Inmate Handbook Updated: June 1, 2022
INMATE INFORMATION
HANDBOOK
FEDERAL BUREAU OF PRISONS
FCI ELKTON, OHIO
Mailing Address: Federal Correctional Institution
ELKTON
P.O. BOX 10
Lisbon, OH 44432
1
TABLE OF CONTENTS
INTAKE, CLASSIFICATION, AND THE UNIT TEAM
Classification Teams (Unit Teams) ……………………………………………………
5-6
GENERAL FUNCTIONS OF UNIT STAFF
Communications ……………………………………………………………………….
6
Program Reviews ………………………………………………………………………
6
Town Hall Meetings …………………………………………………………………...
6
Team Participation in Parole Hearings ………………………………………………..
6
Treaty Transfers for Non-U.S. Inmates ……………………………………………….
6
DAILY INMATE LIFE
Sanitation ………………………………………………………………………………
7
Personal Property Limits/Uniform ……………………………………………………..
7-10
Quarters Rules …………………………………………………………………………
13
Wake-up ……………………………………………………………………………….
14
Clothing Exchange & Laundry ………………………………………………………..
14-17
Commissary/Spending Limitations……………………………………………………..
17
Deposits to Accounts…………………………………………………………………...
17-18
Commissary Fund Withdrawals ……………………………………………………….
18
SECURITY PROCEDURES
Counts…………………………………………………………………………………
18
Call-Outs ………………………………………………………………………………
18
Shakedowns ……………………………………………………………………………
19
Drug Surveillance ……………………………………………………………………..
19
Alcohol Detection ……………………………………………………………………..
19
Fire Prevention and Control……………………………………………………………
19
Suicide Prevention …………………………………………………………………….
19-20
PROGRAMS AND SERVICES
Job Assignments ………………………………………………………………………
20
Food Service …………………………………………………………………………..
20
Education Programs …………………………………………………………………..
21
Recreation, Leisure, and Social Programs …………………………………………….
21
Counseling Activities ………………………………………………………………….
22
Psychology Services …………………………………………………………………...
22
Suicide Prevention …………………………………………………………………….
22
Drug Abuses Program …………………………………………………………………
22
Sex Offender Treatment ……………………………………………………………….
23
Sexual Assault/Abuse Prevention and Intervention …………………………………...
23-29
Escorted Trips …………………………………………………………………………
29
2
Furloughs ………………………………………………………………………………
30
Central Inmate Monitoring System …………………………………………………….
30
Release Preparation Programming …………………………………………………….
30
Religious Services ……………………………………………………………………..
30
Inmate Financial Responsibility Program
………………………………………………
30-31
Savings Account Procedures
……………………………………………………………
31
Barber Shop
……………………………………………………………………………..
31
Health Services
………………………………………………………………………….
31
Categories of Care
……………………………………………………………………….
32
Pharmacy - Pill Line
……………………………………………………………………...
36-37
Health Services Rights & Responsibilities
……………………………………………….
39-42
On-the-job Injuries
……………………………………………………………………….
42
CONTACT WITH THE COMMUNITY AND PUBLIC
Correspondence
…………………………………………………………………………..
42-43
Incoming Correspondence
………………………………………………………………..
43
Incoming Publications
……………………………………………………………………
43
Special Mail
………………………………………………………………………………
43-44
Inmate Correspondence with Representatives of the News Media
……………………….
44
Rejection of
Correspondence……………………………………………………………...
44-45
Notification of Rejection
…………………………………………………………………
45
Change of Address/Forwarding of Mail
………………………………………………….
45
Certified/Registered Mail
…………………………………………………………………
45
Funds Received through the Mail
………………………………………………………...
46
Visiting
……………………………………………………………………………………
46-47
Identification of Visitors
………………………………………………………………….
Visiting Hours
……………………………………………………………………………
47
3
ACCESS TO LEGAL SERVICES
Attorney Visits
……………………………………………………………………………
50
Legal Material
…………………………………………………………………………….
50
Attorney Phone Calls
……………………………………………………………………..
50
Law Library
………………………………………………………………………………
50
Notary Public
……………………………………………………………………………..
50
Copies of Legal Materials
………………………………………………………………..
50
Federal Tort
Claims……………………………………………………………………….
50-51
Freedom of Information/Privacy Act of 1974
……………………………………………
51
Inmate Access to Central
Files……………………………………………………………
51
Inmate Access to Other
Documents………………………………………………………
51
Executive
Clemency……………………………………………………………………...
51
Commutation of
Sentence………………………………………………………………...
51-52
PROBLEM RESOLUTION
Inmate Requests to Staff Members
……………………………………………………….
52
Administrative Remedy Process
………………………………………………………….
52-53
Relief Requested Sensitive Complaints
………………………………………………….
53
DISCIPLINARY PROCEDURES
Discipline
………………………………………………………………………………..
54
Inmate Discipline Information
…………………………………………………………..
54
Initial Hearing
……………………………………………………………………………
54
DISCIPLINE HEARING OFFICER
Appeals of Disciplinary
Actions………………………………………………………….
55
Special Housing Unit
Status………………………………………………………………
55-56
RELEASE
4
Sentence
Computation…………………………………………………………………….
57
Fines and Costs
…………………………………………………………………………..
57
Detainers………………………………………………………………………………..
57
Good Conduct Good Time
………………………………………………………………..
57
Good
Time…………………………………………………………………………………
58
Statutory Good Time
………………………………………………………………………
58-59
Extra Good
Time…………………………………………………………………………...
58
Community Corrections Center Good
Time……………………………………………….
59
Camp Good
Time…………………………………………………………………………...
59
Lump Sum
Awards…………………………………………………………………………
59
Good Time
Procedures……………………………………………………………………..
60
Parole……………………………………………………………………………………
60
Release
Planning…………………………………………………………………………….
61
Community-Based Residential
Programs…………………………………………………..
61-62
INMATE RIGHTS AND RESPONSIBILITIES
Inmate Voting
Rights………………………………………………………………………..
64-65
PROHIBITED ACTS AND DISCIPLINARY SEVERITY SCALE
65-77
5
INMATE INFORMATION HANDBOOK
Federal Bureau of Prisons Introduction
The purpose of this handbook is to provide inmates confined with the Federal Bureau of Prisons
with general information regarding the Bureau, its programs, institution, and the rules and
regulations they will encounter during confinement. It is not a specific guide to the detailed
policies of the Bureau (which are subject to change) or all procedures in effect at each Bureau
location. That information will be made available during the institution’s Admission and
Orientation program. Rather, the material in this handbook will help new inmates more quickly
understand what they will be encountering when they enter prison, and hopefully assist them in
their initial adjustment to institution life, intake, classification, and the Unit Team.
Inmates are socially and medically screened at the time of arrival and will also be screened by
the Mental Health Staff upon arrival or shortly thereafter. Inmates are immediately provided
with a copy of the institution’s rules and regulations, which includes information on inmate
rights and responsibilities.
For the first week or two of an inmate’s stay at an institution, the inmate will be assigned to the
Admission and Orientation (A&O) Program. While in A&O, inmates are advised of the
programs, services, policies, and procedures regarding the facility. Also, they will hear lectures
from staff regarding their programs and departments. While in the A&O Program, inmates will
also be given the work of A&O assignment once medically clear a permanent job will be
assigned.
6
Classification Team (Unit Teams)
FCI ELKTON is organized into a unit management system. A unit is a self-contained inmate
living area that includes both housing sections and office space for unit staff. Each unit is staffed
by a unit team directly responsible for those inmates living in that unit. The unit staff offices are
located in the housing units so staff and inmates can be accessible to each other.
The unit staff typically includes the one unit manager, two case managers, one correctional
counselors and one unit secretary. Staff psychologist, education advisor, and unit officer also are
considered to be unit staff, and may sit on or participate in Unit Team decisions.
Inmates are assigned to a specific unit team. The resolution of issues or matters of interest while
at the institution are most appropriately initiated with the unit team. Unit team members are
available to assist in many areas, including parole matters, release planning, personal and family
problems, counseling, and assistance in setting and attaining goals while in prison.
Ordinarily, a member of the unit staff will be at the institution weekdays from 7:30 a.m. to 7:00
p.m., and during the day on weekends and holidays. The unit team members usually schedule
their working hours in such a manner that one of them will be available at times when inmates
are not working. Staff schedules are posted in the unit bulletin boards.
GENERAL FUNCTIONS OF UNIT TEAM STAFF
Unit Manager: The Unit Manager is the administrative head of the general unit and oversees all
unit programs and activities. He or She is a Department Head at the institution and has a close
working relationship with other departments and personnel. The Unit Manager is the
Chairperson of the Unit Discipline Committee and the classification team and reviews all team
decisions.
Case Manager: The Case Manager is responsible for all casework services and prepares
classification material, progress reports, release plans, correspondence, and other materials
relating to the inmate’s commitment. He or she is supervised by the Unit Manager on a daily
basis. The Case Management Coordinator, (a specialist department head who provides technical
assistance to unit staff in case management matters) provides direction in reference to specialized
training and duties to the case managers. The Case Manager serves as a liaison between the
inmate, the administration, and the community. The Case Manager is a frequent member of the
Unit Discipline Committee.
Counselor: The Counselor provides counseling and guidance for inmates in their units, in areas
of institutional adjustment, personal difficulties, and future plans. Counselors play a leading role
in all segments of unit programs and are a voting member of the Unit Team. The Counselor will
visit inmate work assignments regularly and is the individual to approach for daily problems. As
a senior staff member, the Counselor provides leadership and guidance to other staff in the unit.
The Counselor is responsible for unit sanitation, monitoring inmate Financial Responsibility
Program, and updating inmate visitation lists. The Counselor is a frequent member of the Unit
7
Discipline Committee.
