July 9, 2018 DEANS UNIVERSITY REGISTRAR RE: Revisions to

UCDAVIS: ACADEMIC SENATE

UNIVERSITY OF CALIFORNIA

July 9, 2018

DEANS

UNIVERSITY REGISTRAR

RE: Revisions to Davis Division Bylaws and Regulations

Dear Colleagues:

I write to formally notify you of revisions to the following Davis Division Bylaws and Regulations, which

go into effect September 1, 2018:

• Bylaws

o 121D: Committee on Preparatory Education

• Regulations

o 507: Master of Business Administration

o 521: University of California Entry Level Writing Requirement

o 537: Course Outline Requirement

o 538(J): Examinations

o 550: Academic Dishonesty

o A540(F): Grading

o A546: Satisfactory or Unsatisfactory Grading

o A552: Expected and Minimum Progress

The track-changed revisions are listed on our website

and are attached to this memo. On September 1, the

revisions will be live on the official bylaws and regulations webpage. Later in summer, Senate leadership

will notify all faculty of these revisions, but I encourage you to communicate them to your faculty, staff,

and students as you see fit.

On a separate note, the Senate office recently launched a new General Education (GE) website

. It is

designed for student use but hosts faculty and staff resources as well, including the recently updated GE

literacy interpretations.

Please let me know if you have any comments or questions. In addition, please inform me if you anticipate

any issues with updating relevant technology systems to reflect the bylaw and regulation revisions.

Sincerely,

Rachael E. Goodhue

Chair, Davis Division of the Academic Senate

Professor and Chair, Agricultural and Resource Economics

Enclosed: Revised Bylaws and Regulations

UCDAVIS: ACADEMIC SENATE

UNIVERSITY OF CALIFORNIA

c: Ralph Hexter, Provost and Executive Vice Chancellor

Carolyn Thomas, Vice Provost and Dean, Undergraduate Education

Jean-Pierre Delplanque, Acting Vice Provost, Graduate Education/Acting Dean, Graduate Studies

Susan Ebeler, Associate Dean, College of Agricultural and Environmental Sciences

Susan Keen, Associate Dean, College of Biological Sciences

Ari Kelman, Associate Dean, College of Letters and Science

Jim Schaaf, Associate Dean, College of Engineering

Kristin Lagattuta, Chair-designate, Davis Division of the Academic Senate

Richard Tucker, Vice Chair-designate, Davis Division of the Academic Senate

Edwin M. Arevalo, Executive Director, Davis Division of the Academic Senate

PROPOSED REVISION OF DAVIS DIVISION BYLAW 121 (D):

Committee on Preparatory Education

Submitted by the Preparatory Education Committee.

Endorsed by the Undergraduate Council and the Executive Council.

Rationale: Currently, Davis Division regulations specify that students who have not satisfied the

Entry Level Writing Requirement (ELWR) at the time of enrollment at UC Davis have three

specific options for satisfying the requirement. A plan to allow greater flexibility and more

options, known as the multiple pathways ELWR plan, has been proposed by the L&S English

Language and Literacy Committee. PEC was asked by senate leadership to consider senate

bylaw and regulation changes that would allow the implementation and monitoring of the

multiple pathways plan.

This proposal is intended to clarify PEC's role in the ELWR process, which is one of

certification, decertification and monitoring of the ELWR. The UC Systemwide Senate

regulations (see below) give the power of approving courses to an appropriate committee of the

UC Davis Senate.

Systemwide Senate Regulation 636.C

There are two ways a student may satisfy the University of California Entry Level Writing

Requirement subsequent to enrollment at the University of California: by passing the University

of California Analytical Writing Placement Examination, or by successfully completing a course

or program of study approved for that purpose by an appropriate agency of the Academic Senate

Division of the student’s campus. (Am 28 May 80; Am 26 May 82; Am 19 Feb 2004; Am 30 Jan

2008)

The UC Davis Senate bylaw already put the monitoring power in the hands of PEC. This

proposal would clarify that PEC is supposed to certify and decertify ELWR courses. This makes

the most sense since PEC is the body most closely monitoring these courses and establishing

criteria for the approval of these courses.

Proposed Revision: Davis Division Regulation 521 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

121.D Committee on Preparatory Education

(1) This committee shall consist of five members, with broad representation from the

colleges offering undergraduate instruction. The membership of this committee shall

include one member from the Department of Mathematics and one member from the

University Writing Program. In addition, there shall be one undergraduate student

representative and one representative from the Academic Federation. (Am. 9/1/2017)

(2) This committee shall have the following duties:

(a) To monitor and conduct periodic reviews and evaluations of remedial

preparatory education.

