violation,
wishes to pursue a formal resolution, then the Title IX Coordinator appoints trained investigators (typically using
a team of two investigators), to conduct the investigation, usually within two business days of determining that a
resolution should proceed. Investigations are completed expeditiously, normally within 10-14 business days of
notice to the Title IX Coordinator. Investigations may take longer depending on their nature or complexity.
The University’s resolution will not typically be altered or precluded on the grounds that civil or criminal charges
involving the same incident have been filed or that charges have been dismissed or reduced. However, the
University may undertake a short delay (several days to weeks) in its investigation or resolution process, to
comply with a law enforcement request for cooperation (e.g.: to allow for criminal evidence collection) when
criminal charges on the basis of the same behaviors that invoke this process are being investigated. The University
will promptly resume its investigation and processes once notified by law enforcement that the initial evidence
collection process is complete.
All investigations will be thorough, reliable and impartial, and will entail interviews with all relevant
parties and witnesses, obtaining available evidence and identifying sources of expert information, if necessary.
The investigator(s) will take the following steps (not necessarily in order):
• In coordination with the University (e.g.: the campus Title IX Coordinator), initiate any necessary remedial
actions.
• Determine the identity and contact information of the Complainant.
• Identify the exact policies allegedly violated.
• Determine the identity and contact information of the Respondent.
• Conduct an immediate initial inquiry to determine if there is reasonable cause to charge the Respondent,
and what policy violations should be alleged as part of the report.
• If there is insufficient evidence to support reasonable cause, the inquiry should be closed with no further
action.
• Meet with the Complainant to finalize their statement.
• Prepare the notice of charges on the basis of the initial inquiry.
• Commence a thorough, reliable and impartial investigation by developing a strategic investigation plan,
including a witness list, evidence list, intended timeframe, and order of interviews for all witnesses and
the Respondent, all of whom may be given notice prior to or at the time of the interview.
• Complete the investigation promptly, and without unreasonable deviation from the intended timeline of
ten (10) business days.
• Provide regular updates to both the Complainant and Respondent, as appropriate, throughout the
investigation
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• Share a draft report with the parties and allowing each of them a period to provide comments before
a report is finalized.
• Make a finding, based on a preponderance of the evidence (whether a policy violation is more likely
than not)
• Present the findings to the Respondent, who may accept the findings, accept the findings in part and
reject them in part, or may reject all findings
• Share the findings and update the Complainant on the status of the investigation and the outcome.
At any point during the investigation, if it is determined there is no reasonable cause to believe that University
policy has been violated, the Title IX Coordinator has authority to terminate the investigation and end resolution
proceedings.
Where the Respondent is found not responsible for the alleged violation(s), the investigation will be closed.
Where the Respondent accepts the finding of the investigation, the Dean of Students will impose appropriate
sanctions for the violation. The University will act to end the discrimination, prevent its recurrence, and remedy
its effects on the victim and the University community.
The parties will receive written notification of the outcome, to the extent permitted or mandated by law. In cases
involving sexual misconduct, sexual harassment, stalking and/or dating/intimate partner violence, the written
notification includes the finding, any resulting sanctions, and the rationale for the decision. This written notification
of final decision is delivered to the parties without undue delay, explains appeals options and procedures, and
any changes to the results that could occur before the decision is finalized.
In the event that the Respondent rejects the findings in part or entirely, the Dean of Students will convene a
hearing under its respective procedures to determine whether the Respondent is in violation of the contested
aspects of the report. At the hearing, the findings of the investigation will be admitted, but are not binding on
the decider(s) of fact. The investigator(s) may give evidence. The hearing will determine whether it is more likely
than not that the Respondent violated the policies forming the basis of the charge. The goal of the hearing is to
provide an equitable resolution via an equitable process, respecting the civil and legal rights of all participants.
The Dean of Students has final decision-making authority with regard to formal reports, subject to appeal. Where
the Respondent is found in violation as the result of a hearing, the Dean of Students will impose appropriate
sanctions for the violation. The University will act to end the discrimination, prevent its recurrence, and remedy its
effects on the victim and the university community. Appeal proceedings as described below apply to all parties
to the report. The parties will receive written notification of the outcome of the hearing, to the extent permitted
or mandated by law. In cases involving sexual misconduct, sexual harassment, stalking and/or intimate partner
violence, the written notification includes the finding, any resulting sanctions, and the rationale for the decision.
This written notification of final decision is delivered to the parties without undue delay, explains appeals options
and procedures, and any changes to the results that could occur before the decision is finalized.
d. Participation of an Advisor or Advocate in the Resolution Process
All parties are entitled to an advisor or advocate of their choosing to guide and accompany them throughout
the University resolution process. The advisor or advocate may be a friend, mentor, family member, attorney or
any other supporter a party chooses to advise them who is both eligible and available. People who will be
called as witnesses may not serve as advisors or advocates. The University maintains a pool of trained (non-
attorney) advisors or advocates who are available to the parties. The parties may choose advisors or advocates
from outside the pool, or outside the University community, but those advisors may not have the same level of
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insight and training on the University process as do those trained by the University. Outside advisors or advocates
are not eligible to be trained by the University.
The parties are entitled to be accompanied by their advisor or advocate in all meetings and interviews at which
the party is entitled to be present, including intake, interviews, hearings and appeals. Advisors or advocates
should help their advisees prepare for each meeting, and are expected to advise ethically, with integrity and in
good faith. The University cannot guarantee equal advisory rights, meaning that if one party selects an advisor
or advocate who is an attorney, but the other party does not, or cannot afford an attorney, the University is not
obligated to provide one.
Additionally, responding parties may wish to contact organizations such as:
• Families Advocating for Campus Equality (FACE) http://www.facecampusequality.org
• Stop Abuse and Violent Environments (SAVE) http://www.saveservices.org
• The Victim Rights Law Center http://www.victimrights.org
• Τhe National Center for Victims of Crime http://www.victimsofcrime.org, which maintains the Crime
Victim’s Bar Association.
All advisors or advocates are subject to the same University rules, whether they are attorneys or not. Advisors or
advocates may not present on behalf of their advisee in a meeting, interview or hearing and should request or
wait for a break in the proceeding if they wish to interact with University officials. Advisors or advocates may
confer quietly with their advisees as necessary, as long as they do not disrupt the process. For longer or more
involved discussions, the parties and their advisors should ask for breaks or step out of meetings to allow for
private conversation. Advisors or advocates will typically be given a timely opportunity to meet in advance of
any interview or hearing with the administrative officials conducting that interview or meeting. This pre-meeting
will allow advisors or advocates to clarify any questions they may have, and allows the University an opportunity
to clarify the role the advisor or advocate is expected to take.
Advisors or advocates are expected to refrain from interference with the University investigation and resolution.
Any advisor or advocate who steps out of their role in any meeting under the campus resolution process will be
warned once and only once. If the advisor or advocate continues to disrupt or otherwise fails to respect the limits
of the advisor role, the advisor or advocate will be asked to leave the meeting. When an advisor or advocate
is removed from a meeting, that meeting will continue without the advisor present. Subsequently, the Title IX
Coordinator or a designee will determine whether the advisor or advocate may be reinstated, may be replaced
by a different advisor or advocate, or whether the party will forfeit the right to an advisor or advocate for the
remainder of the process.
The University expects that the parties will wish the University to share documentation related to the allegations
with their advisors or advocates. The University provides a consent form that authorizes such sharing. The parties
must complete this form before the University is able to share records with an advisor or advocate. The parties
are not otherwise restricted from discussing and sharing information relating to allegations with others who may
support them or assist them in preparing and presenting. Advisors or advocates are expected to maintain the
privacy of the records shared with them by the University. These records may not be shared with third parties,
disclosed publicly, or used for purposes not explicitly authorized by the University. The University may seek to
restrict the role of any advisor or advocate who does not respect the sensitive nature of the process or who fails
to abide by the University’s privacy expectations.
The University expects an advisor or advocate to adjust their schedule to allow them to attend University meetings
when scheduled. The University does not typically change scheduled meetings to accommodate an advisor’s or
advocate’s inability to attend. The University will, however make provisions to allow an advisor or advocate who
cannot attend in person to attend a meeting by telephone, video and/or virtual meeting technologies as may be
convenient and available.
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A party may elect to change advisors during the process, and is not locked into using the same advisor or
advocate throughout.
The parties must advise the investigator(s) of the identity of their advisor or advocate at least two (2) business
days before the date of their first meeting with investigator(s). The parties must provide subsequent timely notice
to the investigator(s) if they change advisors or advocates at any time.
No audio or video recording of any kind other than as required by University procedures is permitted during
meetings with University officials.
e. Requesting an Appeal
In the event that the Respondent accepts the findings of the investigation, those findings cannot be appealed.
Sanctions imposed by the Dean of Students post-investigation can be appealed by any party according to the
grounds, below. Post-hearing, any party may appeal the findings and/or sanctions only under the grounds
described, below.
All sanctions imposed by the original hearing body will be in effect during the appeal. A request may be
made to the Dean of Students to delay implementation of the sanctions until the appeal is decided, but the
presumptive stance of the University is that the sanctions will go into effect immediately. Graduation, study
abroad, internships/ externships, etc. do NOT in and of themselves constitute exigent circumstances, and students
may not be able to participate in those activities during their appeal. In cases where the appeal results in
reinstatement to the University or resumption of privileges, all reasonable attempts will be made to restore the
student to their prior status, recognizing that some opportunities lost may be irreparable in the short term.
The decision of the Dean of Students may be appealed. Any party who files an appeal request must do so in
writing to the Office of the Vice President for Student Affairs and Mission integration, within [3-5] business days
of receiving the written decision, for a review of the decision or the sanctions imposed. The written decision will
be provided in person and/or mailed to the local mailing address of the respective party as indicated in
University records and emailed to the parties’ University-issued email accounts. If there is no local address on
file, mail will be sent to the parties’ permanent address. Once received in person, mailed or emailed, the notice
of decision will be deemed presumptively delivered.
The Vice President for Student Affairs and Mission Integration will share the appeal request with the other party
(e.g., if the Respondent files an appeal, the appeal is shared with the Complainant, who may also wish to file a
response and/or bring their own appeal on separate grounds; this response or appeal will be shared with the
initial appealing party). Based on the written requests/responses or on interviews as necessary, the appeals
panel will send a letter of outcome for the appeal to all parties. The appeals panel can take one of three
possible actions outlined below. The appeal may:
• Dismiss an appeal request as untimely or ineligible.
• Grant an appeal and remand the finding and/or sanction for further investigation or reconsideration at
the hearing level.
• Modify any sanction(s).
“Business day” is defined to mean normal operating hours, Monday through Friday, excluding recognized
national holidays. In cases where additional time is needed in the investigation of a report, students will be
notified accordingly. The University reserves the right to make changes and amendments to this policy and
procedure as needed, with appropriate notice to the University community.
The original finding(s) and sanction(s) will stand if the appeal request is not timely or substantively eligible, and
that decision is final. The party requesting appeal must show clear error as the original finding and/or a
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compelling justification to modify any sanction(s), as both finding(s) and sanction(s) are presumed to have been
decided reasonably and appropriately during the original hearing. The ONLY grounds for appeal are as
follows:
1. A procedural error occurred that significantly impacted the outcome of the hearing (e.g. substantiated
bias, material deviation from established procedures, etc.).
2. To consider new evidence, unavailable during the original hearing or investigation, that could
substantially impact any original finding(s) or sanction(s). A summary of this new evidence and its
potential impact must be included.
3. The sanction(s) imposed falls outside the range of sanctions designated for this offense and the cumulative
conduct history of the Respondent.
If remanded to re-open the investigation, the results of a revised investigation can be subsequently forwarded
for reconsideration at the hearing level, at the discretion of the Vice President for Student Affairs and Mission
Integration. If the decision of appeal remands the matter to the hearing body for review, the reconsideration of
the hearing body is not appealable. In rare cases where a procedural error cannot be cured by the original
hearing officer(s) (as in cases of bias), the appeals panel may order a new hearing with a new body of hearing
officers. The results of a reconvened hearing cannot be appealed. The results of a new hearing can be appealed,
once, on any of the three applicable grounds for appeals.
The procedures governing the hearing of appeals include the following:
• All parties should be timely informed of the status of requests for appeal, the status of the appeal
consideration, and the results of the appeal decision.