Unit Secretary: The Unit Secretary performs clerical and administrative duties. The unit
secretary works for the Unit Manager.
Unit Officer: The Unit Officers have direct responsibility for the day-to-day supervision of
inmates and the enforcement of rules and regulations. They have safety, security, and sanitation
responsibilities in the unit. Unit Officers are in regular contact with inmates in their housing
units. Unit Officers are jointly supervised by the Operations Lieutenant, Unit Manager and the
Captain (the Chief Correctional Supervisor) during their unit assignment.
Communications: There will be a unit staff member available each day of the week and most
evenings until 7:00 p.m. The unit bulletin boards contain written communication of interest to
inmates.
Program Reviews: Program reviews will be held every 90 to 180 days. These are held by the
unit teams to review the inmates’ classification and progress toward program recommendations,
work assignments, transfers, institutional adjustment, release planning, etc.
Special Teams: Inmates may request a special team by submitting an Inmate Request to Staff
Member to their Unit Manager. Special teams are generally held when an inmate has had a
change in their sentence; i.e. a detainer has been placed or removed.
Town Hall Meetings: Unit Town Hall Meetings are held periodically to make announcements
and discuss changes in policy and procedures. Inmates are encouraged to ask pertinent questions
to staff and any guest speakers who are present. These questions should pertain to the unit as a
whole, rather than personal questions or problems. Individual problems will be resolved by unit
staff members during the regular working hours. An Open Door policy is in effect at these
times.
Team Participation in Parole Hearings: The case manager prepares progress reports by
compiling information in the inmate’s central file for presentation to the U. S. Parole
Commission or other appropriate agencies. The inmate’s case manager will ordinarily be present
at that inmate’s Parole Hearing. The case manager’s function at the hearing is to assist the
Parole Examiners, not as a staff representative for the inmate.
Treaty transfers for non-U.S. Inmates: Inmates who are not U.S. citizens may be eligible for a
transfer to their country of citizenship to serve the remainder of their sentence. This is only
possible for inmates with citizenship from a country with a formal prisoner exchange treaty with
the United States. The unit team is the source of information about these transfers, and can tell
an inmate if their country of citizenship has signed this kind of agreement with the U.S., and if
so, how to apply for transfer.
DAILY INMATE LIFE
Inmate Identification Cards: Inmates must wear their identification cards on a lanyard around
8
their neck outside their outer most garment, with their name and register number visible. Any
inmate not wearing or in possession of his I.D. card will be subject to disciplinary action and
denied entry into the dining hall.
Sanitation: It is the inmate’s responsibility to check his living area immediately after receiving
the assignment bunk and to report any and all damage and contraband to the Correctional
Officer, Case Manager, or Counselor. An inmate may be held financially liable for any damage
to his personal living area.
Each inmate is responsible for making his bed in accordance with regulations before work call
(including weekends and holidays when he leaves the area). Each inmate is also responsible for
maintaining the general sanitation of his personal living area by sweeping, mopping, and
removing the trash. Cardboard boxes and other paper containers are not to be used for storage
due to their combustible nature and plastic trash can liners are not to be used in inmate trash
cans. Lockers must be neatly arranged inside and out.
Toothpaste, toothbrushes, combs, razors, and soap are issued by the institution and are available
in the Laundry area. Inmates may purchase name brand items through the commissary. Linen
and other laundry exchange procedures vary widely from institution to institution. In most
instances, linens may be exchanged once a week.
Personal Property Limits: Items which may be retained by an inmate are limited for sanitation
and security reasons to ensure that excess personal property does not pose a fire hazard or impair
staff searches. The following list is not all-inclusive, but it is a guide to the kind of items an
inmate may be authorized.
AUTHORIZED INMATE PERSONAL PROPERTY
ADMINISTRATIVE DETENTION
Books (issued from SHU supply)
2 ea
Conditioner
1 bottle
Denture Adhesive
1 ea
Deodorant (plastic container)
1 ea
9
Envelopes 6 ea
Eyeglasses 1 pr
Legal Materials **
Lotion, Skin 1 bottle
Magazines 2 ea
Newspapers (current date) 1 ea
Pencils (1/2) (SHU issue) 2 ea
Personal Letters 5 ea
Photos 5 ea
Religious Medal w/chain 1 ea
Shampoo 1 bottle
Shoes, shower 1 pr
Snack food 5 items
10
Soap, bar 1 ea
1 ea
Drinks (powder mix)
Stamps 20
Toothbrush (SHU issue) 1 ea
Toothpowder 1 ea
Wedding Band 1 ea
Writing Paper (sheets) 12 ea
** The amount of legal material that an inmate will be allowed to retain in Administrative Detention
will be limited to current cases only and will be determined after consulting with the Paralegal.
AUTHORIZED INMATE PERSONAL PROPERTY
DISCIPLINARY SEGREGATION
Books (issued from Special Housing Unit supply) 2 ea
Deodorant (plastic container) 1 ea
Envelopes 6 ea
1 pr
Eyeglasses
11
**
Legal Materials
1 bottle
Lotion, Body
Newspapers (current date) 1 ea
Pencils (1/2) (SHU issue) 1 ea
Personal Letters 5 ea
Photos 5 ea
Religious Medal 1 ea
Shampoo 1 ea
Shoes, shower 1 pr
Soap, bar 1 ea
Stamps 20
12
1 ea
Toothbrush (SHU issue)
Toothpowder 1 ea
Wedding Band 1 ea
Writing paper (sheets) 12 ea
** The amount of legal material that an inmate will be allowed to retain in Disciplinary Segregation
will be limited to current cases only and will be determined after consulting with the Paralegal.
ALL PERSONAL PROPERTY ITEMS MUST FIT IN THE STORAGE COMPARTMENT
UNDER THE BED.
INMATE PERSONAL PROPERTY LIST
AUTHORIZED FOR RETENTION AND TRANSFER BETWEEN INSTITUTIONS
UNLESS LISTED ALL ITEMS ARE COMMISSARY PURCHASE ONLY
CLOTHING
Bathrobe (white or gray; no hoods) 1 ea
Cap, Baseball (white or gray; no logos) 1 ea
Shoes, Athletic (white, maximum $100 value, no pumps/
no pockets) 1 pr
13
Shoes, Specialty, (white, black, black/white combination, $100 value,
no pumps/no pockets) court, turf, running shoe, 1 pr
Shoes, Casual 1 pr
Shoes, shower (white or gray) 1 pr
Shoes, Slippers (colorless) 1 pr
Shoes, work 1 pr
Shorts, gym (white or gray/no logos) 2 ea
Socks (white) 5 pr
Sweat pants (gray/cotton/no logos) 2 pr
Sweatshirts (gray/pullover/no hoods/no logos/cotton) 2 ea
T-shirts/sleeveless undershirts (white or gray/no logos/no pockets) 5 ea
Underwear (white/boxers or briefs) 7 pr
Handkerchief (white only) 5 ea
PERSONALLY OWNED ITEMS
Address book 1 ea
Alarm clock (non-electric) 1 ea
14
Bag Athletic tote (no logos)(24 inches or less) 1 ea
Batteries 4 ea
Books (hard/soft)(excluding current school/vt books) 5 ea
Book reading light (battery operated) 1 ea
Bowl (plastic/24oz or less) 1 ea
Calculator, small (electronically unsophisticated inexpensive, 1 ea
non-print feature/battery or solar operated)
Calendar, Small* 1 ea
1 ea
Comb/Pick (plastic) 1 ea
Combination Lock
Contact Lens (clear/prescribed)** 2 pr
Contact Lens Solution** 1 blt
Shaving Bag 1 ea
Cup (plastic) 1 ea
Dentures** 1 set
15
Earplugs 1 set
Envelopes 1 box
Eyeglasses** 2 pr
Eyeglass Case** 2 ea
Hairbrush 1 ea
Hangers (plastic) 5 ea
Headphones 1 ea
Jug (plastic) 1 ea
Laundry Bag (mesh) 1 ea
Letters
25 ea
Mirror (small/plastic) 1 ea
16
Pen, Ballpoint 2 ea
Pencils 2 ea
Photo Album/Scrapbook 1 ea
Photos (single-faced) (loose) 25 ea
Picture Frame (clear plastic) 1 ea
Playing Cards 2 decks
Radio W/Earplugs (walkman-type) 1 ea
Stamps (total value equivalent to 40 1
st
Class) 40
Sunglasses (non-reflective) 1 pr
1 ea
Towel (white/large)
Watch ($100 maximum value, no stones, electronically
unsophisticated, i.e. inability to send signals) 1 ea
Watchband 1 ea
Wedding Band (no stones/white/yellow metal) 1 ea
17
Writing Tablet 2 ea
HYGIENE ITEMS:
Dental Floss and/or Pick (unwaxed) 1 ea
Denture Adhesive 1 ea
Denture Brush 1 ea
Denture Cleaner/Powder 1 ea
Denture Cup
1 ea
Deodorant 2 ea
Lens Cloth 1 ea
Nail Clippers (no file) 1 ea
Razor 1 ea
Scissors, Mustache (blunt tip) 1 ea
18
Sewing Kit 1 ea
2ea
Soap, Bar
1 ea
Soap Dish
1 ea
Toothbrush
1 ea
Toothbrush Holder
2 tubes
Toothpaste
Tweezers (blunt tip) 1 ea
* Approved institution sources ** Must be medically approved
Other Commissary non-perishable items sealed in unopened containers.
Storage Space: Storage space consists of an individual locker. Locks may be purchased in the
institution commissary. The amount of personal property allowed each inmate is limited to those
items which can be neatly and safely placed in the space designated. Under no circumstance will
any materials be accumulated to the point where they become a fire, sanitation, security, or
housekeeping hazard.