(b) Under the direction of the University Committee on Undergraduate

Preparatory Education, Under the direction of Undergraduate Council, to

oversee the certification, decertification, administration and efficacy of any

method all methods used to satisfy the Entry Level Writing Requirement

(ELWR) for UC Davis students. (Am. 9/1/2016, 9/1/2017) The committee shall

establish and publish criteria for ELWR course certification and review. The

committee and shall periodically review evaluate and revise those criteria.

The committee shall maintain a list of courses which it has certified to satisfy

the ELWR and shall communicate that list to the Director of Entry Level

Writing. The committee shall periodically review the efficacy of the certified

ELWR courses, and if necessary, decertify courses if they do not meet the

committee’s review criteria.

(d) To be responsible for implementation of University Academic Senate

Regulation 761 on the Davis campus.

(e) To monitor and conduct periodic reviews and evaluations of the English as

a Second Language Program on the Davis campus.

(f) To be responsible for approving exceptions to the deadlines for

satisfying the Entry Level Writing Requirement pursuant to Academic

Senate Regulation 636.D.

PROPOSED REVISION OF DAVIS DIVISION REGULATION 507:

Master of Business Administration in Requirements for Higher Degrees

Submitted by Brad M. Barber, Associate Dean, Graduate School of Management.

Endorsed by the Graduate Council and the Executive Council.

Rationale:

Regulations governing the Master of Business Administration (MBA) are out of date

and should be amended to be consistent with those of other UC MBA programs (e.g., UC

Berkeley and UCLA) and other Master’s degree programs at UC Davis.

Proposed Revision: Davis Division Regulation 507 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

507. Master of Business Administration

(A) The candidate must complete 72 units (approximately 24 courses) of acceptable

graduate, professional, and undergraduate courses.

(A) The candidate must have completed a program of graduate study as specified

by the Faculty of the Graduate School of Management and approved by the

Graduate Council subject to divisional and systemwide regulations, including those

specifying limits on units for part-time students.

(B) The core courses may be waived and the total course load reduced for students

who have completed equivalent courses at another accredited institution of higher

learning. However, students must complete a minimum of 14 courses in the program to

qualify for the degree.

(B) A comprehensive final exam or equivalent is required of each candidate.

(excluding lower division remedial courses). (App. 10/28/75; Am. 10/30/89)

PROPOSED REVISION OF DAVIS DIVISION REGULATION 521:

University of California Entry Level Writing Requirement

Submitted by the Preparatory Education Committee.

Endorsed by the Undergraduate Council and the Executive Council.

Rationale: Currently, Davis Division regulations specify that students who have not satisfied the

Entry Level Writing Requirement (ELWR) at the time of enrollment at UC Davis have three

specific options for satisfying the requirement. A plan to allow greater flexibility and more

options, known as the multiple pathways ELWR plan, has been proposed by the L&S English

Language and Literacy Committee. PEC was asked by senate leadership to consider senate

bylaw and regulation changes that would allow the implementation and monitoring of the

multiple pathways plan.

As part of the approval of the multiple pathways ELWR plan, PEC was asked by senate

leadership to consider senate bylaw and regulation changes that would allow the implementation

and monitoring of the multiple pathways.

The proposal would make one very significant change to the regulations - it would remove all

reference to specific classes that satisfy ELWR. Instead, the list would be maintained by PEC.

Proposed Revision: Davis Division Regulation 521 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

521. University of California Entry Level Writing Requirement (En. 6/1/2006)

(A) The University of California Entry Level Writing Requirement is a reading and

writing proficiency requirement governed by Academic Senate Regulation 636 and this

Divisional Regulation. (En. 6/1/2006)

(B) Prior to enrollment at the University of California, each student may satisfy the

University of California Entry Level Writing Requirement as specified by Academic

Senate Regulation 636. (En. 6/1/2006)

Requirement prior to enrollment in the University of California, Davis must satisfy the

requirement either (En. 6/1/2006)

(1) by passing the University of California Analytical Writing Placement

Exam administered Systemwide or on the Davis campus, or (En. 6/1/2006)

(2) by passing Workload 57, offered by Sacramento City College, with a

grade of C or better. (En. 6/1/2006) by passing, with a grade of at least C or

above, one of the Entry Level Writing Requirement courses certified by the

Committee on Preparatory Education (PEC) and Undergraduate Council

(UGC). A student who receives a final grade of C- or below has not fulfilled

the University of California Entry Level Writing Requirement and may

repeat the course(s). The list of certified courses will be maintained by the

Committee on Preparatory Education and publicized by the Director of

Entry Level Writing.