• Every opportunity to return the appeal to the original hearing body for reconsideration (remand)
should be pursued
• Appeals are not intended to be full re-hearings of the allegation (de novo). In most cases, appeals
are confined to a review of the written documentation or record of the original hearing, and
pertinent documentation regarding the grounds for appeal.
• Appeals decisions are to be deferential to the findings and sanctions of the original hearing body,
making changes to the finding(s) only where there is clear error and to the sanction(s) only if there
is a compelling justification to do so.
• An appeal is not an opportunity for appeals officers to substitute their judgment for that of the
original hearing body merely because they disagree with its finding(s) and/or sanction(s).
• Sanctions imposed are implemented immediately unless the Vice President for Student Affairs and
Mission Integration stays their implementation in extraordinary circumstances, pending the outcome
of the appeal.
• The appeals panel will typically render a written decision on the appeal to all parties within five
(5) business days from hearing of the appeal. The appeals panel’s decision to deny an appeal
request is final and not appealable.
f. Additional Notes
University students are responsible for knowing the information, policies and procedures outlined in this document.
The University reserves the right to make changes to this document as necessary and once those changes are
posted online, they are in effect. Students are encouraged to check the Madonna University Portal – “Students”
tab for the updated versions of all policies and procedures. If government regulations change in a way that
impacts this document, this document will be construed to comply with government regulations in their most recent
form. Reports of misconduct made after the fact may raise issues of policy and procedure application, if policies
and procedures have changed. Unless the parties accept current policies, all reports are governed by the policies
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that were in place at the time the alleged misconduct occurred. Procedures applicable are those that are in
place at the time of resolution.
This document does not create legally enforceable protections beyond the protection of the background state
and federal laws which frame such codes generally.
8. SPECIAL RESOLUTION PROCESS PROVISIONS
a. University-Initiated Proceedings
As necessary, the University reserves the right to initiate a report and to initiate resolution proceedings without
a formal report or participation by the victim of misconduct.
b. Notification of Outcomes
The outcome of a campus hearing is part of the education record of the Respondent, and is protected from
release under a federal law, FERPA. However, the University observes the legal exceptions as follows:
• Parties to non-consensual sexual contact/intercourse, sexual exploitation, sexual harassment, stalking,
and dating/intimate partner violence incidents have an absolute right to be informed of the outcome,
essential findings/rationale, and any sanctions that may result, in writing, without condition or limitation,
and without substantial delay to each party.
• The University may release publicly the name, nature of the violation and the sanction(s) for any student,
staff or employee who is found in violation of a University policy that is a “crime of violence,” including:
arson, burglary, robbery, criminal homicide, sex offenses, assault, destruction/damage/vandalism of
property, intimate partner violence, stalking and kidnapping/abduction. In doing so, the University will
not release any information that could lead to the identification of the Complainant.
c. Alternative Testimony Options
For sexual misconduct reports, and other reports of a sensitive nature, whether the alleged victim is serving as
the Complainant or as a witness, alternative testimony options will be given, such a placing a privacy screen in
the hearing room, or allowing the alleged victim to testify outside the physical presence of the Respondent, such
as by phone or Skype. While these options are intended to help make the Complainant more comfortable, they
are not intended to work to the disadvantage of the Respondent.
d. Past Sexual History/Character
The past sexual history or sexual character of a party will not be admissible by the other party in the investigation
or hearing unless such information is determined to be highly relevant by the Chair [pertaining only to past or
subsequent interactions between the parties that offer context]. All such information sought to be admitted will
be presumed irrelevant, and any request to overcome this presumption by the parties must be reviewed in
advance of the hearing by the Dean of Students. While previous conduct violations by the Respondent are not
generally admissible as information about the present allegation, the Dean of Students may supply previous
reports of good faith allegations and/or findings to the investigators, the hearing officers, and appeals panel
to consider as evidence of pattern and/or predatory conduct.
e. Witness Participation in an Investigation
Witnesses are expected to cooperate with and participate in the University’s investigation. Any witness who
declines to participate in or cooperate with an investigation will not be permitted to offer evidence or testimony
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later in a hearing or appeal. Witnesses may provide written statements in lieu of interviews during the
investigation and may be interviewed remotely by phone, Skype (or similar technology), if they cannot be
interviewed in person. Parties who elect not to participate in the investigation will have the opportunity to offer
evidence during the hearing and/or appeal stages of the process, though failure to offer evidence prior to an
appeal does not constitute grounds for appeal on the basis of new evidence. Any witness scheduled to participate
in a hearing must have been interviewed first by investigators (or have proffered a written statement), unless all
parties consent to the participation of that witness in the hearing.
f. Training for Personnel Implementing these Procedures
Personnel tasked with implementing these procedures, (e.g., Title IX Coordinator, investigators, hearing officers,
appellate officers, etc.) will be trained individuals.
g. Conflicts of Interest and Bias
The University is committed to ensuring that its resolution processes (e.g.: investigation, hearing, appeal, etc.) are
free from actual or perceived bias or conflicts of interest that would materially impact the outcome. Any party
who feels that there is actual or perceived bias or conflict of interest that would materially impact the outcome
may submit a written petition for the person’s removal from the process. The petition should include specifics as
to the actual or perceived bias or conflict of interest, as why the petitioner believes the bias or conflict could
materially impact the outcome. When the allegation involves a Respondent who is an employee, petitions should
be submitted promptly to the Assistant Vice President and Chief Human Resources Officer. When the allegation
involves a Respondent who is a student, petitions should be submitted promptly to the Dean of Students. Such
petitions may also be made to the Vice President for Student Affairs & Mission Integration or the Corporate
Compliance Officer in the event that the potential conflict or bias involves the Title IX Coordinator.!
h. Recordkeeping
In implementing these procedures, records of all allegations, investigations, and resolutions will be kept by the
Title IX Coordinator.
9. STATEMENT OF THE RIGHTS OF THE COMPLAINANT
The Complainant in cases related to sex/gender-based harassment, discrimination, and/or sexual misconduct
have the following rights:
• The right to investigation and appropriate resolution of all credible reports or notice of sexual misconduct
or discrimination made in good faith to University officials.
• The right to be informed in advance of any public release of information regarding the alleged incident.
• The right of the Complainant not to have any personally identifiable information released to the public,
without his or her consent.
• The right to be treated with respect by University officials.
• The right to have University policies and procedures followed without material deviation.
• The right not to be pressured to mediate or otherwise informally resolve any reported misconduct
involving any violence, including sexual violence.
• The right not to be discouraged by University officials from reporting sexual misconduct or discrimination
to both on-campus and off-campus authorities.
• The right to be informed by University officials of options to notify proper law enforcement authorities,
including on-campus and local police, and the option to be assisted by University authorities in notifying
such authorities, if the student so chooses. This also includes the right not to report, if this is the victim’s
desire.
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• The right to have reports of sexual misconduct responded to promptly and with sensitivity by University
law enforcement and other University officials.
• The right to be notified of available counseling, mental health, victim advocacy, health, legal assistance,
student financial aid, visa and immigration assistance, or other student services for victims of sexual
assault, both on campus and in the University community
• The right to a campus no contact order (or a trespass order against a non-affiliated third-party) when
someone has engaged in or threatens to engage in stalking, threatening, harassing or other improper
behavior that presents a danger to the welfare of the Complainant or others.
• The right to notification of and options for, and available assistance in, changing academic and living
situations after an alleged sexual misconduct incident, if so requested by the victim and if such changes
are reasonably available (no formal report, or investigation, campus or criminal, need occur before this
option is available). Accommodations may include:
o Change of an on-campus student’s housing to a different on-campus location.
o Assistance from University support staff in completing the relocation.
o Arranging to dissolve a housing contract and pro-rating a refund.
o Exam (paper, assignment) rescheduling.
o Taking an incomplete in a class.
o Transferring class sections.
o Temporary withdrawal.
o Alternative course completion options.
• The right to have the University maintain such accommodations for as long as is necessary, and for
protective measures to remain confidential, provided confidentiality does not impair the University’s
ability to provide the accommodations or protective measures.
• The right to be fully informed of University policies and procedures as well as the nature and extent of
all alleged violations contained within the report.
• The right to ask the investigator(s) to identify and question relevant witnesses, including expert witnesses.
• The right to review all documentary evidence available regarding the allegation, including the
investigative report, subject to the privacy limitations imposed by state and federal law, at least two
business days prior to any hearing.
• The right to be informed of the names of all witnesses who will be called to give testimony, at least two
business day prior to any hearing, except in cases where a witness’ identity will not be revealed to the
Respondent for compelling safety reasons (this does not include the name of the alleged victim/
Complainant, which will always be revealed).
• The right not to have irrelevant prior sexual history admitted as evidence in a campus hearing.
• The right to regular updates on the status of the investigation and/or resolution.
• The right to have reports heard by hearing and appeals officers who have received annual sexual
misconduct training.
• The right to a panel comprised of representatives of both genders, if a panel is to be used.
• The right to preservation of privacy, to the extent possible and permitted by applicable law.
• The right to meetings, interviews and/or hearings that are closed to the public.
• The right to petition that any member of the hearing body be recused on the basis of demonstrated
bias.
• The right to bring a victim advocate or advisor of the Complainant’s choosing to all phases of the
investigation and resolution proceeding.
• The right to provide evidence by means other than being in the same room with the Respondent.
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• The right to have the University compel the presence of student, faculty, employee and staff witnesses,
and the opportunity (if desired) to ask questions of all present witnesses and the right to challenge
documentary evidence.
• The right to be present for all testimony given and evidence presented during any resolution-related
hearing.
• The right to make or provide an impact statement in person or in writing to the hearing officers following
determination of responsibility, but prior to sanctioning.
• The right to be informed of the outcome and sanction of the resolution process in writing, without undue
delay , and usually within 1 business day of the end of the process
• The right to be informed in writing of when a decision of the University is considered final, any changes
to the sanction(s) that are to occur before the decision is finalized, to be informed of the right to appeal
the finding(s) and sanction(s) of the resolution process, and the procedures for doing so in accordance
with the standards for appeal established by the University.
10. STATEMENT OF THE RIGHTS OF THE RESPONDENT
The Respondent in cases related to sex/gender-based harassment, discrimination, and/or sexual misconduct
have the following rights:
• The right to investigation and appropriate resolution of all reports of sexual misconduct made to
University administrators
• The right to be informed in advance, when possible, of any public release of information regarding the
report.
• The right to be treated with respect by University officials.
• The right to have University policies and procedures followed without material deviation.
• The right to be informed of and have access to campus resources for medical, health, counseling, and
advisory services.
• The right to be fully informed of the nature, policies and procedures of the University resolution process
and to timely provide written notice of all alleged violations within the report, including the nature of
the violation and possible sanctions.
• The right to a hearing on the report, including timely notice of the hearing date, and adequate time for
preparation of a response.
• The right to review all documentary evidence available regarding the allegation, including the
investigative report, subject to the privacy limitations imposed by state and federal law, at least 2
business days prior to the hearing.
• The right to be informed of the names of all witnesses who will be called to give testimony, at least 2
business days prior to the hearing, except in cases where a witness’ identity will not be revealed to the
Respondent for compelling safety reasons (this does not include the name of the Complainant, which will
always be revealed).
• The right not to have irrelevant prior sexual history admitted as evidence in a University resolution
process.
• The right to have reports heard by hearing and appeals officers who have received annual training.
• The right to petition that any member of the hearing body be recused on the basis of demonstrated
bias.
• The right to a panel comprised of representatives of both genders if a panel is to be used.
• The right to meetings, interviews and hearings that are closed to the public.
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• The right to have the University compel the presence of student, faculty, employee and staff witnesses,
and the opportunity to ask questions of all present witnesses, and the right to challenge documentary
evidence.
• The right to have an advisor of their choice to accompany and assist in the University resolution process.
• The right to a fundamentally fair resolution, as defined in these procedures.
• The right to make or provide an impact statement in person or in writing to the hearing officers board
following any determination of responsibility, but prior to sanctioning.
• The right to a decision based solely on evidence presented during the resolution process. Such evidence
shall be credible, relevant, based in fact, and without prejudice.
• The right to be informed of the outcome and sanction of the resolution process in writing, without undue
delay to the parties, and usually within 1 business day of the end of the process.