Clothing: Civilian clothing of any type (except athletic apparel) is not authorized. Two (2)
personal sweatshirts and sweat pants (purchased in BOP commissaries) may be permitted.
Individual wash clothes, towels, and the uniform are issued to inmates. Authorized footwear
includes: one pair of steel-toed safety shoes, one pair of shower shoes, one pair slippers, and two
19
pair of tennis shoes. Institution issued footwear will be placed under the bed in a neat row.
Footware must be worn at all times outside the dormitory. Shower shoes are not authorized
outside the unit. Safety (steel-toed) shoes are to be worn on work details unless Medical
Services issues a waiver. The waiver must be carried by the inmate and be present upon request.
Inmates must wear clothing at all times in the housing unit common areas. Underwear, including
thermal underwear bottoms, will not be worn as outer garments in common areas. When moving
to and from the restroom/shower facilities, inmates must be properly covered in suitable attire
such as a house coat, sweat pants, etc. Athletic uniforms and equipment issued by the Recreation
Department will be returned immediately after use and will not be kept in the dormitories.
Uniform: The inmate uniform consists of trousers, long or short sleeve shirt, brown T-shirt,
socks, and authorized shoes. Only the brown T-shirt and authorized shoes may be worn with
personally owned clothing. Anytime the uniform shirt and/or pants are worn (including work
hours), the shirt tail will be tucked neatly into the trousers and buttoned (top button must be
unbuttoned). The sleeves of the long sleeve shirts may be neatly rolled above the elbow or worn
all the way down and buttoned. The only T-shirt authorized to be worn with the institution dress
uniform is the brown institution issue. The uniform must be worn in an appropriate manner at all
times. Inmates are not permitted to wear pants that sag below the waist or with cuffs. Pegging
or blousing of the pants is prohibited. Additionally, inmates may not have their hands inside the
waist line of their pants. The uniform is required to be worn for organizational meetings and
Chapel activities during regular work days between the hours of 7:30 a.m. to 4:00 p.m., and noon
meals. For inmates on their day off, leisure clothing may be worn in the housing units or to and
from Recreation. Approved athletic shorts and sweat clothing may be worn while participating
in leisure activities and in the Dining Hall during the morning meal and after 4:00 p.m., on
weekdays, all day on weekends and federal holidays. Inmates may wear institution issued or
Commissary purchased thermal underwear under their uniform. However, a long sleeve uniform
shirt must be worn over a thermal underwear top. A sweat shirt may be worn with the uniform
during regular work hours provided the sweat shirt is worn underneath the uniform shirt. Coats
are not to be substituted for the uniform shirt. When wearing a coat, the inmate must still be in
full uniform. When the outside temperature reaches 60 degrees and above, inmates are not
permitted to wear coats inside the Dining facility. While physically working outside in the heat
during the months of June, July, and August, the outer uniform shirt may be removed, however,
the brown T-shirt must be worn and tucked in. When on a break, or not working in the heat,
inmates must return to full uniform. Clothing issued for specific details will be worn on the
specified detail only, and will not be worn when engaging in recreational activities or after work
hours. Hats shall not be worn inside buildings unless specified by work details, i.e. Food
Service, Paint Shop, etc. Wave caps may only be worn in the living quarters and are not to be
worn outside anywhere on the compound. Religious head coverings must reflect the inmate’s
designated religious assignment in SENTRY. The “Fez” is to be worn only in the Chapel.
Special Purchase Items: Special Purchase Items will be authorized only to the point where they
can be contained in the storage area provided for personal property.
20
Legal Materials: Inmates are allowed to maintain legal materials and supplies (not to exceed a
locally established limit) in their locker. If additional storage is needed for their legal materials,
the inmate will need to obtain approval from their Unit Manager prior to purchasing a container
from commissary. Only one container per inmate is permitted to be stored in the cubicle. This
container may contain legal material only and must be locked at all times.
Hobby Craft Materials: Hobby shop raw materials will be stored in Recreation. Disposal of
completed hobby craft work must be arranged immediately after completion. Unit based hobby
craft items must be approved by Recreation staff and a letter authorizing the inmate to retain the
hobby craft items in the unit must be posted in the locker.
Commissary Items: The total value of an inmate’s accumulated Commissary items (excluding
special purchases) will be limited to the monthly spending of $300.00. Special limits may apply.
Phone System: New inmate commitments will be issued a PAC # with a set of dialing
instructions and given a phone request form which must be hand carried back to their Counselors
for acceptance and approval. Inmates must complete telephone number requests through
TRULINCS. Inmates transferring to other BOP facilities will keep the same PAC # and their list
will also remain intact.
Food Storage: Food items that are left open create a health hazard. These items must be
properly sealed at all times. Empty jars may not be used as drinking containers and are to be
discarded.
Letters, Books, Photographs, Newspapers, and Magazines: An inmate can have five
magazines, current issue newspapers, 25 letters, 25 photographs, 5 hardcover books; that can be
stored in the locker or shelf provided in each room. One picture frame purchased from the
Commissary may be displayed. Nothing is to be tacked, stapled, or scotch taped to any surface.
Radios, MP 3 Players and Watches: An inmate may not own or possess more than one (1)
approved radio, MP 3 player and/or watch at any one time. Proof of ownership through
appropriate property receipts will be required. Radios, MP 3 players and watches may not have a
value which exceeds the locally established limits, of $100.00. Radios and watches will be
inscribed with the inmate’s name and registration number. Only walkman-type (CLEAR IN
COLOR) radios are permitted and headphones are required at all times. While an inmate is in
holdover status he may not purchase, own, or possess a radio or watch. Inmates may not give
any items of value to other inmates i.e., radio, watch, shoes, or commissary items.
Jewelry: Inmates may have a plain wedding band and an appropriate religious medallion and
chain without stones. Religious medallions must be work under an inmate’s shirt.
21
QUARTERS RULES
Institutions impose regulations on inmate conduct and furnishing in housing units. Unit officers
inspect rooms daily in order to minimize maintenance cost, permit uniform inspection, search
procedures, and to maintain orderly, congregate living. Typical rules would include items such
as:
All beds are to be made daily in the prescribed manner. If a cell or room is not acceptable,
corrective action including incident reports can be expected.
Unit Meal Rotation: Is based on weekly sanitation inspections.
Each inmate is responsible for the cleaning and sanitation of his bunk & cube area. Orderlies
work 35 hour weeks and are responsible for the unit sanitation. However, everyone is
responsible for cleaning up after themselves. Trash and wastebaskets are to be emptied prior to
7:30 a.m. each day. Beds will be made each day by 7:30 a.m. daily. At no time will a mattress
be removed from a bunk and placed on the floor.
Showers are available every day, from 6:00 a.m. until 10:00 p.m. Food Service workers and
others with irregular work shifts may shower during the day as long as showering does not
interfere with the cleaning of the unit. Inmates requesting to shower after 7:30 a.m. must get the
permission of the Unit Officer.
Removal of food from the dining room is not permitted. Fruit must be consumed in the dining
room.
Steel-toed safety shoes must be worn to work, including orderly positions in the unit. Shoes are
to be worn in the dining room area. (No open-toe shoes permitted.) Unit televisions may be
viewed during established hours. Inmates may play cards and approved games during
established hours, providing appropriate noise levels are maintained.
Use of Personal Radios and MP3 Players: Radios and MP3 Players may be played in an
inmate’s cube, but headphones must be used at all times. Radios and MP3 Players are not to be
audible by anyone except the person wearing the headphones.
Wake-up: General wake-up for all inmates is 6:00 a.m. The units are called to breakfast by the
Correctional Supervisor. The Unit Officer will announce breakfast when notified, and the
Control Center will announce meal times. Inmates are given a reasonable amount of time to
leave the unit if they desire breakfast.
Clothing Exchange & Laundry: All issued clothing, linen, towels, etc., are exchanged on a
one-for-one basis at the Laundry Room. The schedules for exchange are posted on the electronic
bulletin board on Trulincs.
22
Clothing Issue:
1. Inmates requesting to pick up or exchange clothing, or desiring any other service in
Laundry, must present their commissary ID card to the staff member on duty.
2. New arrivals at FCI Elkton will be issued a bedroll by the Correctional Systems
Department (CSD) during their processing. The CSD will be provided with an inventory
of bedrolls. The bedroll will include bedding and all items necessary for the night or the
weekend. The next working day, the inmates will come to the Laundry between 6:00
a.m. and 7:00 a.m. to sign up for their issue of clothing. Each inmate will take
responsibility for their institution issued clothing by signing a completed clothing issue
card.
3. Each inmate will receive the following issue upon arrival at FCI Elkton.
Item Quantity
pants 3
shirts 3
T-shirts 3
Boxers 3
Socks 3
Towels 2
Washcloth 2
knit hat 1
shoes 1
jacket 1
laundry bag 1
gloves 1
blankets 2
sheets 2
Each inmate is expected to maintain his initial issue of clothing for a minimum of one (1)
year with the exception of the following: T-shirts, boxer shorts, and socks which the
inmates may receive, as needed, a suitable issue every six (6) months. Disposal of any
clothing item for any reason must be authorized by the Trust Fund Supervisor.
All clothing articles issued to an inmate are the responsibility of that inmate. A second
issue of an institution clothing item that has been willfully damaged, destroyed, or altered
will not occur unless monetary restitution for the first issue is made. To make restitution,
inmates will request that the cost of the item be taken off their commissary account,
through a BP-199 (Form 24).
23
4. When an inmate is placed in the Special Housing Unit (SHU), his institution clothing will
be stored in the inmate assigned unit. The inmate personal property will be taken to SHU.