(3) by passing UC Online Course Writing 39A with a grade of C or better.

(En. 9/1/2016)

(D) The final examination for Workload 57 shall be the University of California

Analytical Writing Placement Exam, which shall be evaluated by instructors from both

UC Davis and Sacramento City College. (En. 6/1/2006) If a student is identified as an

English language learner (ESL) on the University of California Analytic Writing

Placement Exam, or through a placement exam on the Davis campus as determined

by the Director for Entry Level Writing, the student will be placed into the ESL

pathway for Entry Level Writing. The procedure for the ESL pathway will be

maintained by the Committee on Preparatory Education and publicized by the

Director of Entry Level Writing and the Director of ESL.

(E) In accordance with University of California Systemwide Academic Senate

Regulation 636.D, a students placed into University Writing Program 21, 22, and/or 23,

the ESL pathway will have three quarters plus one quarter for each required

Linguistics ESL course to meet the requirement. A Other students must satisfy the

University of California Entry Level Writing Requirement as early as possible during the

first year in residence at the University of California. A student who has not done so

within the prescribed timeframe after three quarters of enrollment will not be eligible

to enroll for additional fourth quarters unless the student has been granted an

extension by the Committee on Preparatory Education. The Committee on

Preparatory Education may delegate the authority to grant such extensions to that

by that student’s college Dean, or adviser as authorized by the Dean. In the case of

such delegation, the Dean shall submit an annual report to the Committee on

Preparatory Education. Students placed into University Writing Program 21, 22, and/or

23, the ESL pathway will have three quarters plus one quarter for each required

Linguistics ESL course to meet the requirement. (En. 6/1/2006, Am. 9/1/2016)

PROPOSED REVISION OF DAVIS DIVISION REGULATION 537:

Undergraduate Course Outline Requirement

Endorsed by the Undergraduate Council and the Executive Council.

Rationale: The revised regulation proposal will now more closely align with the revised

Academic Code of Conduct and provide better clarity. The revisions are the result of the

Academic Senate appointed Academic Integrity workgroup as a result of faculty concerns over

academic dishonesty and proposed steps to be taken to alleviate incidents of academic

dishonesty.

Proposed Revision: Davis Division Regulation 537 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

537. Undergraduate Course Outline Requirement

(A) By the end of the first week of instruction, the instructor will provide students

with a course outline containing information regarding the anticipated: topical content of

the course, amount and kind of work expected, and examination and grading procedures,

and notice of the Code of Academic Conduct.

(B) By the end of the first week of instruction, the office hours of the instructor will

be made available to the students. (En. 3/13/95 and effective 9/1/95)

PROPOSED REVISION OF DAVIS DIVISION REGULATION 538:

Examinations

Submitted by Randall Larson-Maynard, Senior Editor/Curriculum Coordinator/Webmaster,

Office of the University Registrar.

Endorsed by the Executive Council.

Rationale:

Update regulatio n to reflect that the General Catalog is no longer being printed.

Proposed Revision: Davis Division Regulation 538 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

538. Examinations

(A) Except under certain specified circumstances, Senate Regulation (SR) 772 requires that

final examinations be given in all undergraduate courses. Final examinations may be given in

graduate courses. (Am. 4/26/82)

(B) At the instructor’s option, a final examination may be wholly or in part of the take-home

type. In accordance with SR 772(A), in undergraduate courses, the writing time of a take-home

final examination and an in-class final examination together may not exceed three hours. (Am.