• The right to be informed in writing of when a decision of the University is considered final, any changes
to any sanction(s) that are to occur before the decision is finalized, to be informed of the right to appeal
the finding(s) and sanction(s) of the resolution process, and the procedures for doing so in accordance
with the standards for appeal established by the University.
a. Law Enforcement Investigations
Complainants may pursue a complaint with the University and police simultaneously. The Livonia Police
Department and Title IX Coordinator independently investigate complaints of relationship violence and sexual
misconduct. The Police investigate to determine whether there has been a violation of criminal laws. The Title IX
Coordinator investigates to determine whether there has been a violation of University policy. The investigations
proceed concurrently, and the outcome of one investigation does not determine the outcome of the other
investigation.
11. SANCTIONS
The following sanctions may be imposed upon any member of the University community found to have violated
the Sex/Gender Harassment, Discrimination, and Sexual Misconduct Policy. Factors considered in sanctioning are
defined in the Faculty and Staff Handbooks . The lists in the following two sections contain typical sanctions that
may be imposed upon students or employees singly or in combination:
a. Student Sanctions
These sanctions are further defined in the Student Handbook, which can be found on the University Portal:
• Reprimand/warning.
• Restitution.
• Educational project/treatment program.
• Disciplinary probation.
• Suspension.
• Expulsion.
• Other actions.
b. Employee (Staff and Faculty) Sanctions
These sanctions are further defined in the handbooks for full-time faculty, adjunct faculty, employees and staff:
• Reprimand/warning: Written or verbal.
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• Performance improvement plan.
• Required educational project/training and/or treatment program.
• Disciplinary probation.
• Suspension with or without pay.
• Expulsion.
• Other actions.
12. ADDITIONAL POLICY PROVISIONS
a. Attempted Violations
In most circumstances, the University will treat attempts to commit any of the violations listed in the Sex/Gender-
Based Harassment, Discrimination, and Sexual Misconduct Policy as if those attempts had been completed.
b. Amnesty for Victims and Witnesses
The University community encourages the reporting of misconduct and crimes by victims and witnesses. Sometimes,
victims or witnesses are hesitant to report to University officials or participate in resolution processes because
they fear that they themselves may be accused of policy violations that occurred at the time of the incident, such
as underage drinking. The University pursues a policy of amnesty for students who offer help to others in need.
While policy violations cannot be overlooked, the University will provide educational options, rather than
punishment, to those who offer their assistance to others in need. It is in the best interests of the community that
as many victims as possible choose to report to University officials, and that witnesses come forward to share
what they know.
c. False Reports
The University will not tolerate intentional false reporting of incidents. It is a violation of the policies outlined in
the Student Handbook (e.g., “Falsification of Information”) to make an intentionally false report of any policy
violation, and it may also violate state criminal statutes and civil defamation laws.
a. Gender Identity and Transgender Status
For the purposes of this Policy, references to sexual misconduct include all forms of sex discrimination, including
sexual and gender-based harassment, assault, and violence. The University has a responsibility to provide a
safe and nondiscriminatory environment for all students, including transgender students. Harassment that targets
a student based on gender identity, transgender status, or gender transition is harassment based on sex. The
failure to treat students consistent with their gender identity may create or contribute to a hostile environment in
violation of Title IX. This policy is applicable regardless of the sexual orientation and/or gender identity of
individuals engaging in sexual activity.
b. Parental Notification
The University reserves the right to notify parents/guardians of dependent students regarding any health or
safety risk, change in student status, or conduct situation, particularly alcohol and other drug violations. The
University may also notify parents/guardians of non-dependent students who are under the age of 21 of alcohol
and/or drug policy violations. Where a student is non-dependent, the University will contact parents/guardians
to inform them of situations in which there is a significant and articulable health and/or safety risk. The University
also reserves the right to designate which University officials have a need to know about individual conduct
reports pursuant to the Family Educational Rights and Privacy Act (FERPA).
33
c. Sexual Misconduct by Third Parties
The University prohibits relationship violence and sexual misconduct by third parties toward members of the
University community. Non-members of the University community who engage in discriminatory actions within
University programs or on University property are not under the jurisdiction of this policy, but can be subject to
actions that limit their access to and/or involvement with University programs as the result of their misconduct.
All vendors serving the University through third-party contracts are subject to these policies and procedures, to
which their employer has agreed to be bound. The University will take prompt, corrective action to eliminate
relationship violence and sexual misconduct and prevent its recurrence in those circumstances.
d. Use of Alcohol
Use of alcohol or other drugs will never function to excuse any behavior that violates this Policy.
13. ADDITIONAL INFORMATION AND RESOURCES
a. Sexual Violence – Risk Reduction Tips
From the Association of Title IX Administrators (ATIXA)
Risk reduction tips can often take a victim-blaming tone, even unintentionally. With no intention to victim-blame,
and with recognition that only those who commit sexual violence are responsible for those actions, these
suggestions may nevertheless help you to reduce your risk experiencing a non-consensual sexual act.
• If you have limits, make them known as early as possible.
• Tell a sexual aggressor “NO” clearly and firmly.
• Try to remove yourself from the physical presence of a sexual aggressor.
• Find someone nearby and ask for help.
• Take affirmative responsibility for your alcohol intake/drug use and acknowledge that alcohol/drugs
lower your sexual inhibitions and may make you vulnerable to someone who views a drunk or high
person as a sexual opportunity.
• Take care of your friends and ask that they take care of you. A real friend will challenge you if you are
about to make a mistake. Respect them when they do.
If you find yourself in the position of being the initiator of sexual behavior, you owe sexual respect to your
potential partner. These suggestions may help you to reduce your risk for being accused of sexual misconduct:
• Clearly communicate your intentions to your sexual partner and give them a chance to clearly relate
their intentions to you.
• Understand and respect personal boundaries.
• Don’t make assumptions about consent; about someone’s sexual availability; about whether they are
attracted to you; about how far you can go or about whether they are physically and/or mentally able
to consent. If there are any questions or ambiguity, then you DO NOT have consent.
• Mixed messages from your partner are a clear indication that you should stop, defuse any sexual tension
and communicate better. You may be misreading them. They may not have figured out how far they
want to go with you yet. You must respect the timeline for sexual behaviors with which they are
comfortable.
• Don’t take advantage of someone’s drunkenness or drugged state, even if they did it to themselves.
• Realize that your potential partner could be intimidated by you, or fearful. You may have a power
advantage simply because of your gender or size. Don’t abuse that power.
34
• Understand that consent to some form of sexual behavior does not automatically imply consent to any
other forms of sexual behavior.
!
b. Resources for Survivors and Those Affected by Domestic and/or Sexual Violence
First Step (Wayne County)
www.firststep-mi.org 24 hour help line: 1-888-453-5900
The mission of First Step is to eliminate both domestic and sexual violence and to provide comprehensive services
to individuals and families impacted by these crimes. First Step is the only non-profit agency in out-Wayne
County providing comprehensive services for victims of domestic and sexual violence.
First Step provides free and confidential programs designed to help survivors of violence overcome the lack of
intervention and support, the feelings of powerlessness, isolation, physical danger and fear, and the financial,
emotional and cultural barriers that victims of violence often face when seeking help.
Services provided include: 24 hour help line, survivors advocates, information and referrals, transitional housing,
temporary emergency housing (shelter), assault response, and children’s advocates.
Haven (Oakland County)
https://www.haven-oakland.org/
24-HR Crisis & Support: 248-334-1274 Toll-Free Crisis Line: 877-922-1274
TTY Line: 248-334-1290
The mission of Haven is to eliminate sexual assault and domestic violence and to empower survivors through
advocacy and social change in and around Oakland County. HAVEN is a nationally recognized nonprofit leader
that provides programs to promote violence-free homes and communities and helps victims of domestic violence
and sexual assault.
Services provided include: Assault response team, advocates, shelter, counseling, support groups, and more.
Livonia Police Department
15050 Farmington Road, Livonia, MI 48154 Phone: 911 (in Livonia) or (734) 466-2470
http://livoniapd.com/
Wayne County Sexual Assault Forensic Examiner’s (WC SAFE) Program (All of Michigan)
http://wcsafe.org/ Phone: 313-964-9701
WC SAFE is a non-profit, 501(c)3, comprehensive organization that provides compassionate and trauma-
informed care to survivors of sexual assault throughout Wayne County. WC SAFE provides a safe, quiet,
confidential environment with specially trained Forensic Examiner’s in order to provide medical examinations and
forensic evidence collection for rape victims.
Staffed 24 hours a day, 7 days a week, WC SAFE offers services free of charge. Services are available to ALL
ages – men, women and children. Medical-forensic exams are provided up to 120 hours post assault. Counseling
and advocacy services are available to anyone who identifies as a survivor of sexual assault, sexual abuse or
35
incest ~ no matter when it occurred. Our services are available to anyone, despite where they live or where
they were assaulted.
Ulliance Student Assistance Program
The Ulliance Student Assistance Program is a university-sponsored benefit providing confidential assistance. The
program can help resolve student concerns that are affecting personal or college life. Ulliance offers assessment,
personal coaching, and short-term counseling as well as crisis intervention and referrals. This confidential resource
provides 24 hour/365 days per year service. The phone number is (855) 774-4700
For questions and more information: Anne Lies, Director of Counseling and Disability Resources, at (734) 432-
5641 or ali[email protected]!
Madonna University
2016-17
Student-Athlete Guide &
Code of Conduct
Appendix F of Madonna University Student Handbook
Mission of Madonna University
The mission of Madonna University, a Catholic and Franciscan institution, is to instill in its students
Christian humanistic values, intellectual inquiry, a respect for diversity, and a commitment to
serving others through a liberal arts education integrated with career preparation, based on the truths
and principles recognized within a Catholic tradition.
Expectations
Participation in athletics at Madonna University is a privilege. As such, a certain set of expectations,
often above and beyond those of the general student population, come with this privilege. Below is
a snapshot of some of those expectations.
Classroom Expectations
1. Student-athletes are expected to attend class.
2. Student-athletes are expected to be respectful of all faculty and other students. This includes
how you dress, sit and act (verbally and nonverbally) in the classroom.
3. Student-athletes are expected to communicate all athletic related schedule needs well in advance
to the instructor for each class impacted.
Athletic Expectations
1. Student-athletes are expected to be respectful to all coaches, teammates and opponents in every
contact with them.
2. Student-athletes are expected to adhere to conditioning, training and team rules as defined by
their respective coach.
3. Student-athletes are expected to represent Madonna University in a positive manner at ALL
times.
Community Expectations
Student-athletes are to remember at all times that they are representing Madonna University and
as such must not do anything that would bring embarrassment to the university.
Student-Athlete
A. Defined
A student-athlete shall be defined as any individual who is a Madonna University student and is also
participating as a member of any one of the intercollegiate or club athletic teams sponsored by the
University. Those individuals will be required to adhere to all rules and expectations of a student-
athlete as defined herein.
B. Responsibilities
1. Team
Each student-athlete will be responsible to abide by all rules unique to a particular team. Each
coach will have specific rules governing their team and those must be followed implicitly as long
as they are not in conflict with any rules stated herein. Any student-athlete not abiding by these
rules will be considered in violation of the Student-Athlete Code of Conduct and will be
disciplined by his/her coach.
2. Department
In addition to being responsible for following all team rules, each student-athlete must also abide
by all departmental rules. These include the Student-Athlete Code of Conduct, as well as any
other rules or requirements stipulated by the athletic administration. All of these rules are in
effect any time a student-athlete is representing the university (i.e., games, practices, road trips,
travel, classes, etc.) Failure to comply with these responsibilities will result in one or more of the
following:
a. Suspension from the team;
b. Partial or full revocation of any athletic related financial aid when applicable;
c. Developmental exercises designed to help the individual learn from the experience;
d. Dismissal from the team; or
e. A punishment the athletic administration deems suitable for the violation.
3. School
Student-athletes are expected to live up to the responsibility of being a Madonna University
student. This includes abiding by the Student Code of Conduct and all other University policies.
This is especially important for student-athletes as they are members of the community
constantly in contact with other schools and communities. This added responsibility is part of
the Madonna University Athletic philosophy as the athlete’s conduct will, in many cases, be
deemed as representative of the entire institution. Failure to abide by these rules will result in
punishment deemed suitable by not only the athletic administration, but the university
administration.