Unit staff will separate the issued clothing, inventory it and place the inventory sheet in
the inmate’s laundry bag. When the inmate is released from SHU, he will be given his
laundry bag from unit staff. The bag will contain all issued clothing in his possession at
the time of his placement in SHU. Institution clothing items will not be reissued to the
inmate without written authorization from the Controller, and it can be verified that the
clothing was lost through staff negligence.
5. When an inmate is released from SHU and not returned to the general population, the
inmates clothing issue will be returned to the institution Laundry for reissue. Inmates
with excess institution clothing, or who willfully damage, destroy, or alter institution
clothing will be subject to disciplinary action.
6. Before an inmate’s release or transfer, the inmate will return all clothing and medically
issued items to the institution Laundry, except for one set of clothes to wear to the
Receiving and Discharge area. Before release, each inmate is required to check in with
the Laundry Department and sign his clothing issue card, documenting that all previously
issued clothing and related items have been returned to the Laundry. On the day of
release or transfer, the Receiving and
7. Discharge Officer will collect the remaining institution clothing and return it to the
Laundry for cleaning and reuse. The Accounting Office, before posting any advance or
final pay for inmate releases, will verify that the inmate has cleared the Laundry and does
not owe the Government money. An inmate being transferred who owes the Government
money for damaged clothing will sign a BP-199 (Form 24), before transferring, or his
commissary account will be frozen for the amount owed. Excess clothing and/or linen
found in the units that is not attributable to the inmate being locked up, shall be retained
by the Unit Officer in a secure area. The Unit Officer will notify the Laundry Plant
Foreman, who will send an inmate from the Laundry to pick up the excess clothing or
linen.
8. It will be the responsibility of each Detail Supervisor to provide his/her detail with the
proper issuance of any necessary work and / or safety clothing not provided in their basic
issue.
Laundry Services:
9. A centralized Laundry for the inmate population is provided for all institution issued
clothing articles. In order to use the laundry services, each inmate will put his soiled
laundry into his issued laundry bag, cinch it tight and deliver it to the Laundry Monday,
Tuesday, Thursday and Friday 6:00 a.m. to 7:00 a.m.
24
10. Inmates will be permitted to pick up their clean laundry between the hours of 6:00 a.m. to
7:00 a.m. the next working day.
11. The institution Laundry is closed on all Federal holidays.
12. Household washers and dryers are provided in the housing units for personal clothing and
for those inmates who do not wish to use the institution laundry services. Each inmate is
responsible for his own clothing. Clothing must not be left unattended in the unit
washers and dryers. Failure to comply, which results in the loss or theft of clothing
articles will be subject to disciplinary action(s). Detergent is available for purchase in the
Commissary.
13. FCI inmates can exchange sheets and blankets for clean ones between 6:00 a.m. and 7:00
a.m., Monday, Wednesday, and Friday.
14. Federal Satellite Low inmates can exchange sheets, and blankets for clean ones between
6:00 a.m. and 7:00 a.m., Monday, Tuesday, and Thursday.
15. SHU soiled laundry will be picked up each working day morning (Monday through
Friday) and returned that afternoon. An empty laundry cart will be provided to SHU for
this purpose. SHU will be provided an initial issue of clothing items, and it will be the
responsibility of SHU staff to keep inventory of these items, to report any discrepancies,
and to make proper requests for additionally needed clothing articles.
16. FCI inmates will be issued hygiene items on Tuesday, Unit A and B from 6:00 a.m. to
7:00 a.m., Wednesday Unit C and D, and Thursday will be Unit E and F. FSL inmates
will be issued hygiene items on Thursday from 6:00 a.m. to 7:00 a.m. Any changes to the
laundry schedule will be posted on the electronic bulletin board on TRUELINCS.
Commissary: Hours of operation and inmate population rotation schedules are posted on the
Unit bulletin boards and in the Commissary Lobby. Inmates must have their inmate ID with
them allowing staff to identify them prior to a sale being conducted. Inmates are required to wait
in the Commissary Lobby once their commissary list has been collected. Inmates unavailable for
a sale once their name and number has been called will not be authorized to shop until their
regularly scheduled time the following week.
Spending Limitation: Inmates are currently permitted to spend up to $300.00 per month
according to BOP Policy. Stamps, telephone credits, over-the- counter medications, items
approved by the Chaplain for religious purposes and items approved by the Supervisor of
Education for educational purposes are the only items which are exempted from the spending
limitation. Once each month an inmate’s account is validated, a TRULINCS station is available
during commissary sales hours for inmates to verify information in their individual accounts.
25
Inmates may also follow dialing instructions on the phone system to check their account balance.
No fee is charged for this service.
Deposits to Accounts- Through Mail: Deposits to commissary accounts from outside sources
need to be sent to the Federal Bureau of Prisons National Lock Box. The sender must ensure the
inmate’s committed name (no nicknames) and register number are printed on all money orders;
U.S. Treasury checks; state and local checks; any foreign negotiable instruments payable in U.S.
currency. Only postal money orders will be posted upon receipt, all other money orders will
have at least a fifteen day hold put on them. The envelope should be addresses as follows:
Federal Bureau of Prisons
Inmate’s Committed Name
Inmate’s Register Number
P.O. Box 474701
Des Moines, IA 50947-0001
Please ensure that outside sources do not enclose cash, personal checks, letters, pictures or any
other items in the envelope. Enclose only the allowable negotiable instrument. The National
Lock Box cannot forward any items enclosed with the negotiable instruments to the inmates.
Items, personal in nature, must be mailed directly to the institution.
Deposits to Accounts- Through Western Union Quick Collect: Funds may be sent to an
inmates account through Western Unions Quick Collect Program. All funds sent via Western
Unions Quick Collect will be posted to the inmates account within two to four hours, when those
funds are sent between 7:00 am and 9:00 pm EST (seven days per week, including holidays).
Funds sent to an inmate through Western Union Quick Collect may be sent via one of the
following methods: 1) At an agent location with cash via a Blue Quick Collect Send Form. To
find the nearest agent, the inmate=s family or friends may call 1-800-325-6000 or go to
www.westernunion.com . 2) By phone using a credit/debit card. The inmate=s family or friends
may simply call 1-800-634-3422 and press option 2. 3) Online using a credit/debit card. The
inmate=s family and friends my go to www.westernunion.com ; select bill payment and select
Quick Collect. For each Western Union Quick Collect transaction, the following information
must be provided:
1) Inmate Register Number
2) Inmate Name (Committed Name)
3) City code: FBOP
4) State code: DC
The inmate name and register number must be entered correctly, if the sender does not provide
the correct information, the transaction cannot be completed. If an incorrect register number
and/ or name are used by the sender and accepted and posted to that inmate, funds may not be
returned.
Commissary Fund Withdrawals: A standard form is provided by the institution for the
withdrawal of inmate funds from Commissary accounts. Unit Managers may approve
26
withdrawals from the trust fund account to send funds to dependents and other family members,
or payment of telephone calls, and postage costs. There is a dollar limit on special purchases.
The Unit Manager may also approve withdrawals for legitimate debts and other obligations such
as court fees, attorney fees, birth certificates, expenses and trips, bedside visits, funeral trips and
the purchase of legal books. Only the Associate Warden of Programs and Superintendent of
Industries may approve inmate contributions to recognized charities and withdrawals exceeding
$500.00.
SECURITY PROCEDURES
Counts: Official counts will ordinarily be conducted at 12:00 a.m. (Midnight), 2:30 a.m., 4:00
a.m., 10:00 a.m. (weekend and holidays), 4:00 p.m. and 9:30 p.m. When a count is announced,
inmates will return to their assigned room or bed area where they are to remain quietly until the
count is cleared. The 4:00 p.m. and 9:30 p.m. counts are stand up counts each day and 10:00
a.m. count on weekends and holidays is a stand up count. Inmates are required to stand at their
bedside during these counts.
Call-Outs: Call-outs are a scheduling system for appointments (which will include hospital,
dental, educational, team meeting, and other activities) and are posted each day on the unit
bulletin boards after 4:00 p.m., on the day preceding the appointment. It is the inmate
responsibility to check for appointments on a daily basis. All scheduled appointments are to be
kept, failure to go to a callout will result in disciplinary action. If an inmate needs routine
medical attention, he is expected to report to the hospital during specified hours and sign up for
sick call. Emergency situations are handled accordingly.
Controlled Movement: Movement throughout the institution will be regulated by a procedure
called Controlled Movement. The purpose of Controlled Movement is to ensure that the
movement of inmates is orderly. Controlled Movements at this institution will be in effect
during working and non-working hours and involve a 10 minute move period. The beginning
and end of each move will be announced by the control room officer. During the ten minute
period of Controlled Movement, inmates may move from one area of the institution to another.
During evening hours, the first Controlled Movement usually will begin at the end of the evening
meal. This means that after supper, inmates may travel to any unrestricted area of the institution
during these hourly moves. On Saturdays, Sundays, and holidays, the first Controlled Movement
will begin at the end of the morning meal.
Contraband: Contraband is defined as any item or thing not authorized or issued by the
institution, received through unapproved channels, or not purchased through the commissary.
All staff are alert to the subject of contraband and make efforts to locate, confiscate, and report
contraband in the institution. Each inmate is responsible for all items found in their assigned
living area and should report any unauthorized item to the Unit Officer. Any item in an inmate’s
personal possession must be authorized and a record of the receipt of the item should be keep in
the inmate’s possession. Inmates may not purchase radios or other items from other inmates;
items purchased in this manner are considered contraband and will be confiscated. Approved or
27
issued items which have been altered are considered contraband. Altering or damaging
government property is a violation of institution rules and the cost of the damage will be levied
against the violator.
Shakedowns: Any staff may search an inmate’s room to retrieve contraband or stolen property.