5/4/04) (Am. 9/1/2017)

to take a final examination (or, when the instructor has so opted, to submit a take-home

examination) at the time and on the date published in the Class Search Tool. For on-line courses,

the University Registrar will offer to the instructor of each on-line class the option to have the

final in any of the TBA slots. Additional options for administration of final exams in on-line

courses include the use of testing centers, on-line proctoring services, and take-home

examinations. Students shall be notified of the time and place of the final on or before the first

day of instruction. (Am. 5/4/04) (Am. 9/1/2015, 9/1/2017)

(D) In each course for which a midterm examination is required, each student shall have the

right to take a midterm examination (or, when the instructor has so opted, to submit a take-home

examination) during one of the scheduled meetings of the class published in the Class Search

Tool. (Am. 4/26/82; 5/4/04) (Am. 9/1/2017)

(E) Holding a final or midterm examination (or setting a deadline for submission of a take-

home examination) at a time not specified in (C) or (D) requires the mutual consent of the

instructor and all students involved in the change. Any student who does not consent in writing to

the different time must be permitted to take an examination (and/or submit a take-home

examination) at the officially scheduled time. A student who consents in writing to the change of

examination time waives the right cited in (C) or (D). (Am. 3/13/95 and effective 9/1/95; 5/4/04)

(Am. 9/1/2017)

(F) Any departures from the published examination schedule should be carried out so as not

to disadvantage students who are unable to accept the alternative examination schedule. An in-

class final examination may not be rescheduled for a date earlier than the first day of final week.

The due date for a take-home final examination may not be rescheduled for a date earlier than the

first day of finals week. In the case of on-line courses, the published examination schedule is that

announced no later than the first day of class in accordance with 538(C). (Am. 10/26/87 and

effective 9/1/88) (Am. 3/13/95 and effective 9/1/95; 5/4/04) (Am. 9/1/2017)

(G) A student who is improperly denied the right cited in (C) or (D) may file a petition with

the Executive Council by the end of the next regular term, for appropriate action.

(H) In accordance with current law, students with documented disabilities may be entitled to

in-class accommodations. The student shall provide a letter from the campus Student Disability

Center (SDC) with a recommendation for those academic accommodations that the instructor is

responsible for providing. It is the student’s responsibility to request accommodations as soon as

possible; this notification must be made within a period of time which allows the university a

reasonable opportunity to evaluate the request and offer necessary adjustments. The instructor has

a legal obligation to provide recommended academic accommodations, unless the instructor can

demonstrate that the accommodations will fundamentally alter the nature of the academic

demands made of the student, or decrease the standards and types of academic performance. It is

the responsibility of the University to provide recommended physical accommodations. No

accommodation shall require facilities or personnel that can be demonstrated to result in undue

financial and administrative burdens to the University. The instructor should consult with the

student and the SDC if there are any questions or concerns. If the instructor and the SDC cannot

arrive at a mutually agreeable accommodation, the matter shall be resolved by a committee

convened by the Vice Chancellor -

Student Affairs that includes the instructor, the department

chair, and a representative from the SDC. (En. 6/8/87; Am 11/25/96; Am 4/14/08) (Am.

6/8/2012)

(I) An instructor may release to individual students their original final examinations (or

copies thereof) at any time. Otherwise the instructor shall retain final examination materials, or a

copy thereof, until the end of the next regular term, during which period students shall have

access to their examinations. (En. 5/25/77; Renum. 6/8/87)

(J) Paragraphs (A) through (I) of this Regulation shall be printed in the General Catalog

appear in the final examination area of the Office of the University Registrar website. (En.

5/24/76; Am. and renum. 5/25/77; 6/8/87)

PROPOSED REVISION OF DAVIS DIVISION REGULATION 550:

Academic Dishonesty

Endorsed by the Undergraduate Council.

Endorsed by the Executive Council.

Rationale: The revised regulation proposal will now more closely align with the revised

Academic Code of Conduct and provide better clarity. The revisions are the result of the

Academic Senate appointed Academic Integrity workgroup as a result of faculty concerns over

academic dishonesty and proposed steps to be taken to alleviate incidents of academic

dishonesty.

Proposed Revision: Davis Division Regulation 550 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

550. Academic Dishonesty Misconduct

(A) Examinations in any course on the Davis campus may be monitored only when

deemed necessary by the instructor.

(A) The Code of Academic Conduct governs academic integrity at UC Davis. The

Office of Student Support and Judicial Affairs (OSSJA) has authority and is

responsible for adjudication and resolution of academic misconduct cases.

(B) A grade of "0" or "F" may be given for any examination or assignment submitted

by a student to satisfy course requirements if cheating, plagiarism, or any form of

academic dishonesty is admitted to have occurred, or is determined by proper

adjudication to have occurred, in performance of the work. If the student admits or is

determined after adjudication to have committed a violation of the Code of Academic

Conduct which does not involve dishonesty, the faculty member may assign an

appropriate grade penalty for the misconduct.