C. Fundraising
Fundraising is an essential ingredient in sustaining athletics at Madonna University. The ability to
travel, improve facilities and equipment, and many other necessities, are all contingent on funds
raised by student-athlete projects. All student-athletes are expected to participate in whatever
fundraising options are being used by his/her coach. Failure to comply with this rule will result in
either suspension from the team until the fundraising duties have been satisfactorily completed or
other suitable punishment up to dismissal from the team.
D. Student Grievance Procedure
Student-athletes who have a grievance resulting from interpretation of the Student-Athlete
Handbook should follow the student grievance procedure set forth in the Madonna University
Handbook.
I. Policies
A. Drug related infractions
Policies regarding the possession, distribution, or usage of a narcotic or any illegal drug or controlled
substance are outlined in the Madonna University Student Handbook.
In addition to any penalties levied by the Administration of the University, athletic department
sanctions may also be applicable for students in violation of this policy.
Penalties could include counseling, suspension from athletic participation, and revocation of athletic
related financial aid or termination from athletics. These are examples of potential punishments but
not an exhaustive list.
A second violation will result in dismissal from the team, and complete revocation of any athletic
grant a student may be receiving.
B. Alcohol
1. University Policies
Policies regarding alcohol use, abuse, possession, public drunkenness, and related incidents are
defined in the Madonna University Student Handbook. Madonna University Athletics reports all
student-athlete alcohol violations to the vice president of student affairs for administration of
those policies and then enacts athletic sanctions as outlined below.
2. Athletic Department Policy
Due to medical documentation that alcohol impairs a person’s ability to perform at peak capacity
and in keeping with the spirit of the Bylaws of the Official NAIA Handbook, Madonna
University Athletics expects its student-athletes to abstain from alcohol during their respective
sport seasons.
In the event of an alcohol related infraction, university and athletic department sanctions will be
enforced as stated in the Student Handbook and as defined below for student-athletes.
Examples of infractions could include, but are not limited to:
• Possession or consumption on campus or while representing Madonna University
• Collection of alcohol containers (full or empty)
• Distributing alcohol to a minor
• Illegal sale of alcohol to anyone, regardless of age
• Underage drinking
• Possession of excessive amounts of alcohol (i.e., kegs, party balls)
• Drinking on a road trip
• Illness resulting from alcohol consumption
• Drinking in the Residence Hall
• Causing a disturbance (on or off campus)
• Drunk in Public, disorderly conduct
• Hospitalization or police involvement
A level 1 (see student handbook for specific violations and related consequences), first offense
for an alcohol violation will be treated as defined by the Madonna University Student Handbook
with no further athletic sanctions. This will be noted as a first offense.
Multiple alcohol policy violations or any violation that is rated as a level 2 violation (as defined
by university alcohol policy) or higher will carry an automatic athletic suspension. Suspension
or revocation of the violator’s athletic grant could also be considered.
Offense / Level
Athletic Punishment
Level 1 second offense
Level 2 first offense
Suspension for 10% of athletic season (or next
season if offseason or not enough competition
left to fulfill 10%)
Level 1 third offense
Level 2 second offense
Level 3 first offense
Suspension for 25% of athletic season (or next
season if offseason or not enough competition
left to fulfill 25%)
Level 1 fourth offense
Level 2 third offense
Level 3 second offense
Termination from the athletic department and
immediate revocation of remaining athletic
grant monies.
C. Tobacco
1. Smokeless
All smokeless (chewing, dip, etc.) tobacco is strictly prohibited for use by any Madonna student-
athlete during any Madonna University event (i.e., practices, games, bus/plane trips, preseason
practice, class, etc.), while on Madonna University property, while representing Madonna
University in any manner or at any Madonna University facility.
Any student-athlete in violation of this policy will be automatically suspended for the next three
games his/her team plays. A second violation will result in dismissal from the team and
complete revocation of any athletic grant.
D. Gambling
In accordance with the Madonna University Student Handbook illegal gambling is not permitted on
campus or at any university function.
Any student-athlete in violation of this policy will receive punitive action as deemed appropriate by
the athletic administration. Penalties will be determined on a case-by-case basis and may include
counseling, suspension, and termination from the program and/or revocation of athletic grant dollars.
E. Classes
1. Attending
All student-athletes are expected to attend all classes. Please refer to the Madonna University
undergraduate Bulletin for the college policy on class attendance. While you are a student-
athlete, it should be noted that “student” comes first. That is because you are a student first. It is
the main goal of the athletic department to graduate students therefore, class attendance is
imperative.
2. Scheduling
Student-athletes should make every effort to schedule classes so that they do not interfere with
practice or game schedules as determined by the head coach. Likewise, coaches will be as
flexible as possible to help accommodate academic needs.
Additionally, when scheduling classes, students should meet with an academic advisor. This will
aid not only in scheduling for athletic reasons, but maintaining proper progress towards
graduation.
If a scheduled game conflicts with a class time, the student-athlete is responsible for using the
Student-Athlete Agreement. This form, signed by the instructor, student-athlete and head coach,
informs the instructor of a game-class conflict. If the instructor agrees to sign the form, the
student-athlete will not be graded down for missing class but will be responsible for all work
covered during the missed class.
F. Practices
Student-athletes should never miss a class to attend practice. Occasionally classes must be
scheduled during a team’s practice time. In this case, class is always the priority.
G. Referees/Umpires/Officials
All game officials are to be treated with the respect their position is due. Athletes are not to be
abusive or argumentative with any game official.
H. Ejections
Any coach or student-athlete ejected on one or more occasions while representing an NAIA member
institution in competition shall be subject automatically to the following penalties:
a. Suspension for the next contest after the coach or student-athlete is ejected for the first time (in
one sport) in a single season.
b. Suspension for the next two contests if a coach or student-athlete accumulates two ejections (in
one sport) in a single season. This includes post-season play and may carry over to the following
year depending on when the ejection occurs.
c. Ineligibility for the remainder of all regular-season and post-season participation if a coach or
student-athlete accumulates three ejections (in one sport) in a single season. Should the third ejection
occur in either of the last two contests of the year, the coach or returning student-athlete will be
suspended for the first two contests of the following year.
A transfer student who was suspended or declared otherwise ineligible due to misconduct while
representing an institution in competition, must serve the period of suspension at the institution to
which the student transfers before intercollegiate participation shall be permitted.
I. Hazing
Hazing of any type is strictly prohibited. Violations of this policy may result in suspension, partial
or full revocation of athletic grant dollars or other appropriate punishment up to and including
dismissal from the program.
It is understood that teams will engage in activities designed to build unity and spirit. To make sure
this is not in any way hazing, the following guidelines have been established:
a. The head coach must approve of the activity in advance.
b. No physical, mental, emotional or spiritual harm should be caused.
c. If a student-athlete involved wishes to stop, he or she is immediately allowed to cease
participation in the activity.
II. Personal Conduct
A. Scholastic Integrity
The Madonna University Student Handbook, Bulletin and academic department policies define the
expectations of students regarding scholastic integrity. In addition to any penalties issued by the
academic community any student-athlete breaking this rule of integrity as defined by the university
will also be disciplined by the athletic administration. Each situation will be dealt with on a case-by-
case basis and appropriate punitive action will be implemented. Confirmed instances of cheating
will result in automatic suspension. If the student-athlete involved is receiving an athletic grant, the
grant may be suspended at minimum for the length of the athletic suspension.
B. Plagiarism
Plagiarism can take two basic forms, but in general it revolves around presenting as one’s own work,
the work of someone else.
The first general example is improperly citing sources, or taking ideas from sources without properly
crediting that source.
The second form of plagiarism is taking someone else’s work and turning it in as your own.
Student-athletes guilty of this form of plagiarism will face athletic sanctions on a case-by-case basis.
Sanctions could include suspension from athletic participation, revocation of athletic related
financial aid or termination from the program as well as other forms of punishments deemed
appropriate.
A second offense will result in immediate dismissal from Madonna University Athletics and
revocation of all athletic grants.
Also, knowingly providing work that another student turns in as their own will fall under the
category of plagiarism and the same penalties will result.
C. Theft
Theft of any object belonging to the University or another person will result in an automatic
suspension from the team for a time to be determined by the head coach and athletic administration.
If serious enough, the penalty could include dismissal from the team and revocation of any athletic
grant the student may be receiving.
D. Social Networking/Online Media
The athletic department is aware of the multitude of social networking and online website
opportunities. Further it is our practice to caution you about the permanent nature of such sites,
pictures, stories, information and media. Please be aware that once something is posted it is
potentially there forever. Many cases of stalking and other potentially serious behaviors have
resulted from posting too much information online. The athletic department strongly encourages
you to use prudent judgment when posting online.
The athletic department does not wish to inhibit your freedom of speech however, being an athlete at
Madonna University is a privilege. One of the responsibilities that accompany that privilege is to
represent the university in a positive matter. Therefore the athletic department has developed a
separate social media policy that you will acknowledge receipt of prior to each year.
Further, anything posted online can be used as evidence in disciplinary situations. Such things have
been sent to athletic departments unsolicited. Posting inappropriate statements, pictures, thoughts,
etc. online could result in suspension, revocation of athletic related financial aid or termination from
the athletic department.
III. Athletic Related Financial Aid
A. Defined
Athletic related financial aid is a financial award given to a student-athlete for participation in
athletics. Current forms of this are athletic grants, residence hall (dorm) room waivers, St. Sebastian
Awards and Crusader Athletic Awards.
B. Awarded
A certain amount of money is allotted per team to be used for athletic grants. The recommended
dispersing of those funds is the sole responsibility of the head coach for each sport. Each coach has
the right to determine who gets a grant and the amount and type of award given to any individual
student-athlete. The head coach then submits his/her recommendations to the Athletic Director who
has final decision making power on all awards. Each student-athlete will get and sign an Athletic
Award Letter to acknowledge and accept the award for that academic year.
C. Rescinded
The Athletic Administration reserves the right to rescind (partial or in full) a student-athlete’s
athletic grant for any breech of the grant contract, the student and/or student-athlete code of conduct,
team rules or if the student is no longer a team member. A coach may recommend the revocation of
the athletic grant to the athletic administration which will have ultimate decision-making power.
If a student-athlete becomes physically unable to perform in his/her sport the athletic department
reserves the right to rescind any athletic grant that a student-athlete may be receiving. The only
exception is in the case where the athlete is accidentally injured while practicing or playing a contest
for Madonna University.
If all or part of a student-athlete’s athletic grant has been revoked for any disciplinary reason during
a school year, no additional athletic grant money can be awarded to that student during that
academic year.
The general formula used to compute revocation of athletic grant dollars is based on the 30 week
university calendar (15 weeks per semester). If a student-athlete quits a team, is dismissed from a
team or is in some other way separated from the team their athletic award would be reduced based
on this 30 week calendar. So, if a student-athlete leaves the team 10 weeks into the academic year
they would keep 1/3 of their grant (10 weeks of 30) and the remaining 20 weeks would be revoked.
Resident Hall (dorm) Room waivers, St. Sebastian Awards and Crusader Athletic Awards will be
revoked on a semester basis. Students will be allowed to keep these waivers for the remainder of the
semester they cease team membership but they rest of the award will be revoked for the next
semester.
D. Term
Each athletic grant is for one year only. There is no guarantee that a grant will be awarded from
year-to-year to the same students or for the same amount. This is determined each year by the head
coach for each sport. The intent of each grant is that it would remain intact for the duration of the
student-athlete’s career. However, if the student-athlete does not live up to the expectations defined
by the team, department or university adjustments can be made. Additionally, failure to maintain
satisfactory academic progress can result in revocation of an athletic grant.
E. Responsibility
An athletic grant is not a right, it is a privilege. Each student-athlete receiving a grant must
understand that specific expectations are included with a grant. These are clearly defined on the
grant contract itself.
F. Academic Revocation
Any student-athlete who does not maintain a 2.00 semester grade point average each term will
automatically have their next semester’s athletic related financial aid revoked. This applies to
all student-athletes and both fall and winter semesters and can extend from one academic year to the
next (i.e., winter term to fall term). A student-athlete who fails to maintain a 2.00 semester grade
point average may appeal to an academic grievance committee for reinstatement of their grant.
However, decisions of that committee are final.