You may not be present during the search. The property and living area will be left in the same
general conditions as found. These inspections will be random and unannounced.
Drug Surveillance: The Bureau operates a drug surveillance program that includes mandatory
random testing, as well as, testing of certain categories of inmates. If a staff member orders an
inmate to provide a urine sample for this program, and the inmate does not do so, that inmate
will be subject to an incident report.
Alcohol Detection: A program for alcohol surveillance is in effect at all institutions. Random
samples of inmate population are tested on a routine basis, as well as, those suspected of alcohol
use. A positive test will result in an incident report. Refusal to submit to the test will result in an
incident report.
Fire Prevention and Control: Fire prevention and safety are everyone’s responsibility. Inmates
are required to report a fire to the nearest staff member, so property and lives can be protected.
Piles of trash or rags in closed areas, combustible materials, items hanging from fixtures or
electrical receptacles, or other hazards cannot and will not be tolerated. Regular fire inspections
are made in each institution by qualified professionals.
Suicide Prevention: Inmates are encouraged to notify staff of any behavior or situation that may
suggest an inmate is upset and potentially suicidal. It is not uncommon for people to experience
depression and hopelessness while in jail or prison, particularly if they are newly incarcerated,
are serving a long sentence, are experiencing family problems or problems getting along with
other inmates, or receive bad news. Sometimes, inmates consider committing suicide due to all
of the pressure they are under. Staff are trained to monitor inmates for signs of suicide, and are
trained to refer all concerns to the Psychology Department. However, staff do not always see
what inmates see. If you or another inmate are personally experiencing any of the problems
noted above, or you or another inmate are showing signs of depression (sadness, tearfulness, lack
of enjoyment in usual activities), withdrawal (staying away from others, reducing phone calls
and/or visits), or hopelessness (giving away possessions, stating that there is nothing to live for),
PLEASE alert a staff member right away. Your input can save a life.
PROGRAMS AND SERVICES
Job Assignments: All inmates are expected to maintain a regular job assignment. Many job
assignments are controlled through the Performance Pay System, which provides monetary
payment for work. Federal Prison Industries and the Commissary Workers have a separate pay
scale. Inmates receiving performance pay who are found through the disciplinary process to
28
have committed a level 100 or 200 series drug or alcohol related prohibited act will
automatically have their performance pay reduced to maintenance pay level ($5.25 per month)
and will be removed from any assigned work detail outside the secure perimeter of the
institution. This reduction to maintenance pay level, and removal from assigned work detail
outside the secure perimeter of the institution, will ordinarily remain in effect for one year,
unless otherwise authorized by the Warden. Institution maintenance jobs are usually the first
assignment an inmate receives. These might include work in the areas of Food Service, Captain
Crew, Landscape, or maintenance shops. Inmates will remain on their initial job assignment for a
minimum of 90 days and subsequent reassignments for a minimum of 180 days, unless
institution need would require placement on a different work detail.
Food Service: Inmates are provided nutritious, appealing meals in all Bureau institutions. Self-
service meal operations for general population inmates may include features such as salad bars,
special diet options, and pork-free meal programs. Specific approval procedures for special diets
vary from institution to institution, and unit staff can explain them. Inmates in special housing
units also receive a balanced, nutritious diet. Except for any approved special diets, inmates
receive the same diet as inmates in the general population, although manner of service may vary.
Inmates are only authorized one (1) tray per meal. If your inmate identification card is scanned
more than once per meal, an incident report will be written for Code 219 (stealing). Failure to
scan your identification card, and receiving a tray, will result in an incident report being written
for Code 219 (stealing).
Only personal condiments are permitted to be taken into Food Service. Soda cans, cups,
commissary bags or laundry bags, books, radios and/or headphones, and towels are examples of
items prohibited from entering Food Service. If you are found with a prohibited item, you may
be asked to remove it from Food Service and/or be subject to disciplinary action.
All food served in Food Service must be consumed or properly disposed. No food or beverage is
permitted to be taken out of Food Service unless specifically approved by staff (diabetic snacks,
bag meals, etc.)
Education Programs:
The Education Department provide inmates with an opportunity to earn a
General Education Development (GED) Certificate, English-as-a-Second Language (ESL)
certification, obtain marketable job training, and acquire skills to make positive life decisions.
All programs support Reentry into the community.
Programs offered by the Education Department include GED, ESL, Vocational Training, US
Department of Labor Apprenticeship Programs, Parenting, and Adult Continuing Education
(ACE) classes.
With few exceptions, inmates who do not have a High School diploma or GED credential must
participate in a literacy program for a minimum of 240 instructional hours or until they earn a
GED credential. Federal Law requires inmates who lack such credentials to participate in the
literacy program in order to be eligible to earn and vest the maximum amount of good conduct
29
time. Federal law also requires that non-English proficient inmates, with few exceptions,
participate in an ESL program until they pass competency skills test at the eighth-grade level.
Inmates interested in taking correspondence courses must submit a request to the Supervisor of
Education.
Recreation Programs: The Bureau of Prisons encourages inmates to make constructive use of
their leisure time by participating in Recreation wellness and leisure time programs. Inmates are
encouraged and assisted to adopt healthy daily lifestyle traits through participation in physical
fitness and health education programs (e.g. walking, nutrition and smoking cessation) as well as
in such leisure time activities as intramural sports leagues and hobby-craft programs. Group and
individual activities are offered during non-working hours to promote positive lifestyle changes.
Recreation strives to provide inmates with opportunities to reduce stress and enhance overall
health and emotional well-being. Activities are designed to enhance the potential for post-
release involvement and to encourage participation regardless of ethnic, racial, age or handicap
considerations.
Inmates who violate program rules (to include leisure programs, hobby craft and intramural
sports) and regulations may be removed from the program or activity. Inmates who demonstrate
unsportsmanlike conduct in intramural sports, tournaments or leagues may be subject to removal
from the game, suspension and possibly removal from the program/league. Inmates may also be
subject to further disciplinary action, such as, an incident report.
Counseling Activities: Self-Image groups, and other voluntary groups are available for
interested inmates. Such as; Cage your Rage, Vets for Vets, Mentoring, Victim Impact, Money
Management, Taking Responsibility for Your Relationships, Who Moved My Cheese, Family
Reunification, Self-Discovery, and Attitude the Choice is Yours is voluntary. Staff members in
each unit are available for informal counseling sessions.
Psychology Services: All inmates are reviewed by Psychology after their arrival; this may
include a face-to-face interview. Depending upon need and interest, individual counseling for
mental health concerns is available. Also, depending upon need and interest, psychiatric
medication is available. Submit a written request to Psychology Services or come to the
Psychology Services Department if you want to arrange to speak with a Psychologist. In case of
a mental health emergency, such as suicidal thinking, immediately contact any staff member.
All psychologists in the department work under the supervision of the Chief Psychologist.
Various mental health classes or group counseling programs are also available. The content of
these programs will vary over time and a current listing is available in the Psychology Services
Department. Programs usually focus on issues related to adjustment to incarceration or pre-
release planning. Submit a written request to Psychology Services to sign up for these programs.
30
Suicide Prevention: Inmates are encouraged to notify staff of any behavior or situation that may
suggest an inmate is upset and potentially suicidal. It is not uncommon for people to experience
depression and hopelessness while in jail or prison, particularly if they are newly incarcerated,
are serving a long sentence, are experiencing family problems or problems getting along with
other inmates, or receive bad news. Sometimes, inmates consider committing suicide due to all
of the pressure they are under. Staff are trained to monitor inmates for signs of suicide, and are
trained to refer all concerns to the Psychology Department. However, staff do not always see
what inmates see. If you or another inmate are personally experiencing any of the problems
noted above, or you or another inmate are showing signs of depression (sadness, tearfulness, lack
of enjoyment in usual activities), withdrawal (staying away from others, reducing phone calls
and/or visits), or hopelessness (giving away possessions, stating that there is nothing to live for),
PLEASE alert a staff member right away. Your input can save a life.
Drug Abuse Program: Classes and counseling for substance abuse problems are available. The
Residential Drug Abuse Program, the Drug Abuse Education Course, and the Non-Residential
Treatment Program form the core of the programs offered here. AA/ NA is also available.
Come to Drug Abuse Program Open House (Tuesdays and Thursdays 10:30 AM - 11:30 AM at
the FCI, and Mondays 12:00 PM to 1:00 PM at the FSL) in Psychology Services for further
information on substance abuse programming. Submit a written request to Psychology Services
to sign up for substance abuse programs. An inmate must be within 48 months of his projected
release date in order to request evaluation for the Residential Drug Abuse Program.
Sex Offender Treatment Program: The Bureau of Prisons offers sex offender treatment
programs at our Sex Offender Management Program (SOMP) institution. The Bureau’s sex
offender treatment programs are stratified into two program levels, residential and non-
residential. The Residential Sex Offender Treatment Program (SOTP-R) is a high intensity
program designed for high risk sexual offenders – ordinarily inmates with multiple sex offenses,
or a history of contact sexual offenders. The SOTP-R is offered at the Federal Medical Center
(FMC) in Devens, Massachusetts. The Non-residential Sex Offender Treatment Program
(SOTP-NR) is a moderate intensity program designed for low to moderate risk sexual offenders.
Many of the inmates in the SOTP-NR are first-time offenders serving a sentence for an Internet
sex crime. All SOMP institutions offer the SOTP-NR. The FSL at Elkton has the Non-
residential SOTP. If you are interested in receiving sex offender treatment and would like to
know if you are eligible for such programming, contact Psychology Services.