(B) UC Davis course examinations should be monitored, at the discretion of the

instructor.

of Academic Conduct in an examination or assignment submitted by a student to satisfy

course requirements shall be adjudicated by a faculty-student committee appointed by the

Chief Campus Officer in consultation with the Davis Division Committee on

Committees.

admitted by the student or not, the instructor shall report the matter to the Office of

Student Support and Judicial Affairs.

(D) Whether admitted or not, any case in which the instructor has substantial

suspicions of student misconduct should be reported by the instructor to the Office of

Student Support and Judicial Affairs. (Am. 3/13/95 and effective 9/1/95)

(D) A faculty/student panel, convened by OSSJA, shall conduct formal hearings

for contested cases of academic misconduct and recommend findings to OSSJA,

unless the right to a formal hearing has been withdrawn. The right to a formal

hearing may be withdrawn because of a prior finding of misconduct. The panel will

be selected from a faculty/student committee appointed by the Chief Campus

Officer, in consultation with the Davis Division Committee on Committees

nominating the faculty members.

(E) The instructor has authority to determine a grade penalty when academic

misconduct is admitted or is determined by adjudication to have occurred; with a

maximum grade penalty of “F” for the course.

(F) When a student is suspended for academic misconduct, the student’s

academic transcript will carry the following notation during the period of

suspension: “Disciplinary Suspension from UC Davis for Academic Misconduct.”

(G) When a student is dismissed for academic misconduct, the student’s

academic transcript will carry the following notation: “Disciplinary Dismissal from

the University of California for Academic Misconduct.”

PROPOSED REVISION OF DAVIS DIVISION REGULATION A540(F):

Grading

Endorsed by the Undergraduate Council and the Executive Council.

Rationale: Students are required to pass the Entry Level Writing Requirement (ELWR) with a C

or above (see DDR 521.C.2), and are given 3 quarters to do so. The current regulation DDR

A540.F.1, which governs repeated classes, only allows students to repeat classes in which they

have attained a D+ or below. The proposed changes to the ELWR in 521.C.2 allow students with

a C- or lower to repeat the ELWR classes, consistent with UC Senate Regulation 636.C.1.

The proposed regulation change for DDR A540.F.1 makes explicit that students are allowed to

repeat ELWR courses if they receive a C- or below.

The proposed regulation change for DDR A540.F.5 makes explicit that courses repeated for the

purposes of ELWR will have their grade computed in the same manner as other repeated courses

for which students earn a D or below.

Together these modifications would close the C- gap that is created by the current inconsistency

of UC versus Davis Division regulations.

Proposed Revision: Davis Division Regulation A540(F) shall be amended as follows. Deletions

are indicated by strikeout; additions are in bold type.

A540. Grading

(F) Repetition of courses not authorized by the Davis Division Committee on Courses

of Instruction to be taken more than once for credit is subject to the following conditions.

(1) An undergraduate student may repeat only those courses in which he or

she the student received a letter grade of D+ or below, a C- or below for any

course that is approved to satisfy the Entry Level Writing Requirement (see

DDR 521.C.2), or a grade of Not Passed, as well as courses in which a grade of I

has become permanent on the student’s record because the work was not

completed within three years, as described in (C) above. Departments may restrict

repetition of a course if it is a prerequisite to a course already completed with a

grade of C- or better. Courses in which a letter grade has been assigned may not

be repeated on a Passed or Not Passed basis. (En. 4/21/80, Am. 3/11/81) (Am.

9/1/2010, 9/1/2016)

(2) A graduate student, with the consent of the appropriate graduate adviser

and the Dean of Graduate Studies, may repeat any course in which he or she the

student received a letter grade of C+ or below, or a grade of Unsatisfactory, as

well as courses in which a grade of I has become permanent on the student’s

record because the work was not completed within three years, as described in (C)

above, up to a maximum of three courses for all courses repeated. Courses in

which a letter grade has been assigned may not be repeated on a Satisfactory or

Unsatisfactory basis. (Am. 10/25/76, effective Winter 1977) (Am. 9/1/2010,

9/1/2011, 9/1/2016)

(3) Repetition of a course more than once requires approval by the appropriate

dean in all instances.