IV. Eligibility
A. Defined
All student-athletes must meet minimum academic, athletic and conduct standards in order to be
eligible to participate on any intercollegiate team at Madonna University. Each form of eligibility is
described below.
B. Responsibility
Each student-athlete is ultimately responsible for knowing and adhering to NAIA and
Madonna University eligibility rules/policies. The Athletic Department and Faculty Athletic
Representative will assist all student-athletes in becoming eligible for athletic participation.
However, the student-athlete will take the initiative to be sure of their personal eligibility.
C. Academic
Students must meet minimum entrance requirements in their first year of competition at the
University. These minimums are defined by the NAIA and strictly adhered to by Madonna
University.
Additionally, the following general rules should be used as a guideline for basic eligibility.
Remember this is by no means an all-inclusive list. You must:
1) Be enrolled in at least 12 credit hours throughout the entire season of competition.
2) Maintain a 2.0 term and cumulative grade point average.
3) Earn 24 credit hours the two (2) terms previous to participation.
4) Be within your first 10 semesters of attendance as a regularly enrolled student. A term of
attendance is any semester in which you enrolled for twelve (12) or more credit hours and
attended any class.
5) Have accumulated at least 24 credits to participate in a second season.
6) Have accumulated 48 credits to participate in a third season.
7) Have accumulated 72 credits to participate in fourth season of competition.
Remember, if in doubt, check with the Faculty Athletic Representative.
While a student may qualify under NAIA standards, if the Faculty Athletic Representative
(FAR), athletic administration, or head coach feels that it would be in the best interest of the
student not to participate, Madonna University reserves the right to deny participation to that
student. This can be appealed by following the Student Grievance Procedure as set forth in the
Student Handbook. However, this is an institution where education is the priority.
The information stated above will be determined based on the eligibility standards and guidelines
set forth by the NAIA.
D. Athletic
The NAIA allows a specific number of seasons of participation in intercollegiate athletics. This
includes a definition of what a season is as well as what transfer students have played. Madonna
University defers to the NAIA regulations for all determinations of athletic eligibility. The head
coach or FAR should be contacted for further explanations of these rules.
E. Transfer Students
Transfer student eligibility entails many more complicated rules regarding credits transferred and
accepted. It is imperative that all transfer students contact the Faculty Athletic Representative each
term to determine if they are eligible and if they are on track to remain eligible in coming semesters
or years.
F. Disciplinary
The head coach, athletic administration or University administration can, at any time, revoke the
eligibility of any student-athlete for disciplinary reasons. This includes suspension for a specific
period of time or complete termination from a team. Students under disciplinary action/investigation
by the University Administration or Public Safety Unit will face additional punitive action from the
athletic administration. While the University may reprimand or punish a behavior in one way the
athletic administration may choose a different approach.
G. Athletics Is A Privilege
Madonna University views participation in its athletics programs as a privilege, not a right. Because
athletics is an extra-curricular activity which casts its players as representatives of the University, the
athletic administration expects its student-athletes to be above reproach. If it is the judgment of the
athletic administration that the actions of a student-athlete will damage, in any way, the image of
Madonna Athletics, that student will be subject to the consequences defined in this document. This
stance is regardless of what the University considers to be acceptable behavior for maintaining
admission to the academic part of the institution.
V. Athletic Facilities
A. Calendar
The athletic facilities calendar is maintained electronically by the athletic administration. Each head
coach has access to the calendar and will inform you of your assigned practice times.
B. Supervision
Any organized team practice or game must be supervised by a member of that team’s coaching staff
or athletic administration.
Student-athletes wishing to use the gymnasium for individual practice must get permission and
supervision by a member of the athletic department staff.
Use of the outdoor athletic facilities (i.e., soccer/lacrosse field, baseball field, softball field, batting
cages, etc.) is strictly prohibited unless a member of the university coaching staff is on site. Student-
athletes and their families, friends, teammates are not allowed to use these facilities unsupervised.
C. Behavior
When using the gym for either team or individual practice, student-athletes must maintain
appropriate behavior as defined within this handbook. Also, common sense should be used at all
times in terms of throwing or kicking objects that could damage the scoreboards, backboards, lights,
etc.
We have only one gym and it is the responsibility of all student-athletes to respect the gym. The
following minimum guidelines should be met by each team:
1. The gym should be swept after each practice.
2. Wet shoes (snow, rain, etc.) should NEVER be worn into the gym.
3. Only gym shoes should be worn when walking on the main gym floor.
4. Respect the privacy of the team using the gym. When it’s not your time stay out!
Likewise, the rules posted at each of the outdoor facilities should be followed at all times.
D. Games
On game days the gym will be freed 1 hour and thirty minutes prior to a contest for game
preparation and warm-ups. If a team is practicing, please do not enter the gym until one hour and
thirty minutes before game time.
VI. Travel Policies
A. General
At all times, student-athletes must remember that they are representatives of Madonna University.
This is especially important when traveling as a Madonna team. All student-athletes are expected to
act in an appropriate manner and to live up to all of the rules and regulations of Madonna University,
this handbook, and those set forth by each coaching staff during all trips. Student-athletes in
violation of school, department or team rules will be disciplined and, if the offense warrants, will be
sent home at their own expense/mode of transportation. All rules must be observed for the entire
duration of any trip.
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INTERV IE WING%PROCESS%......................................................................................................................................................%2%
HIRING%PROCESS%...................................................................................................................................................................%2%
STUDENT%EMPLOYMENT %AUTHORIZATION%REQUIREMENT%.................................................................................................%2%
INTERNATIONA L %S T U D E N T S %HIRING%PROCESS%......................................................................................................................%2%
STUDENT%EVALUATIONS%.......................................................................................................................................................%6%
STUDENT%RAISES%...................................................................................................................................................................%4%
WORK%SCHEDULES%................................................................................................................................................................%3 %
BREAKS,%VACATIONS,%SICK%TIME%OR%HOLIDAYS%....................................................................................................................%5%
TIME%CARDS%AND%PAY%CYCLE%................................................................................................................................................%4%
PAY%OPTIONS%................................................................ ........................................................................................................%5%
WORK/STUDY%AWARD%..........................................................................................................................................................%4%
TAX%AND%EMPLOYMENT%ELIGIBILITY%VERIFICATION%FORMS%................................................................................................%3%
FICA%(SOCIAL%SECURITY%TAX)%................................................................................................................................................%3 %
ATTENDANCE*%......................................................................................................................................................................%6%
INCLEMENT%WEATHE R %A N D %EMERGENCY%CLOSURE*%..........................................................................................................%7%
DRIVING%ON%UNIVERSITY%BUSINESS%.....................................................................................................................................%7%
CONFIDENTIALITY%AGREEMENT%............................................................................................................................................%7%
PERSONAL%APPEARANCE*%....................................................................................................................................................%8%
EQUAL%EMPLOYMENT%OPPORTUNITY*%................................................................................................................................%8%
THE%AMERICANS%WITH%DISABILITIES%ACT%AND%NOTICE%UNDER%THE%PERSONS%WITH%DISABILITIES%CIVIL%RIGHTS%ACT*%.......%8%
EMPLOYMENT%OF%RELATIVES*%.............................................................................................................................................%9%
UNACCEPTABLE%BEHAVIOR*%.................................................................................................................................................%9%
DRUG-FREE%WORKPLACE*%..................................................................................................................................................%10%
%
DISCIPLINARY%ACTION%.........................................................................................................................................................%11%
TERMINATION%OF%EMPLOYMENT%.......................................................................................................................................%11%
AT-WILL%EMPLOYMENT*%....................................................................................................................................................%12%
RESIGNING%OR%TRANSFERRING%JOBS%..................................................................................................................................%12%
WORKER’S%COMPENSATION*%.............................................................................................................................................%12%
PUBLIC%SAFETY%................................................................................................ ....................................................................%13%