Sexual Assault/Abuse Prevention and Intervention:
You Have the Right to be Safe from Sexually Abusive Behavior
The Federal Bureau of Prisons has a zero tolerance policy against sexual abuse and sexual
harassment. While you are incarcerated, no one has the right to pressure you to engage
in sexual acts.
You do not have to tolerate sexually abusive/harassing behavior or pressure to engage in
unwanted sexual behavior from another inmate or a staff member. Regardless of your age,
31
size, race, ethnicity, gender or sexual orientation, you have the right to be safe from
sexually abusive behavior.
What Can You Do To Prevent Sexually Abusive Behavior?
Here are some things you can do to protect yourself and others against sexually abusive
behavior:
· Carry yourself in a confident manner at all times. Do not permit your emotion
(fear/anxiety) to be obvious to others.
· Do not accept gifts or favors from others. Most gifts or favors come with strings
attached to them.
· Do not accept an offer from another inmate to be your protector.
· Find a staff member with whom you feel comfortable discussing your fears and
concerns.
· Be alert! Do not use contraband substances such as drugs or alcohol; these can
weaken your ability to stay alert and make good judgments.
· Be direct and firm if others ask you to do something you don’t want to do. Do not
give mixed messages to other inmates regarding your wishes for sexual activity.
· Stay in well-lit areas of the institution.
· Choose your associates wisely. Look for people who are involved in positive
activities like educational programs, psychology groups, or religious services. Get
involved in these activities.
· Trust your instincts. If you sense that a situation may be dangerous, it probably is.
If you fear for your safety, report your concerns to staff.
What Can You Do if You Are Afraid or Feel Threatened?
If you are afraid or feel you are being threatened or pressured to engage in sexual behaviors, you
should discuss your concerns with staff. Because this can be a difficult topic to discuss, some
staff, like psychologists, are specially trained to help you deal with problems in this area.
If you feel immediately threatened, approach any staff member and ask for assistance. It is part
of his/her job to ensure your safety. If it is a staff member that is threatening you, report your
concerns immediately to another staff member that you trust, or follow the procedures for
making a confidential report.
What Can You Do if You Are Sexually Assaulted?
If you become a victim of a sexually abusive behavior, you should report it immediately to
staff who will offer you protection from the assailant. You do not have to name the inmate(s) or
staff assailant(s) in order to receive assistance, but specific information may make it easier for
staff to know how best to respond. You will continue to receive protection from the assailant,
whether or not you have identified him or her (or agree to testify against him/her).
After reporting any sexual assault, you will be referred immediately for a medical examination
32
and clinical assessment. Even though you many want to clean up after the assault it is important
to see medical staff BEFORE you shower, wash, drink, eat, change clothing, or use the
bathroom. Medical staff will examine you for injuries which may or may not be readily
apparent to you. They can also check you for sexually transmitted diseases, pregnancy, if
appropriate, and gather any physical evidence of assault. The individuals who sexually abuse or
assault inmates can only be disciplined and/or prosecuted if the abuse is reported. Regardless of
whether your assailant is an inmate or a staff member, it is important to understand that
you will never be disciplined or prosecuted for being the victim of a sexual assault.
How to Report an Incident of Sexually Abusive Behavior?
It is important that you tell a staff member if you have been sexually assaulted or have been a
victim of sexual harassment. It is equally important to inform staff if you have witnessed
sexually abusive behavior. You can tell your case manager, Chaplain, Psychologist, SIS, the
Warden or any other staff member you trust. BOP staff members are instructed to keep reported
information confidential and only discuss it with the appropriate officials on a need to know
basis concerning the inmate-victim’s welfare and for law enforcement or investigative purposes.
There are other means to confidentiality report sexually abusive behavior if you are not
comfortable talking with staff.
· Write directly to the Warden, Regional Director or Director. You can send the
Warden an Inmate Request to Staff Member (Cop-out) or a letter reporting the
sexually abusive behavior. You may also send a letter to the Regional Director or
Director of the Bureau of Prisons. To ensure confidentiality, use special mail
procedures.
· File an Administrative Remedy. You can file a Request for Administrative
Remedy (BP-9). If you determine your complaint is too sensitive to file with the
Warden, you have the opportunity to file your administrative remedy directly with
the Regional Director (BP-10). You can get the forms from your counselor or other
unit staff.
· Write the Office of the Inspector General (OIG) which investigates allegations
of staff misconduct by employees of the U.S. Department of Justice; all other
sexual abuse/harassment allegations will be forwarded by the OIG to the BOP.
OIG is a component of the Department of Justice and is not a part of the Bureau of
Prisons. The address is:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, D.C. 20530
33
E-mail OIG. You can send an e-mail directly to OIG by clicking on the TRULINCS
Request to Staff tab and selecting the Department Mailbox titled, DOJ Sexual Abuse
Reporting. This method of reporting is processed by OIG during normal business hours,
Monday – Friday. It is not a 24-hour hotline. For immediate assistance, contact institution
staff.
Note: These e-mails:
• are untraceable at the local institution,
• are forwarded directly to OIG
• will not be saved in your e-mail ‘Sent’ list
• do not allow for a reply from OIG,
• If you want to remain anonymous to the BOP, you must request it in the e-mail to
OIG.
Third-party Reporting. Anyone can report such abuse on your behalf by accessing the
BOP’s public website, specifically:
http://www.bop.gov/inmate_programs/sa_prevention_reporting.jsp.
Understanding the Investigative Process
Once the sexually abusive behavior is reported, the BOP and/or other appropriate law
enforcement agencies will conduct an investigation. The purpose of the investigation is to
determine the nature and scope of the abusive behavior. You may be asked to give a
statement during the investigation. If criminal charges are brought, you may be asked to
testify during the criminal proceedings.
Counseling Programs for Victims of Sexually Abusive Behavior
Most people need help to recover from the emotional effects of sexually abusive behavior.
If you are the victim of sexually abusive behavior, whether recent or in the past, you may
seek counseling and/or advice from a psychologist or chaplain. Crisis counseling, coping
skills, suicide prevention, mental health counseling, and spiritual counseling are all available
to you.
Contact your local Rape Crisis Center (RCC): FCI Elkton has a Memorandum of Understanding
(MOU) with a local RCC. If you prefer to contact outside sexual abuse emotional support
services, you can call The Rape Crisis and Counseling Center with Compass Family and
Community Services, 535 Marmion Avenue, Youngstown, Ohio 44502 (330) 782-3936.
However, be aware that inmate communication is monitored in a manner consistent with agency
security practices.
Management Program for Inmate Assailants
Those who sexually abuse/assault/harass others while in the custody of the BOP will be
disciplined and prosecuted to the fullest extent of the law. If you are an inmate assailant,
34
you will be referred to Correctional Services for monitoring. You will be referred to
Psychology Services for an assessment of risk and treatment and management needs.
Treatment compliance or refusal will be documented and decisions regarding your
conditions of confinement and release may be effected. If you feel that you need help to
keep from engaging in sexually abusive behaviors, psychological services are available.
Policy Definitions
Prohibited Acts: Inmates who engage in inappropriate sexual behavior can be charged with
following Prohibited Acts under the Inmate Disciplinary Policy.
Code 114/(A): Sexual Assault By Force
Code 205/(A): Engaging in a Sex Act
Code 206/(A): Making a Sexual Proposal
Code 221/(A): Being in an Unauthorized Area with a Member of the Opposite Sex
Code 229/(A): Sexual Assault Without Force
Code 300/(A): Indecent Exposure
Code 404/(A): Using Abusive or Obscene Language
Staff Misconduct: The Standards of Employee Conduct prohibit employees from engaging
in, or allowing another person to engage in sexual, indecent, profane or abusive language or
gestures, and inappropriate visual surveillance of inmates. Influencing, promising or
threatening an inmate’s safety, custody, privacy, housing, privileges, work detail or program
status in exchange for sexual favors is also prohibited.
What is sexually abusive behavior? According to federal law (Prison Rape Elimination
Act of 2003) sexually abusive behavior is defined as:
Rape: the carnal knowledge, oral sodomy, or sexual assault with an object or sexual fondling
of a person FORCIBLY or against that person’s will;
The carnal knowledge, oral sodomy, or sexual assault with an object or sexual fondling of a
person not forcibly or against the person’s will, where the victim is incapable of giving
consent because of his/her youth or his/her temporary or permanent mental or physical
incapacity; or
The carnal knowledge, oral sodomy, or sexual assault with an object or sexual fondling of a
person achieved through the exploitation of the fear or threat of physical violence or
bodily injury;
Carnal Knowledge: contact between the penis and vulva or the penis and the anus, including
penetration of any sort, however slight;
35
Oral Sodomy: contact between the mouth and the penis, the mouth and the vulva, or the
mouth and the anus;
Sexual Assault with an Object: the use of any hand, finger, object, or other instrument to
penetrate, however slightly, the genital or anal opening of the body of another person
(NOTE: This does NOT apply to custodial or medical personnel engaged in evidence
gathering or legitimate medical treatment, nor to health care provider’s performing body
cavity searches in order to maintain security and safety within the prison).
Sexual Fondling: the touching of the private body parts of another person (including the
genitalia, anus, groin, breast, inner thigh, or buttocks) for the purpose of sexual gratification.
Sexual Harassment: repeated and unwelcome sexual advances, requests for sexual favors,
or verbal comments, gestures, or actions of a derogatory or offensive sexual nature by one
inmate/detainee/resident to another; or repeated verbal comments or gestures of a sexual
nature to an inmate/detainee/resident by a staff member/contractor/volunteer, including
demeaning references to gender, sexually suggestive, or derogatory comments about body
or clothing, or obscene language or gestures.
Sexual Misconduct (staff only): the use of indecent sexual language, gestures, or sexually
oriented visual surveillance for the purpose of sexual gratification.