(4) Degree credit for a course will be given only once, but the grade assigned

at each enrollment shall be permanently recorded. (Am. by mail ballot 5/7/74)

(5) In computing the grade point average of an undergraduate who repeats

courses in which he or she the student received a grade of D or F, or in the case

of a course that is approved to satisfy the Entry Level Writing Requirement,

a C- or below (see DDR 521.C.2), only the most recently earned grade for each

course and corresponding grade points shall be used for the first 16 units repeated.

In the case of further repetitions, the grade point average shall be based on all

grades assigned and total units attempted.

(6) In computing the grade point average of a graduate student who repeats

courses in which he or she the student received a grade of C, D, or F, only the

most recently earned grade for each course and corresponding grade points shall

be used.

PROPOSED REVISION OF DAVIS DIVISION REGULATION A546:

Satisfactory or Unsatisfactory Grading

Endorsed by the Graduate Council and the Executive Council.

Rationale: The Graduate Council (GC) met on April 19, 2018 and considered the changes to the

SR A546 as presented by the Chair of the Education Policy Committee, Christopher Cappa. The

regulation stipulates that only graduate students in good standing may be eligible to take letter

grade courses on an S/U basis.

The registrar’s office asked for guidance in interpreting this policy, as the concern is with the

specification that a graduate student be in “good standing”. Yet, as discussed by GC, there may

be many reasons that a student might be considered “not in good standing” that are not reflective

of ongoing or current academic problems. Instead they have to do with the current inability to

remove the “not in good standing” designation from the transcripts due to limits set by current

Graduate Council Policy (GC2005-01). One relatively common example is that a student may

have accumulated an unsatisfactory grade in >8 research units (299), which cannot be repeated

and therefore keep holding the student “not in good standing”.

GC is currently further reviewing GC2005-01 to resolve this issue, while also allowing programs

to ensure that any student who is in academic difficulty may not benefit in any changes to the

policy. In the meantime GC voted unanimously in support of the changes to SR A546, as they

would help streamline the process by which students, deemed not to be (or no longer to be) in

academic difficulties, be allowed to take classes on a S/U basis.

Proposed Revision: Davis Division Regulation A546 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

A546. Satisfactory or Unsatisfactory Grading

(A) Under such rules as the Graduate Council and the appropriate program may

determine, a graduate student in good standing (or who receives approval from the

Office of Graduate Studies) is authorized to undertake, in addition to courses graded on

a Satisfactory or Unsatisfactory only basis, one course each term on an optional

Satisfactory (S) or Unsatisfactory (U) basis. After a graduate student has been advanced

to candidacy for the Ph.D. degree, the student may undertake an unlimited number of

courses on a Satisfactory or Unsatisfactory basis.

(B) With the consent of the appropriate program and approval of the Graduate

Council and of the Davis Division Committee on Courses of Instruction, the grades

assigned in specific graduate courses may be, for graduate students, Satisfactory or

Unsatisfactory only and, for undergraduate students, Passed or Not Passed only.

or 299D) shall be graded on a Satisfactory or Unsatisfactory only basis.

(D) In courses being undertaken on a Satisfactory or Unsatisfactory basis, the grade of

Satisfactory shall be awarded only for work which otherwise would receive a grade of B-

or better and shall be awarded in undergraduate courses only for work which otherwise

would receive a grade of C- or better. Units thus earned shall be counted in satisfaction of

degree requirements but disregarded in determining a student’s grade point average. No

credit shall be allowed for work graded Unsatisfactory.

PROPOSED REVISION OF DAVIS DIVISION REGULATION A552:

Expected and Minimum Progress

Submitted and endorsed by Undergraduate Council.

Endorsed by the Executive Council.

Rationale: The current version of Davis Division Regulation A552, Expected and Minimum

Progress, adopted in 2005, includes aspects that are confusing to students, faculty, and advisors.

To address these concerns and to make the regulation more consistent with other policies, we

propose the following changes:

1. Set the definition of minimum progress as an average of 12 units per quarter rather than

13, which aligns with both federal and NCAA guidelines.

2. Do away with the distinction between MPA (minimum progress average) and DPA

(degree progress average), and have just one metric, equivalent to the current DPA,

calculated at the end of every quarter for every student, including first-year students.

3. Place a student on academic probation when their DPA falls below 12, and designate a

student as subject to disqualification if their DPA remains below 12 after two consecutive

quarters on academic probation, which is consistent with the policies for disqualification

based on GPA outlined in Senate Regulation 900A.

4. Clarify the ways in which approved courses passed during summer and/or at other

institutions count toward minimum progress.