CONTACTS%...........................................................................................................................................................................%13%
*Excerpt%from%Madonna%University%Staff%Handbook%
1%|%P%a%g%e%%
%
INTRODUCT IO N"
Students%are%a%vital%part%of%the%Madonna%University%work%force.%Students%work%in%a%variety%of%positions%and%
offices:%administration,%food%service,%information%technology,%labs,%library,%maintenance,%athletics,%student%
activities%and%services.%Positions%range%from%trainee%level%to%highly%technical%levels.%We%strive%to%give%high%
quality%service%in%a%friendly%and%professional%manner.%This%requires%that%each%of%us%cooperate%with%fellow%
employees%and%perform%our%duties%cheerfully,%faithfully%and%diligently.%We%want%to%make%your%job%as%pleasant%
and%efficient%as%possible,%so%your%ideas%and%suggestions%are%always%welcome.%
%
BEST"TIME"TO"SEEK"EMPLOYMENT"
While%jobs%become%available%throughout%the%year,%the%best%time%to%secure%a%job%is%just%before%the%start%of%the%
fall%term.%%Most%supervisors%hire%at%that%time%for%the%entire%school%year.%
%
ADVERTISING"AVAILABLE"POSITIONS"
Available%positions%are%advertised%on%the%MU%Job%Link.%Students%seeking%on-campus%employmen t%should%login%and%
register%at%https://madonna-csm.symplicity.com/students.%
%
%
ELIGIBILITY"REQUIREMENTS"
To%be%eligible%for%on-campus%student%employment%%all#of%the%following%conditions%must%be%met:%
1. Admitted%student.%
2. Currently%enrolled%in%a%minimum%of%6%credits%in%an%undergraduate%program%or%4%credits%in%a%
graduate%program.%
a. Students%not%registered%for%spring/summer%classes%may%work%during%the%spring/%
summer%term%if%they%are%registered%for%fall%classes.%
b. Student%employment%is%automatically%terminated%upon%graduation.%Exception%to%this%
requirement%may%be%made%for%graduating%students%that%have%less%than%6%hours%required%
for%graduation,%in%their%last%term.%
3. Pursuing%a%degree%or%certificate.%
4. Possess%a%valid%social%security%number.%
5. Student%employees%must%maintain%a%minimum%term%and%cumulative%GPA%of%2.0%and%achieve%
satisfactory%academic%progress.%Students%not%maintaining%the%GPA%or%satisfactory%academic%
progress%risk%termination%from%their%student%employment%position.%
6. Some%positions%may%require%a%background%check%or%Motor%Vehicle%Report%before%approval%is%
given%to%work.%
%
Student%employees%are%considered%temporary,%hourly%workers.%Their%employment%is%contingent%upon%
satisfactory%performance%in%the%pursuit%of%their%academic%degree%and%availability%of%funding%for%the%position.%
Student%employment%terminates%upon%withdrawal%or%graduation%from%Madonna%University.%
%
APPLICATION"PROCESS"
1. Register%on%the%MU%Job%Link,%https://madonna-csm.symplicity.com/students.%
2%|%P%a%g%e%%
%
2. Review%available%student%employment%openings,%posted%on%the%site.%
3. Follow%application%instructions%in%the%job%posting.%
a. Complete,%save%and%download%the%application%to%the%MU%Job%Link%system.%
b. Once%the%application%is%approved,%it%may%be%sent%to%the%hiring%department%by%clicking%the%
“apply”%button%in%the%MU%Job%Link%system.%
%
INTERVIEWING "P R OCESS"
1. Department%supervisors%receive%and%review%applications.%
2. Supervisors%schedule%interviews.%
3. Supervisor%interviews%students%for%position.%
4. Supervisor%chooses%the%candidate%for%hire%and%notifies%students%not%chosen%that%the%position%has%
closed.%
%
HIRING"PROCESS"
1. Student%obtains%a%“Student%Employment%Packet”%from%the%Career%Services%Office.%
2. Student%completes%the%“Student%Authorization%Form”%and%obtains%the%work%supervisor’s%signature.%
3. Student%completes%federal%and%state%tax%forms.%Students%needing%assistance%completing%their%federal%
tax%forms%should%view%the%federal%website%at%www.IRS.gov%or%call%1-800-829-1040.%Madonna%
University%staff%are%not%qualified%or%permitted%to%give%advice%on%tax%issues.%
4. Student%completes%the%“Employment%Eligibility%Verification”%(I-9),%and%“Personal%Information%Form”.%
5. Student%returns%all%forms%to%the%Career%Services%Office%with%proof%of%work%eligibility,%as%stated%on%the%
back%of%the%I-9.%
%
Delays%in%submitting%I-9%forms,%tax%forms%or%other%pre-employment%paperwork%could%result%in%a%“hold”%on%
a%student’s%payroll%authorization%delaying%payment%for%time%worked.%
%
STUDENT"EMPLOYMENT"AUT HOR IZATION "REQUIREM EN T"
A%new%“Student%Employment%Authorization%Form”%is%required%each%term%that%a%student%works."A%student%
employed%by%more%than%one %dep artment,%must%com p lete%a %“Stu den t%Em p loyment%Authorizatio n%Fo rm ”%fo r%
each%position.%This%form%authorizes%payroll%to%pay%the%student,%for%the%dates%recorded.%
Delays%in%submitting%a%
new%“Student%Employment%authorization”%each%term%could%result%in%a%“hold”%on%a%student’s%payroll%
authorization%delaying%payment%for%time%worked.%
%
INTERNATION AL "ST UDENTS"HIRING"PROCESS"
International%students%may%work%at%any%qualifying%on-campus%job%that%does%not%displace%a%U.S.%citizen.%If%
enrolled%in%classes,%international%students%may%begin%working%as%much%as%30%days%before%the%start%of%a%
program%of%study.%If%an%international%student%finishes%a%program%(such%as%a%bache lor’s%degree)%and%starts%
another%program%of%study%at%the%same%campus,%the%student%may%continue%on-campus%employment%as%long%as%
the%student%plans%to%enroll%in%the%new%program%of%study%for%the%next%term.%
International%students%must%maintain%F-1%Status,%in%order%to%work%on%campus.%%To%maintain%F-1%status,%
3%|%P%a%g%e%%
%
international%undergraduate%students%must%be%registered%for%at%least%12%credits%and%graduate%students%must%
be%registered%for%9%credits.%Questions%concerning%F-1%status%should%be%directed%to%the%International%Students%
Office.%
%
International%students%attending%classes%with%an%“F-1”%visa%are%limited%to%20%hours%of%work%per%week.%
However,%during%break%periods,%they%may%work%up%to%24%hours%per%week,%if%their%supervisor%has%submitted%a%
“Request%to%Exceed%Student%Employment%Limit”%and%been%approved%for%the%additional%hours.%
%
Once%an%international%student%is%hired%by%a%department,%they%should%report%their%work%to%the%Career%Serv ices%
staff.%Career%Services%will%give%the%student%a%letter%for%Social%Security%purposes%certifying %that%the%job%qualifies%
as%on-campus%employment%and%that%the%student%is%maintaining%F-1%status.%When%the%student’s%Social%Security%
card%is%received%they%should%return%to%Career%Services%with%their%completed%student%employment%paperwork,%
their%social%security%card,%their%I-20%and%passport.%Career%Services%will%forwar d%their%paperwork%to%payr oll%and%
the%student%will%begin%receiving%a%pay%check%and%will%be%compensated%for%all%time%worked.%
%
TAX"AND"EMPLOYMENT"ELIGIBILITY"VERIFICATION"FORMS"
All%students%must%complete%state%and%federal%tax%withholding%forms.%Taxes%are%withheld%from%each%check,%
and%a%withholding%statement%is%sent%to%each%student%at%the%end%of%the%year.%
%
Tax%forms%and%the%“Employment%Eligibility%Verification,%I-9”%are%not%required%again,% after%the%initial%hire,%
unless%there%is%a%lapse%of%employment%greater%than%one%year%and/or%there%are%changes%in%the%student’s%
identifying%information,%tax%deductions,%or%employment%eligibility.%Students%claiming%exempt%tax%status%
must%complete%new%tax%forms%each%academic%year.%
%
The%federal%and%state%tax%forms%explain%the%criteria%for%filing%as%"exempt."%If%a%student%meets%the%
criteria,%he/she%must%file%for%exempt%status%each%year%he/she%is%a%student%employee.%All%exempt%tax%
forms%are%forwarded%to%the%federal%and%state%government.%
%
If%a%student%does%not%meet%the%"exempt"%status%requirements,%he/she%must%indicate%the%number%of%
exemptions%to%be%claimed.%Filing%for%"0"%exemptions%means%that%the%maximum%allowable%tax%will%be%
withheld.%
%
FICA"
FICA%(Social%Security%tax)%is%not%deducted%when%students%are%enrolled%at%least%6%credits%per%term.%
However,%FICA%is%deducted%anytime%a%student%works%and%is%registered%for%less%than%6%credits.%
%
WORK"SCHEDULES"
Students%are%limited%to%20%hours%of%on-campus%employment%per%week.%Student%employment%earnings%
should%be%considered%supplemental%income,%allowing%a%student%to%earn%some%income%while%attending%
classes.%Supervisors%wishing%to%increase%a%student’s%work%hours%to%24%must%complete%a%“Request%to%
Exceed%Student%Employment%Limit”%available%on%the%Portal,%under%the%Employee,%Department%Resources%
4%|%P%a%g%e%%
%
tab.%The%supervisor%must%include%the%reasons%for%the%increase%in%the%request.%If%approved,%the%Career%
Services%staff%will%notify%the%supervisor%and%student.%Departmental%student%employment%allocations%
assigned%by%the%Business%Office,%determine%the%number%of%hours%per%week%available%for%student%
employees.%
%
There%is%no%limit%on%the%number%of%semesters%a%student%may%work,%as%long%as%they%are%enrolled%in%classes,%
at%least%half%time.%A%student%may%work%throughout%the%semester%or%as%long%as%there%are%budgeted%funds%
available.%Once%funding%has%been%exhausted,%a%student%must%be%terminated%immediately.%It%is%strongly%
suggested%that%students%and%supervisors%keep%an%up-to-date%record%of%the%student's%hours%and%earnings.%
%
PAY"RATES"AND"LEVELS"
Within%the%student%employment%pay%scale%there%are%three%pay%levels:%Level%A,%Level%B%and%Level%C.%Pay%levels%for%
individu a l%p o sit io n s%a re %de te rmined%by %th e %St u d en t %Employm e n t%C o mmittee%co n s ist in g%o f%th e %D ire ct o r%o f%C ar ee r%
Services,%a%representative%from%Financial%Aid,%the%D irec to r%o f%H u man%Reso u r ce s%a n d %th e %H u m a n %R es o u rc es %B en e fits %
Specialist.%Pay%levels%are%determined%based%on%the%duties%included%on%the%“Student%Position%Description”%form.%
%
Level%A:%Entry%level%position,%routine%duties%which%may%involve%a%modest%degree%of%responsibility%and%judgment%
and%may%require%some%specific%knowledge%or%skills.%
%
Level%B:%Intermediate%level%position,%some%responsibility%and%skills,%may%perform%moderately%complex%duties%
involvin g %a%moderate %to %s u b sta n tia l%d e gre e %o f%res p o n sib ilit y% an d%judgment.%May%direct%or%coordinate%activities%of%
other%student%employees.%Usually%requires%previous%training%or%equivalent%experience.%
%
Level%C:%Advanced%level%position,%perform%varied%and%complex%duties%involving%a%high%degree%of%responsibility%and%
judgm e n t. %May%supe rv ise %o r%r eg u la rly %lea d %a ct ivit ies %o f%o th e r%s tu d e n t%e mployee s.%Usually%req u ir es %co n s id er ab le %
training%or%equiva lent%ex pe rienc e%in%a%spe cialized %or%tech n ical%field.%
%
For%current%student%employment%pay%scale,%sign%into%the%student%portal%click%on%the%C are e r%D e ve lo p ment%tab%a n d %
view%“Pay%Rates”%
https://myportal.madonna.edu/ICS/Campus_Life/Job_Search_Advice.jnz%.%
%
%
STUDENT"RAISES"
Raises%are%given%once%per%academic%year,%at%the%start%of%the%winter%term.%A%student's%eligibility%for%a%raise%is%
dependent%upon%satisfactory%evaluations,%completion%of%at%least%two%terms%and%300% hours%of%employment,%
at%the%same%pay%rate.%Student%employment%pay%raises%are%authorized%by%the%University%administration%and%
will%only%be%approved%when%approved%for%University%staff,%in%general.%
%
TIME"CARDS"AND"PAY"CYCLE"
Student%employees%are%responsible%for%filling%out%a%bi-weekly%time%report.%For%each%day%worked,%the%
student%must%record%time%in%and%out%for%morning,%afternoon%and/or%evening%hours,%and%total%the%hours%for%
the%day.%%At%the%end%of%each%payroll%period,%the%total%hours%worked%for%that%period%must%be%recorded.%
Students%must%fill%in%the%information%requested%on%the%time%report%(name,%department%account%number,%
5%|%P%a%g%e%%
%
dates%of%pay%period,%and%signature),%and%submit%the%time%report(s)%to%their%supervisor(s)%for%signature(s).%
%
If%a%student%works%in%more%than%one%department%they%must%turn%in%a%separate%time%report%for%each%