An incident is considered Inmate-on-Inmate Abuse/Assault when any sexually abusive
behavior occurs between two or more inmates. An incident is considered Staff-on-Inmate
Abuse/Assault when any sexually abusive behavior is initiated by a staff member toward
one or more inmates. It is also considered Staff-on-Inmate Abuse/Assault if a staff member
willingly engages in sexual acts or contacts that are initiated by an inmate.
NOTE: Sexual acts or contacts between two or more inmates, even when no objections
are raised, are prohibited acts, and may be illegal. Sexual acts or contacts between an
inmate and a staff member, even when no objections are raised by either party, are
always forbidden and illegal. Inmates who have been sexual assaulted by another
inmate or staff member will not be prosecuted or disciplined for reporting the assault.
However, inmates will be penalized for knowingly filing any false report
** Please be aware that both male and female staff routinely work and visit inmate
housing areas. **
Contact Offices
U.S. Department of Justice
Office of the Inspector General
Investigations Division
950 Pennsylvania Avenue, NW Suite 4706
Washington, D.C. 20530-0001
36
Federal Bureau of Prisons
Central Office
National PREA Coordinator
400 First Street, NW, Room 4027
Washington, D.C. 20534
Federal Bureau of Prisons
Mid-Atlantic Regional Office
Regional PREA Coordinator
302 Sentinel Drive, Suite 200
Annapolis Junction, MD 20701
Federal Bureau of Prisons
North Central Regional Office
Regional PREA Coordinator
Gateway Complex Tower II, 8th Floor
400 State Avenue
Kansas City, KS 66101-2492
Federal Bureau of Prisons
Northeast Regional Office
Regional PREA Coordinator
U.S. Customs House, 7th Floor
2nd and Chestnut Streets
Philadelphia, Pennsylvania 19106
Federal Bureau of Prisons
South Central Regional Office
Regional PREA Coordinator
U.S. Armed Forces Reserve Complex
344 Marine Forces Drive
Grand Prairie, Texas 75051
Federal Bureau of Prisons
Southeast Regional Office
Regional PREA Coordinator
3800 North Camp Creek Parkway, SW
Building 2000
Atlanta, GA 30331-5099
Federal Bureau of Prisons
Western Regional Office
Regional PREA Coordinator
7338 Shoreline Drive
Stockton, CA 95219
37
Third-party reporting (outside of institution):
https://www.bop.gov/inmates/custody_and_care/sexual_abuse_prevention.jsp
Escorted Trips: Bedside visits and funeral trips may be requested when an immediate family
member is seriously ill, in critical condition, or has passed away. If approved, inmates will be
escorted to the location by a Correctional Staff member. All expenses will be borne by the
inmate, except for the first eight hours of each day that the employee is on duty. There are
occasions when an escorted trip may be denied. Requests for escorted trips may be denied if it is
perceived that staff may be harmed or if security concerns exist which outweigh the need to visit
the community.
Furloughs: A furlough is an authorized absence from an institution by an inmate who is not
under escort of a staff member, a U.S. Marshal, other federal or state agent. Furloughs are a
privilege, not a right, and are only granted when clearly in the public interest and for the
furtherance of a legitimate correctional goal. Ordinarily, inmates with a history of violence will
not be granted social furloughs. The Bureau has a furlough program for inmates who have
community custody and have two (2) years or less from their anticipated release date. An inmate
who meets the eligibility requirements may submit an application for furlough to staff for
approval.
Central Inmate Monitoring Program: The Central Inmate Monitoring Program (CIM) is a
method for the Bureau’s Central and Regional Offices to review the transfer, temporary release,
and participation in community activities of inmates.
Classification as a CIM case does not, in and of itself, prevent an inmate from participating in
community activities. All inmates with CIM assignments will be notified by their Case
Managers of classification into or out of the program.
Release Preparation Programming: The Release Preparation Program is designed to assist
inmates in preparing for release. Inmates will be given aid in developing plans for their personal
lives and for work. These programs offer classes and seminars concerning the personal, social
and legal responsibilities of civilian life. Routinely scheduled informational sessions with U.S.
Probation Officers, U.S. Parole Commission members, other agencies, and employers are
available. In all units, Release Preparation programs will be emphasized and staff will address
concerns about readjustment, current community issues, and education/vocational opportunities.
For eligible inmates, furloughs and community corrections center (halfway house) placements
will be considered.
Religious Services: The Religious Services Department provide pastoral care and religious
accommodation to individual and group religious beliefs and practices in accordance with the
law, Federal regulations and BOP policy. The Chaplains offer religious worship, education,
counseling, spiritual direction, support and crisis intervention to meet the diverse religious needs
of inmates. BOP Chaplains also oversee the religious diet program, ceremonial religious meals
38
and religious holiday observances. All Chaplaincy Services’ programming is directed to
promote BOP reentry goals. The Life Connections’ orientations and reentry programs highlight
our faith-based priorities. Religious group prayers are only permitted in the Religious Services
Department. Only individual prayers are permitted in the units. All religious items worn by
inmates must correspond to their religious preference in Sentry. Fezzes, and kurta shirts with
baggy pants are authorized to be worn only in the Religious Services Department.
Inmate Financial Responsibility Program: Under the Crime Control Act of 1992, the Federal
Bureau of Prisons was required to develop a program to collect inmate funds to repay financial
obligations. All designated inmates are required to develop a financial plan to meet their
financial obligations to the courts. The obligations may include: special assessments, court
ordered restitution, fines and court costs, judgements in favor of the U.S., other debts owed the
Federal Government, and other court-ordered obligations (e.g., child support, alimony, others
judgements). Institution staff assist the inmate with a contract, but the inmate is responsible for
making all payments required, either from earnings within the institution, or from outside
resources. If an inmate has satisfied the financial obligation, he must provide documentation of
compliance and payment to the unit team. If an inmate refuses to meet his obligations, the
inmate cannot receive performance pay above the maintenance pay level. The status of any
financial plans will be included in all progress reports, and will be considered by staff when
determining an inmate security and custody level, job assignments, eligibility for community
activities, and institutional program changes. The U.S. Parole Commission will also review
financial responsibility progress at parole hearings.
Savings Account Procedures: Inmates are encouraged to save money for release needs. Your
Correctional Counselor can assist you in opening a savings account in your release area. Inmates
may open and maintain a single signature statement savings account. Joint accounts are not
permitted. Withdrawals are not permitted prior to release from confinement. Exceptions for
emergency situations may be granted by the Unit Manager who will notify the bank in writing.
Transfer of funds from one individual’s account to another individual’s account is prohibited.
Inmates are not permitted to be in possession of bank books. Therefore, the bank books will be
mailed directly to the Unit Manager on behalf of the inmate. Inmates may receive monthly
statements concerning interest payments, deposits, or withdrawals.
Barber Shop: Haircuts and hair care services are authorized in the barber shop only. Hours of
operation will be posted in each of the housing units and the Barber Shop. Inmates must submit a
request to the Captain’s Secretary for haircuts. Inmates will then be placed on callout for the
barber shop. Only inmates on callout and barbers are permitted in the barber shop. Any inmate
found in the barber shop when not on callout will be subject to disciplinary action.
Health Services Department: The overall Bureau health care delivery system includes local
medical facilities, as well as the major medical facilities. On-site medical care is available 16
hours a day. For routine care, inmates who wish to be seen on sick call for evaluation of medical
problems are required to report to a prescribed location for sign-up. Inmates must have their ID
39
available for positive identifications, sign-up for sick call from 6:30 to 6:45 a.m. on Mondays,
Tuesdays, Thursdays and Fridays except on Holidays. Inmates who become ill after the regular
sick call appointment sign-up period should ask their work supervisor or Unit Officer to call the
Health Services Unit for further instruction. Inmates in detention or segregation units are unable
to sign up for this procedure. For that reason, a staff member from Medical Services tours these
housing units daily. During the A&O Lecture the Health Service Administrator will provide
additional information regarding medical services.
Infection Control: The number one way to prevent the spread of infection and protect yourself
from infections is to WASH YOUR HANDS, with soap and water and towel dry. In the housing
unit it is expected that you use your personal soap and towel. The Health Service Department in
conjunction with the Safety Department have placed waterless soap dispensers in high volume,
high risk areas such as Food Service, this is to provide you protection in areas without soap and
water. Soap and water is always the preferred method of hygiene. Please always observe
Respiratory etiquette. Cover your mouth with a tissue, your shirt, or bend of your elbow, throw
away your tissue, then wash your hands! Many infections/viruses are spread through contract
with shared items, such as, door knobs, common surfaces, and personal hygiene items therefore,
cleaning these surfaces often is a year-round effort. You should never share razors, tooth
brushes, was cloths, etc. Blood borne infections are spread by coming in contact with blood or
body fluids from another individual. You should avoid contact with another individuals blood at
all times. Tattoos are one of the biggest causes of infections to include bacterial infections such
as MRSA. You should never receive a tattoo while incarcerated. During the A&O Lecture, the
Health Service Administrator will provide additional information regarding medical services.
ID Card: Must be brought each time you come to Health Services.
You must bring your ID picture card and verify your ID number each time you visit Health
Services. This ensures compliance with the double check ID system.
OUT OF BOUNDS: Inmates should not be in the Health Services area unless they:
a. Have an appointment or are scheduled for call out,
b. Have obtained approval from their detail supervisor or block officer, or
c. Are making use of the time period set aside for sick call sign up or pill line.
Inmates who come by Health Services without prior approval are out of bounds and may receive
an incident report.