5. Replace the terms “quantitative reasons” and “qualitative reasons” with “on the basis of

inadequate progress” and “on the basis of GPA,” respectively, since both criteria include

a quantitative component.

In addition, we propose that the Office of the University Registrar (OUR), rather than the

colleges, should be responsible for providing annual reports to Undergraduate Council on

accommodations to the minimum progress requirement based on documented disabilities, since

colleges already forward all approved petitions for such accommodations to the OUR.

Proposed Revision: Davis Division Regulation A552 shall be amended as follows. Deletions are

indicated by strikeout; additions are in bold type.

EXPECTED AND MINIMUM PROGRESS

A552. Expected and Minimum Progress

(A) Expected Progress Defined. A full-time regular undergraduate student (see Davis

Division Regulation C561 for definition of a part-time student) shall be considered to

make expected progress with an average of 15 units passed per quarter. (Am. 05/04/05)

(B) Minimum Progress Defined. A full-time, regular undergraduate student (see

Davis Division Regulation C561 for definition of a part-time student) shall be required to

maintain an average of at least 13 12 units passed per quarter over all quarters of

enrollment. Minimum progress shall be defined as an average of 13 12 units passed per

quarter calculated at the end of every spring quarter. for the preceding three quarters

(Fall, Winter, Spring) comprising an academic year. The average shall be calculated

based on the number of quarters in which the student was enrolled full-time during that

period. (En. 6/7/83; Am. 11/30/83; Am 6/8/99; Eff. 9/1/2000; Am 05/04/05)

(1) Units Passed.

(a) For the purposes of calculating minimum progress, remedial non-

credit courses shall be evaluated according to the “Carnegie Unit” rule and

counted as units passed, subject to prior approval of such courses for this

purpose by the Davis Division Committee on Courses of Instruction. The

unit values associated with such courses shall not be applied toward the

satisfaction of any baccalaureate degree requirement. (Am. 2/9/77; Am.

05/04/05)

(b) If a student receives a grade of D (D+, D or D-) in a course and

repeats the course, the course shall be counted as units passed each time

the course is passed up to a maximum of 16 units. (Am. 05/04/05)

UCD, or passed during a summer session at UCD or at another accredited

school and transferred to UCD shall be counted as units passed during the

first full-time quarter of enrollment at UCD immediately following

completion of the units the summer session. (Am.05/04/05)

(d) Units passed by examination in accordance with policies

established by the Davis Division Committee on Courses of Instruction

(see SR 620 and DDR 528) shall be counted as units passed during the

term in which the examination was taken. (Am. 05/04/05)

(e) Units graded as IP (in progress) shall be counted as units passed.

(Am. 05/04/05)

(f) Units graded I are not counted as units passed. When the grade I is

replaced by a passing grade, the units shall be counted toward minimum

progress for the quarter in which the I grade was awarded. (Am. 6/7/83;

En. 11/30/83;Am. 05/04/05)

(g) For a student who receives approval for concurrent enrollment

at another college or university (approval process specified in Davis

Division Regulation A553), the units transferred to the student’s UCD

record will be counted toward their minimum progress requirement.

(1) In accordance with the provisions of Davis Division Regulation A552(B),

at the end of every Spring quarter it shall be determined if each student enrolled

full-time for that quarter any quarter during the preceding academic year has

met the minimum progress requirement of an average of 13 12 units passed per

quarter. For this determination, a “degree progress average” shall be

calculated for each student. The degree progress average is defined as the

quotient of the number of units passed during full-time quarters from the

initial quarter of matriculation at UCD divided by the number of full-time

quarters completed at UCD. A student whose average number of units passed is

less than 13 but greater than or equal to 12 shall be placed on “academic

probation for quantitative reasons.” A student whose average number of units

passed is less than 12 shall be “subject to academic disqualification for

quantitative reasons.” An undergraduate student is in scholastic good standing if

not on academic probation or subject to disqualification for either qualitative

reasons as defined in Senate Regulation 900(A) or quantitative (minimum

progress) reasons as defined herein. (Am. 05/04/05)

(2) For every student who is “subject to academic disqualification for

quantitative reasons,” a “degree progress average” shall be calculated at the close

of the next full-time quarter of enrollment at UCD. The degree progress average is

defined as the quotient of the number of units passed during full-time quarters

from the initial quarter of matriculation at UCD divided by the number of full-

time quarters completed at UCD. (Am. 05/04/05) A student whose degree

progress average is less than 12 shall be placed on “academic probation on

the basis of inadequate progress” for the following quarter. An

undergraduate student is in scholastic good standing if not on academic

probation or subject to disqualification either on the basis of GPA, as defined

in Senate Regulation 900(A), or on the basis of inadequate progress, as

defined herein.