department.%Completed%time%reports%should%be%submitted%to%the%department%supervisor.%The%supervisor%is%
responsible%for%submitting%time%reports%to%payroll.%Time%cards%are%due%in%payroll,%on%Wednesday,%of%the%non-%
pay%week,%prior%to%payday.%
%
Students%are%paid%bi-weekly%on%Thursdays.%The%student's%pay%rate%will%be%listed%on%their%paycheck.%If%a%student%
has%more%than%one%position%and%more%than%one%pay%rate,%their%pay%will%be%figured%using%the%correct%pay%rate%
for%each%position.%%However,%only%one%pay%rate%will%be%listed%on%their%paycheck.%
%
Late%time%reports%will%not%be%processed%or%paid%on%the%scheduled%payday.%The%student%will%have%to%wait%
until%the%next%payday%(usually%two%weeks)%to%receive%a%check.%
%
Each%student%is%responsible%for%submitting%his/her%time%report(s)%to%his%or%her%supervisor.%At%the%end%of%
each%pay%period,%time%reports%without%proper%signatures%will%not%be%processed.%
%
PAY"OPTIONS"
1. Students%wishing%to%have%their%pay%directly%deposited%into%their%bank%account%must%complete%a%“Payroll%
Deposit%Authorization”%and%submit%the%form%and%a%voided%ch eck%or%saving%account%documentation%to%
the%Payroll%Department%in%room%2200.%
2. Students% wishing% to% have% their% pay% deposited% to% their% “Madonna% One”% card% should% login% to% their%
account%at%www.madonnaone.com,%click%on%the%“User%Profile”%tab%and%then%the%“Direct%Deposit”%tab.%
Print%out% the% pre-filled% form% and%submit% the%form% with%the% “Payroll%Deposit% Authorization”%to% the%
Payroll%Department%in%room%2200.%
3. Students% wishing% to% receive% a% paper% check% may% pick% up% their% pay% check% each% pay% day% in% Student%
Accounts,% room% 2005,% after% 10:30% a.m.% Valid% identification% is% required% to% pick% up% a% student%
employment% check.% Students% with% past% due% obligations% will% be% asked% to% apply% a% portion% of% each%
paycheck%to%their%accounts.%If%a%student%leaves%the%campus%at%the%end%of%a%term%and%is%entitled%to%a%
paycheck,%he/she%may%make%arrangements%with%the%Student%Accounts%Office%to%have%the%last%check%
mailed%to%their%home.%
%
BREAKS,"VACATIONS,"SICK"TIME"OR"HOLIDAYS"
Students%scheduled%to%work%six%(6)%hours%or%more,%on%a%given%work%day,%are%provided%a%one%half-hour%lunch%period%
without%pay%and%a%fifteen%minute%paid%break%for%every%four%(4)%hours%worked.%Breaks%may%not%be%used%to%make%up%
tardiness%or%skipp ed %to%beg in%w ork%late r%or%leav e%early.%B reak s%are%sch ed ule d%thro ug h%th e%im m ed iate%supervisor%
and%may%be%denied%should%business%conditions%warrant%it,%such%as%short-staffed%departments,%peak%wo rkloads,%
emergency%situations,%etc.%Supervisors%may%allow%the%combination%of%lunch%period%and%break(s)%for%a%longer%lunch%
period.%
%
Student%employees%are%not%provided%a%paid%vacation.%Vacation%time%may%be%taken%with%permission%of%the%
supervisor.%
6%|%P%a%g%e%%
%
Paid%sick%leave%is%not%provided%for%student%employees.%
%
Student%employees%are%not%required%to%work%on%holidays%observed%by%the%University%and%are%
not%paid%for%any%holidays.%%Certain%University%offices%may%be%scheduled%to%work%on%a%holiday.%%If%
a%student%is%requested%to%work,%he/she%may%decline%without%penalty%or%prejudice.%Any%holidays%
worked%will%be%paid%at%straight%time%only.%
%
W0RK/STUDY"AWARDS"
Acceptance%of%Federal%Work%Study%does%not%guarantee%the%student%job.%Students%receiving%a%work%study%
award,%as%part%of%their%financial%aid%package,%must%register%on%the%MU%Job%Link,%check%for%new%openings%often%
and%apply%directly%to%the%jobs%that%interest%them.%If%they%are%hired%for%an%on-campus%position,%they%must%follow%
all%student%employment%procedures,%as%described%above%in%sections%on%“Applying%for%Student%Employment%
“and%“Instructions%after%being%hired”.%Money%earned%from%a%work/study%position%is%counted%as%income%and%
does%affect%a%student’s%total%financial%aid%award.%
%
AUTHORIZED"EARNINGS"LIMIT"
All%student%employees%have%an%“authorized%earnings%limit”.%This%limit%applies%to%all%on-campus%employment.%
The%earnings%limit%is%determined%on%the%basis%of%the%student's%unmet%need%and/or%the%student%employment%
budget%of%the%department%in%which%they%are%employed.%The%student’s%authorized%earnings%limit%is%recorded%on%
the%Student%Employment%Authorization%Form.%Any%change%in%aid%or%need%affects%a%student's%authorized%
earnings%limit.%A%student%may%decline%part%of%his/her%financial%aid%award%to%increase%the%authorized%earnings%
limit.%If%a%student%would%like%to%decline%a%portion%of%their%aid%to%receive%an%increase%in%authorized%earnings%
limit,%they%should%contact%the%Financial%Aid%Director.%
Federal%Work-Study%recipients%may%not%be%automatically% transferred%to%institutional%employment%when%they%
have%exhausted%their%awards.%Check%with%the%Financial%Aid%Office%to%see%if%the%student%has%remaining%"unmet%
need."%It%may%be%possible%to%receive%an%increase%in%the%award.%
%
STUDENT"EVALUATIONS"
Students%will%be%evaluated%at%the%end%of%each%term.%The%work%supervisor%should%discuss%the%evaluation%
with%the%students.%
%
ATTENDANCE*"
You%are%expected%to%report%to%work%on%time%and%to%remain%on%the%job%throughout%your%regular%work%hours.%It%
is%important%that%when%you%are%unable%to%report%to%work%or%will%arrive%late,%that%you%contact%your%supervisor%
immediately.%If%you%are%not%able%to%speak%directly%to%your%supervisor,%then%you%must%leave%a%message.%
To%maintain%a%minimum%level%of%satisfactory%attendance,%you%must%have%no%more%than%five%(5)%incidents%of%
tardiness%or%unscheduled%absences%in%a%calendar%year.%
7%|%P%a%g%e%%
%
If%you%are%absent%for%five%(5)%consecutive%days,%you%must%submit%a%physician’s%statement%documenting%that%
you%are%able%to%return%to%work%before%you%will%be%allowed%to%return.%
If%you%are%absent%for%three%(3)%consecutive%work%days%without%notifying%your%supervisor,%we%will%consider%that%
you%have%voluntarily%resigned%your%position.%
Cases%of%chronic%absenteeism,%lateness,%or%leaving%early%are%not%acceptable%and%may%lead%to%disciplinary%
action,%including%dismissal.%
The%University%may%request%a%physician’s%written%statement%to%support%any%employee’s%tardiness%and/or%
absence%for%medical%reasons.%The%University%reserves%the%right%to%require%an%examination%and/or%drug%screen%
by%a%physician%of%the%University’s%choice%(at%the%University’s%expense)%before%an%employee%returns%to%work%
after%a%sick%leave%or%at%any%time%to%determine%fitness%for%duty.%
%
INCLEMENT"W EA T H E R "A N D "E M E R G E N C Y"C L O S U R E*"
When%adverse%weather%conditions%or%utility%emergencies%occur,%the%President%or%designated%administrator%will%
determine%when%and%if%to%make%an%emergency%closing%of%the%campus%facilities%and%suspend%operations.%Our%
practice%is%to%remain%open%unless%conditions%are%such%that%warrant%a%shut-down%of%operations.%
If%weath e r%c o n d itio n s %ar e%s ev e re %a n d %a%c lo sin g %o f%t h e%U n iv e rs ity %is%d e te rmined,%th e%clos in g%will%be%repo rte d %o ve r%
major%radio%and%television%stations.%In%addition,%it%will%appear%on%the%Madonna%University%website%
www.madonna.edu%and%in%text%or%email%message%to%those%who%registered%for%this%service%through %ED %Alert.%
Employees%are%required%to%provide%their%immediate%supervisor%and%Human%Resources%with%their%current%address,%
phone%number(s)%and%contact%information.%Employees%are%also%required%to%provide%the%Human%Resources%Office%
with%an%emergency%contact,%and%are%required%to%kee p%this%info rm atio n%cu rren t%as%w ell.%This%assists%th e%Un ivers ity%in%
commun icating%with%you%in%the%event%of%an%emergency.%
In%the%ev e n t%o f%a n %e mergency ,%w e %w ill%make%eve ry %e ffo rt %to %c o mmunic at e%with%our%e mployee s%th r o u g h %tra d itio nal%
means.%However,%should%communications%become%disrupted%through%a%natural%or%manmade%disaster%or%
occurrence;%employees%should%visit%the%University's%website%at%www.madonna.edu%for%further%direc tion %an d/ or%
instructions.%
%
%
DRIVING"ON"UNIVERSITY"BUSINESS"
Students%who%have%met%the%following%criteria%may%be%approved%to%drive%university%vehicles%and%rented%vehicles%
conducting%university%business:%
%
1. Must%be%21%years%of%age%or%older.%If%the%student%driver%is%driving%other%students%they%must%be%25%years%of%
age%or%older.%
2. Must%be%on%our%university%payroll%as%a%student%employee%and%in%their%job%description,%it%must%include:%
(driving%ma y%be %required)%
3. Must%have%a%valid%driver’s%licen se %
4. Must%have%a%clean%driving%record%(based%on%a%Motor%Vehicle%Report).%
%
%
CONFIDENTIALITY"AGREEMENT"
Many%students%are%privy%to%confidential%information%regarding%other%students%or%faculty.%Each%student%
employee%that%has%access%to%confidential%information%is%placed%in%a%position%of%trust%and%is%expected%to%
8%|%P%a%g%e%%
%
maintain%the%highest%level%of%confidentiality.%The%work%supervisor%may%request%that%the%student%sign%a%
“Confidentiality%Agreement”%if%they%are%working%in%such%a%position.%This%agreement%is%available%on%the%
Portal,%under%the%Employee,%Departmental%Resources%tab.%Violations%of%confidentiality%are%subject%to%
termination%of%employment,%prosecution%and/or%disciplinary%action.%
%
PERSONAL"APPEARANCE*"
A%professional,%personal%appearance%in%both%grooming%and%attire%are%expected%at%all%times.%Acceptable%
attire%may%vary%from%one%work%area%to%another%depending%on%your%job%duties%and%responsibilities.%If%you%
are%in%doubt%of%acceptable%attire%for%your%area,%speak%with%your%immediate%supervisor.%Should%you%report%
to%work%improperly%dressed;%you%will%be%instructed%to%return%home%to%change%clothes%and%will%not%be%
compensated%during%your%absence%from%work.%Some%examples%of%inappropriate%attire%are%the%following:%
shorts,%sweat%suits,%and%tank%tops.%
%
EQUAL"EMPLOYMENT"OPPORTUN ITY*"
Madonna%University%is%an%equal%opportunity%employer%that%supports%and%subscribes%to%a%policy%of%
nondiscrimination%in%the%hiring,%retention,%training,%transfer,%demotion,%layoff,%promotion,%compensation,%and%all%
other%terms%and%conditions%of%employment.%Madonna%University%will%not%discriminate%on%the%basis%of%race,%color,%
religion,%nationa l%origin,%an ces try,%sex,%age ,%heigh t,%weig ht,%m arita l%status,%disa bility%w hich %do es%n ot%affe ct%the %
individu a l's%a b ility %to %p e rfo rm%a%particu lar%jo b %with%or%with o u t %rea s o n ab le %ac co mmoda tio n ,%v et er an ’s %st a tu s ,%o r%a n y %
other%protected%class.%This%includes%the%right%of%everyone%to%work%in%an%atmosphere%free%of%sexual%harassment.%
%
Any%employee,%student%or%other%member%of%the%University%community,%injured%by%the%discriminatory%or%harassing%
behavior%of%an%employee%may%file%a%complaint%with%the%Office%of%the%Vice%President%of%Student%Affairs%and%Mission%
Effectiveness,%Room%1400,%734-432-5881.%Alternatively,%individuals%may%file%a%complaint%with%the%line%
administrator%in%the%department,%in%which%the%incident%occurred.%
%
%
THE"AMERICANS"WITH"DISABILITIES"ACT"AND"NOTICE"UNDER"THE"PERSONS"WITH"
DISABILITIES"CIVIL"RIGHTS"ACT*"
The%University%is%committed%to%full%compliance%with%the%requirements%of%the%Americans%with%Disabilities%Act%of%
1990%(ADA),%as%well%as%other%federal%and%state%laws%pertain ing%to%in divid ua ls%with %disab ilities.%The %AD A %is%a%federa l%
civil%rights%law%that%protects%qualified%individuals%with%disabilities%from%discrimination%in%all%University%employment%
practices.%
%
Qualified%persons%who%have%a%disability%are%entitled%to%receive%“reasonable%accommodation”%if%it%is%needed%to%
perform%their%job%duties.%If%you%are%a%disabled%employee%who%feels%accommodation%is%needed%to%perform%your%job,%
you%must%notify%the%Director%of%Human%Resources%in%writing%of%the%need%for%a%reasonable%acc om modation%with in%
182%days%after%the%date%you%knew%or%reasonably%should%have%known%that%an%accommodation%was%needed.%
Madonna%University%will%make%a%reasonable%accommodation%if%the%accommodation%does%not%impose%an%undue%
hardship%on%others%and%if%the%accommodation%would%enable%you%to%perform%the%essential%functions%of%the%job.%
9%|%P%a%g%e%%
%
EMPLOYMENT"OF"RELATIVES*"
Madonna%University%prohibits%the%placement%or%hiring%of%an%employee%into%a%position%or%department%where%the%
new%employee%is%directly%or%indirectly%supervised%by%a%close%relative%or%where%a%close%relative%may%act%to%influence%
the%related%em p loyee ’s%rate%o f%pay,%pro m o tion ,%or%othe r%con dition s%of%employmen t.%
A%close%relative%is%defined%as%anyone%for%whom%you%would%be%granted%time%off%in%accordance%with%the%University’s%
bereavement%policy%or%anyone%who%resides%in%your%household.%
%
Exceptions%to%this%policy%may%only%be%granted%by%the%President%of%the%University.%
%
%
UNACCEPTABLE"BEHAVIOR*"
1. Poor%performance%or%neglect%of%assigned%duties%and%responsibilities.%
%
2. Failure%to%give%proper%notice%of%absence%or%absence%without%app roval.%
%
3. Habitual%tardiness%or%unacceptable%absenteeism.%
%
4. Violations%of%the%Drug-Free%Workplace%provisions.%
%
5. Possession%of%open%containers%of%or%con sum ption%of%intoxicant s%while%on%duty%or%on%the%premises.%
%
6. Being%under%the%influence%of%intoxicants%and/or%having%one’s%work%performance%impaired%or%negatively%
affected%by%intoxica n ts.%
%
7. Insub o r d in at io n%or%other%inc id en t s%of%improper%behavior%towa rd%supervision%or%other%proper%authorities.%
%
8. Actual%or%attempted%falsification%of%records.%
%
9. Use%of%“on-duty”%time%to%conduct%personal%business%or%non-University%business.%
%
10. Possession%of%weapons%or%other%hazardous%items%on%the%premises.%
%
11. Failure%to%work%coop eratively%with%fellow%employees%and/or%supervisor.%
%
12. Willful%idleness,%negligence%or%disruption%of%other%employees.%
%
13. Failure%to%treat%others%with%due%respect%and%cou rtesy.%
%
14. Relating%to%the%public%in%a%manner%that%arouses%justifiab le %criticism%of%the%employee%and/or%the %University.%
%
15. Actual%or%attempted%physical%violence%or%coercion,%either%implied%or%explicit,%towards%anyone%over%job-%
related%issues.%
%
16. Unauthorized%solicitation.%
10%|%P%a%g%e%%
%
17. Use%of%abusive%and/or%obscene%langu ag e .%
%
18. Assault%or%battery%on%another%employee%or%member%of%the%general%public.%
%
19. Impro p e r%re le as e%o r %u se %o f%c o n fid e n tia l%info rm a tio n .%
%
20. Failure%to%make%a%timely%report%of%work-related%accidents%in%which%in ju ry %or%property%damage%occurred.%
%
21. Creating%or%contributing%to%unsafe%working%cond itions.%
%
22. Violation%of%the%Non-harassment%Policy.%
%
23. Sleeping%on%the%job.%
%
24. Actual%or%attempted%conversion%of%University%property%and %equipment;%i.e.,%theft.%
%
25. Actual%or%attempted%abuse%and/or%misuse%of%University%property.%
%
26. Dress%or%appearance%inappropriate %to%the%business%of%the%University.%
%
27. Stalking,%threatening,%intimidat in g,%harassing,%or%coercing%fellow%employees%or%stude nts%on%or%off%the%
premises%at%any%time,%for%any%purpose.%
%
28. Violation%of%the%Social%Security%Number%Privacy%Policy.%
%
29. Violation%of%any%of%the%University%Technology%Use%Rules.%
%
30. Violation%of%any%University%Policy.%
%
This%list%is%not%intended%to%be%all-inclusive.%If%yo u %h av e %q u es tio n s %ab o u t%u n a cc e p ta b le%b e h av io r%o r%b re a ch %o f%
rules,%please%direct%yo u r%que stion s%to%th e%Ca reer%S ervice s%O ffice.%
%
%
DRUG-FREE"WORKPLACE*"
It%is%the%U n iv er sity ’s%p o lic y %to %p ro v id e %in d ivid u a ls %w it h %a%working%e n v iro n ment%tha t%is%f re e%o f%t h e%p r o b le m s %
associated%with%the%use%of%illegal%drugs%and/or%alcohol%and/or%abuse%of%prescription%drugs.%The%use%of%illegal%
drugs%and/or%alcohol%and/or%abuse%of%prescription%drugs%are%inconsistent%with%the%behavior%expected%of%
individu a ls ,%an d %su b je ct s%th e %U n iv er sity %to %u n a cc ep t ab le %ris ks %o f%w o rk p la ce %ac cid e n ts %o r%o th e r%failu r es %th a t%
would%undermine%the%University's%ability%to%operate%effectively%and%efficien tly.%Th e%U nive rsity%co n sid ers%
individu a ls %w h o %u se %su c h %su b s ta n ce s%to %b e %les s%re lia b le%a n d %st ab le %an d %la ck in g %in %go o d %ju d g m e n t.%N o n -%
compliance%with%the%policy%set%forth%below%will%result%in%disciplinary%action%up%to%and%including%discharge.%
%
1. The%non-prescriptive%use%or%possession,%or%the%sale,%distribution,%dispensation,%manufacture,%or%transfer%of%
drugs%and/or%alcohol%and/or%misuse/abuse%of%prescription%drugs%on%Madonna%University's%property%or%other%
11%|%P%a%g%e%%
%
work%site%where%individuals%m ay %b e%a ss ig n ed %o r%e lse w h e re %d u rin g %w o rk %h o u rs%is %stric tly %p ro h ib ite d .%Fu r th e r%
prohibited%is%the%non-prescriptive%use,%sale,%possession,%distribution,%dispensation,%manufacture,%or%transfer%of%
drugs%and/or%alcohol%and/or%misuse/abuse%of%prescription%drugs%on%nonworking%time%to%the%extent%such%use%
impairs %an %in d iv id u al's %ab ilit y%to %p e rfo rm%his/her %job %o r%where%suc h %n o n -prescriptive%use%or%possession%or%the%
sale,%possession,%distribution,%manufacture,%or%transfer,%and/or%misuse/a buse %of%prescription%drugs,%affects%the%
reputation%o f%the%U niv ersity%or%its%stu de nts%or%p rosp ec tive%stu de nts%to%th e%ge ne ral%pu blic%or%th reate ns %their%
integrity .%
%
2. The%University%further%reserves%the%right%to%test%an%individual%based%on%reasonable%suspicion%that%the%
individu a l%m a y %be %u sin g %d ru g s%a n d /o r%a lco h o l,%fo llo wing%wo rkp la c e%a cc id en t s%o r%u n s afe %p ra ct ice s,%o r%a t%an y %time%
within%the%University's%sole%discretion.%
%
3. An%individual%who%refuses%to%be%tested,%or%who%tests%positive%on%the%drug%and/or%alcohol%test,%or%who%is%
otherwise%determ in e d %to %b e %us in g %dr u gs %an d / o r%alc o h o l,%w ill%b e %su b je ct%t o %dis cip lin a ry %ac tio n ,%u p %to %a n d %
includin g %te rm ina tion.%
%
In%add itio n ,%a n y %e mployees %who%en ga g e% in %th e %p e rformanc e% o f%a %fe d e ra l%g ra n t%o r %c o n tra c t%a re %r es p o n sib le %t o %
notify%their%supervisor%or%department%head%of%any%criminal%drug%statute%conviction%in%the%workplace%no%later%
than%five%(5)%days%afte r%suc h%co nvictio n.%
%
Testing%may%also%be%required%to%secure%evidence%of%insurability%for%the%University’s%third%party%insurance%carrier%
for%operatio n%o f%pe rso na l%and %ins titutio na l%veh icles %use d%fo r%Un ive rsity%bu sin es s.%
%
%
DISCIPLINARY"ACTION*"
Generally,%the%University%attempts%to%informally%counsel%an%employee%before%issuing%formal%disciplinary%action.%
In%the%case%of%unsatisfactory%performance%or%behavior,%the%following%steps%should%be%taken:%
1. The%work%supervisor%should%give%a%verbal%warning,%discuss%the%unsatisfactory%performance%or%behavior%
with%the%student%and%try%to%resolve%the%problem.%The%student%should%be%advised%on%steps%for%
improvement%and%given%a%time%frame%to%resolve%the%problem.%
2. If%no%improvement%or%consistent%resolution%to%the%employee’s%performance%is%demonstrated,%the%
immediate%supervisor%may%wish%to%provide%a%written%second%warning%and%send%a%copy%to%the%Career%
Services%Office%to%be%included%in%the%student’s%file.%
3. If%the%problem%remains%unresolved,%the%work%supervisor,%with%concurrence%of%the%Career%Services%
Director,%may%terminate%the%student’s%employment.%
4. The%supervisor%should%document%the%termination%and%send%a%copy%to%the%Career%Services%Office,%to%be%
included%in%the%student’s%employment%file.%
%
TERMINATION"OF"EMPLOYMENT"
Student%employees%may%be%terminated%if%their%performance%is%unsatisfactory,%if%they%breach%
confidentiality,%have%been%found%guilty%of%falsifying%their%time%reports%or%fail%to%maintain%
satisfactory%academic%progress.%Anyone%terminated%as%a%result%of%unsatisfactory%performance,%
submitting%false%time%reports%or%breaching%confidentiality%will%be%ineligible%for%student%
employment%for%the%duration%of%their%attendance%at%Madonna%University%(undergraduate%and%
graduate).%
12%|%P%a%g%e%%
%
GRIEVANCE"PROCEDURE"
If%a%stude n t %h as %a%c o mplaint%ab o u t %an %a ct io n %o r%c o n d itio n %o f%t h eir %employment,%they %must%file%a%w r itte n %g rie va n c e%
within%10%business%days%of%the%issue%that%prompted%th e%c o m p la in t.%T h e %w ritt en %g rie va n c e%s h o u ld %be %su b mitted%to%
work%supervisor%and%a%copy%submitted%to%the%Career%Services%Office.%Upon%receipt%of%the%grievance,%the%supervisor%
and/or%department%head%and%a%Career%Services%representative%will%sched u le %a%meeting%w it h %th e %grie v an t %w ith in %1 0 %
business%days%to%discuss%their%complaint.%The%supervisor%will%return%a%written%response%to%grievant%within%ten%
business%day.%If%the%grievance%is%resolved,%a%copy%of%the%written%resolution%will%be%submitted%to%the%Career%Se rvices %
Office%to%be%included%in%the%student’s%employment%file.%If%the%grievant%is%dissatisfied%with%the%results,%they%may%
appeal%in%writing%to%the%Vice%President%of%Student%Affairs%and%Mission%Effectiveness.%
%
%
AT-WILL"EMPLOYMENT*"
Madonna%University%is%an%at-will%employer.%You%or%the%University%may%terminate%your%employment%at%any%
time,%with%or%without%cause,%and%with%or%without%prior%notice.%No%policy%or%provision%in%this%handbook%is%
intended%to%create%a%contract%binding%you%or%the%University%to%an%agreement%of%employment%for%a%specific%
period%of%time.%
%
RESIGNING"OR"TRANSFERRING"JOBS"
When%a%student%is%hired%they%make%a%commitment%to%the%supervisor%regarding%the%length%of%service.%
Students%should%plan%to%honor%that%commitment%unless%truly%extenuating%circumstances%arise.%If%it%becomes%
necessary%to%transfer%jobs%or%resign,%the%student%is%expected%to%give%the%supervisor%as%much%advance%notice%
as%possible%(two%weeks%is%preferred).%They%should%always%discuss%the%situation%with%the%supervisor%and%
arrange%for%a%proper%departure.%
%
If%the%student%is%leaving%the%job%to%secure%another%job%on%campus,%they%must%complete%a%Student%
Employment%Authorization%Form%for%the%new%position.%
%
WORKER’S"COMPENSATION*"
Should%a%student%worker%sustain%a%work-related%injury%or%occupational%disease%which%arises%out%of%or%in%the%
course%of%their%employment%with%Madonna%University,%they%are%covered%under%the%Michigan%Workers’%
Compensation%Act.%If%they%incur%a%work-related%injury,%no%matter%how%minor,%they%must%notify%their%
immediate%supervisor%and%the%Human%Resources%Office,%Extension%5674%or%Public%Safety,%Extension%5442%
immediately.%
%
If%medical%attention%is%appropriate,%and%they%are%not%able%to%transport%themselves,%the%immediate%
supervisor%or%Public%Safety%will%assist%in%arranging%transportation%to%the%University’s%designated%clinic%
facility%for%evaluation%and/or%treatment.%
%
Madonna%University%will%require%a%medical%release%prior%to%allowing%their%return%to%work.%Madonna%
University%may%require%that%they%submit%to%a%necessary%medical%evaluation%by%a%physician%selected%by%
either%the%University%or%the%University’s%insurance%carrier.%
13%|%P%a%g%e%%
%
PUBLIC"SAFETY"
Madonna%University’s%Livonia%campus%is%patrolled%on%a%24-hour%basis%by%employees%of%the%Public%Safety%
Department.%Public%Safety%officers%may%be%co n tac ted %from %a ny %Un ivers ity%telep h on e%o r%by %calling %from %th e%
emergency%call%boxes%located%in%designated%areas%around%the%University.%In%the%event%of%an%emergency,%please%call%
the%Office%of%Pub lic%Safe ty%at%exte ns ion%54 42 ,%on%an %internal%campus%phone%or%dial%911%from%an%outside%line.%
%
*Excerpt%from%Madonna%University%Staff%Handbook%
%
%
CONTACTS"
"
Career%Services%Office%
Room%1411%
734-432-5623%
Financial%Aid%Office%
Room%2005%
734-432-5660%
Human%Resources/Payroll%Office%
Room%2200%
734-432-5381%
International%Students%Office%
Room%1411%
734-432-5763%
Public%Safety%
Room%1704%
734-432-5442%
Student%Accounts%
Room%2005%
734-432-5436%
%