(3) A student whose degree progress average is less than 13 units shall be

“subject to academic disqualification for quantitative reasons.” A student whose

degree progress average is 13 or more units shall not be “subject to academic

disqualification for quantitative reasons.” (Am. 05/04/05) A student who has

been on academic probation on the basis of inadequate progress for two

consecutive quarters, and whose degree progress average remains below 12

at the end of the second quarter of probation, shall be “subject to

disqualification on the basis of inadequate progress.”

(4) Student Notification:

A student “subject to disqualification for quantitative reasons” on the basis of

inadequate progress for two consecutive, full-time quarters shall be disqualified

from the university. That action shall be taken by the College faculty (or its

authorized agent) and is subject to such conditions as the faculty may impose.

Exceptions to disqualification on the basis of inadequate progress for

quantitative reasons may be granted by the college faculty (or its authorized

agent) in appropriate circumstances under policies adopted by the college faculty.

(Am. 05/04/05)

(5) An undergraduate student in scholastic good standing on the basis of

GPA for qualitative reasons as defined in Senate Regulation 900(A) but who is

subject to academic probation or disqualification for quantitative (progress)

reasons on the basis of inadequate progress as defined herein, may continue to opt

to take courses on a Pass or Not Passed basis (See Davis Division Regulation

A545(A)). (Am. 05/04/05)

(6) Colleges shall report the numbers of students subject to disqualification

for quantitative reasons on the basis of inadequate progress and the number of

exceptions and reasons for those exceptions to the Undergraduate Council on an

annual basis in the fall quarter. (Am. 05/04/05)

(7) A notation on a full-time student’s transcript that he or she either has not

made minimum progress or is on probation or subject to disqualification on the

basis of inadequate progress for failure to make minimum progress shall be

removed when the student has satisfied all other requirements for graduation.

(Am. 05/04/05)

Except when a student has been disqualified from the university, all notations

regarding failure to comply with the minimum progress requirement shall be

redacted when copies of a student’s transcript are prepared for outside persons or

agencies, such as professional or graduate schools. (Am. 05/04/05)

(D) Accommodations for Students with Documented Disabilities (Am. 4/14/2008)

(1) A student with a documented disability seeking an accommodation to

the minimum progress requirement for a documented disability with respect to

the minimum progress requirement shall provide his or her Dean’s office with a

letter from the campus Student Disability Center (SDC) including a

recommendation for either a transfer to part-time status or a waiver of the

minimum progress requirement for full-time students (for a specific period not to

exceed one year). It is the student’s responsibility to request accommodations as

soon as possible, and this notification must be made within a period of time which

allows the university a reasonable opportunity to evaluate the request and offer

necessary adjustments. The accommodation is subject to extension and

modification, and it is the student’s responsibility to submit subsequent requests

as the need arises. (Am. 4/14/2008)

(2) The faculty of a college (or its authorized agent) may authorize either a

transfer to parttime part-time status (as described in Davis Division Regulations

C560-C562) or a waiver of the minimum progress requirement for specific

quarters (not to extend to quarters beyond those recommended by the SDC) for a

student for whom the SDC has determined that an accommodation is required. In

either case the units earned and the quarters attended during the period of the

accommodation shall not be used in determining whether a student has satisfied

the minimum progress requirement. No accommodation shall alter the nature of

the academic demands made of the student nor decrease the standards and types

of academic performance. (Am. 4/14/2008)

(3) If the faculty (or its authorized agent) and the SDC cannot arrive at a

mutually agreeable accommodation, the matter shall be resolved by a committee

convened the Vice Chancellor - Student Affairs that includes a representative

from the SDC and the authorized agent of the faculty of the college (or, in the

absence of such agent, the chair of the faculty). (Am. 4/14/2008)

(4) Colleges shall report to the Undergraduate Council on an annual basis in

the fall quarter the numbers, types, and duration of accommodations granted.

(Am. 4/14/2008) The Office of the University Registrar shall report to the

Undergraduate Council on an annual basis in the fall quarter the number of

accommodations granted by each college, including the type and duration of

each accommodation.