CATEGORIES OF CARE
The Bureau of Prisons assigns medical problems to one of five categories of care:
a. Medically Necessary - Acute or Emergent: A condition that, if not immediately treated,
is life-threatening, likely to cause blindness, or irreversible loss of function.
b. Medically Necessary - Non-Emergent. A condition that, if untreated, will result in
premature death, or interfere with the possibility of later repair; or creates a level of pain
or discomfort which impairs the ability to conduct activities of daily living.
40
c. Medically Acceptable - Not Always Necessary. Medical conditions whose treatment may
be delayed without jeopardizing the life, sight, or bodily function of the patient.
d. Limited Medical Value. Medical conditions in which treatment provides little or no
medical value, are not likely to provide substantial long-term gain, or are expressly for the
inmate’s convenience.
e. Extraordinary. Medical interventions are deemed extraordinary if they affect the life of
another individual, such as organ transplantation, or are considered investigational in
nature.
TRIAGE
a. Triage is the determining what category of care a patient should be placed in. The purpose
of Triage is to make sure that truly urgent conditions are given priority treatment.
b. During triage the following will occur: The inmate will provide a brief history by
completing the Chronological Record of Medical Care form; vital signs will be taken, if
indicated; an appointment will be scheduled within a time frame appropriate for the
inmate’s medical needs; or, if no follow-up appointment is warranted, the inmate will be
advised of other options (e.g. obtaining over-the-counter medications from the
Commissary, submitting an Inmate Request to Staff Member, etc).
SCOPE OF SERVICES
a. The Bureau of Prisons will treat all Medically Necessary Emergent & Non-Emergent
Conditions.
b. Medical problems falling within Medically Acceptable - Not Always Necessary Category
are essentially Elective Procedures. These procedures require approval of the Institution’s
Utilization Review Committee. The Committee considers such factors as: the risks and
benefits of the treatment; available financial resources; available medical consultant
resources; medical treatment received prior to incarceration; prognosis in the absence of
treatment; the effect the intervention is likely to have on the inmate’s ability to conduct
activities of daily living; the likely effect delay in care would have on subsequent treatment,
etc.
c. Medical problems falling within the Limited Medical Value or Extraordinary Categories
are ordinarily not treated by the Bureau of Prisons.
d. Consultants and Referrals: All care that is provided by the Bureau of Prisons will be
consistent with community standards of care. When available, and when required,
community consultants will be contracted for commonly needed services such as
cardiology, dermatology, endocrinology, general surgery, ophthalmology, optometry,
orthopedics, psychiatry, radiology, and urology. Additionally, patients may also be
referred to Bureau of Prisons Medical Referral Centers
INMATE COPAYMENT PROGRAM
Pursuant to the Federal Prisoner Health Care Copayment Act (FHCCA) of 2000 (P.L. 106-294,
18 U.S.C. '4048), The Federal Bureau of Prisons and FCI/FSL ELKTON, provide notice of the
Inmate Copayment Program for health care, effective October 3, 2005.
a. Application: The Inmate Copayment Program applies to anyone in an institution under
41
the Bureau’s jurisdiction and anyone who has been charged with or convicted of an
offense against the United States, except inmates in inpatient status at a Medical Referral
Center (MRC). All inmates in outpatient status assigned to the General Population are
subject to copay fees.
b. Health Care Visits with a Fee:
1. You must pay a fee of $2.00 for health care services, to include dental, will be
charged to your Inmate Commissary Account, per health care visit, if you receive
health care services in connection with a health care visit that you requested,
except for services described in section C., below.
These requested appointments include Sick Call and after-hours requests to see a
health care provider. If you ask a non-medical staff member to contact medical
staff to request a medical evaluation on your behalf for a health service not listed
in section C., below, you will be charged a $2.00 co-pay fee for that visit.
2. You must pay a fee of $2.00 for health care services, charged to your Inmate
Commissary Account, per health care visit, if you are found responsible through
the Disciplinary Hearing Process to have injured an inmate who, as a result of the
injury, requires a health care visit.
c. Health Care Visits with no Fee:
We will not charge a fee for:
1. Health care services based on health care staff referrals;
2. Health Care staff-approved follow-up treatment for a chronic condition;
3. Preventive health care services;
4. Emergency services;
5. Prenatal care;
6. Diagnosis or treatment of chronic infectious diseases;
7. Mental health care; or
8. Substance abuse treatment.
If a health care provider orders or approves any of the following, we will also not charge
a fee for:
$ Blood pressure monitoring;
$ Glucose monitoring;
$ Insulin injections;
$ Chronic care clinics;
$ TB testing;
$ Vaccinations;
$ Wound Care; or
$ Patient education.
Your health care provider will determine if the type of appointment scheduled is subject to a co-
42
pay fee.
d. Indigence: An indigent inmate is an inmate who has not had a trust fund account
balance of $6.00 for the past 30 days.
If you are considered indigent, you will not have the co-pay fee deducted from your
Inmate Commissary Account.
If you are NOT indigent, but you do not have sufficient funds to make the co-pay fee on
the date of the appointment, a debt will be established by TRAFFICS, and the amount
will be deducted as funds are deposited into your Inmate Commissary Account.
e. Complaints: You may seek review of issues related to all health service issues including
co-payment fees through the Bureau=s Administrative Remedy Program (see 28 CXR
part 542).
OBTAINING HEALTH CARE
a. Emergency Care: All emergencies or injuries will be screened for priority of treatment
and then will be examined accordingly. Appropriate medical care will be provided by
institutional Health Services staff. Medical treatment on evenings, mornings, weekends,
and federal holidays is limited to treatment of acute problems only. Treatment needs will
be determined by the medical staff. Access to emergency medical care is obtained by
notifying any staff member or activation of the inmate duress system. Any emergency or
injury, must be reported to Bureau of Prisons staff immediately.
b. Questions Regarding Health Services, Requests For Medical Care, Dental Care,
Sick Call, Lab Results, X-Ray Results, Eye Glasses, Etc.
1. All other Non-Emergency requests require completion of the
CHRONOLOGICAL RECORD OF MEDICAL CARE.
2. These triage forms are obtained and filled out by you, the inmate appropriately
during sick-call sign-up, which begins at 0630hours-0645hours on Monday-
Tuesday-Thursday-Friday.
3. The PA will triage your sick call form, may choose to have you come back at a
later time or another date. He/she will give you an appointment slip and also have
you put on call out.
4. You must turn the form in yourself so the PA can ask any questions he/she may
have about your problem.
MEDICAL RECORDS: Medical Records will conduct Open House every Wednesday between
the hours of 9:00 a.m. - 11:00 a.m. at the FCI and every Tuesday at 9:00 a.m. at the FSL.
43
DENTAL SICK-CALL: Is for conditions, such as toothaches, abscesses, temporary fillings, etc.
All routine appointments will be scheduled via institutions call-outs.
SPECIAL HOUSING INMATES: Inmates placed in Special Housing will be seen by a
medical staff (Nurse/Physician’s Assistant) during daily morning rounds. Inmates with routine
medical and dental care concerns will be addressed by their primary care clinician on Mondays,
Tuesdays, Thursdays, and Fridays.
PHYSICAL EXAMINATIONS:
a. All new commitments to the Federal Bureau of Prisons System will be scheduled for a
complete physical examination, which is mandatory, within 14 days of arrival at this
institution.
b. An inmate being released from custody may request a medical evaluation if he or she has
not had one within one year prior to the expected date of release. One should be
conducted within two months prior to release.
c. Periodic visits to review the inmate=s need for and receipt of preventative health care
services is recommended at least at the following intervals:
$ Every three years, for sentenced inmates under age 50
$ Annually, for inmates 50 years of age and older.
The frequency of monitoring inmates should be patient-specific, and adjusted as clinically
necessary to monitor significant changes in a parameter such as weight or blood pressure.
ANNUAL IMMUNIZATION/SCREENING:
a. All inmates will be scheduled for the tuberculosis screening on an annual basis. This
screening will be in the form of the tuberculin skin test. An inmate may not request to
substitute a chest radiograph for a screening tuberculin skin test. (P6190.03) the date of
these screenings will be based on the inmate’s previous test date.
b. During the flu season which is typically in early winter, inmates will have the influenza
vaccination or "flu shot" on an availability basis. Since some seasons cause the supply of this
vaccination to be short, it will depend on the availability of the vaccine and the inmate’s medical
priority. Procedures for this optional vaccine will be posted via Trulincs to the inmate
population.
PHARMACY:
ID Card must be brought each time you come to Health Services. You must bring your ID
picture card and verify your ID number each time you pick up medication from the pharmacy.
44
This ensures compliance with the double check ID system.
a. Medication Pick Up: Monday - Friday. Medications prescribed during sick call can
be picked up at the next available pill line. Inform the PA if your medications were
unavailable for pick up or if you had some other problems with your medications.
b. Pill Line Times: For diabetics and patients taking restricted medications are:
Daily Medication Lines at FCI Monday-Friday
6:15AM AM Insulin line
07:15AM -07:30AM Regular Pill-line
5:00PM PM Insulin line
7:30PM-7:45PM Restricted Pill-line
Weekends at FCI
07:15AM -07:30AM AM Insulin line
Daily Medication Lines at FSL Monday-Sunday
6:00AM AM Insulin line
Medication pick up
Restricted pill-line
3:00PM -3:15PM PM Insulin line
Medication Pick-up
Restricted Pill-line
c. Restricted medications: Will be issued only on a dose-by-dose basis and must be taken
in full view of the person issuing the drug. You will be required to allow the dispensing
individual to inspect your mouth after accepting the medication.
d. Refills:
1. All refills have an expiration date. Check the lower right corner on the label. If it
is expired, you must complete a new Chronological Record of Medical Care form
for a new prescription.
2. All refills have a limited number of refills. Check the lower left corner of the
label. If it is expired, you must complete a new Chronological Record of Medical
Care for a new prescription.
e. Over-The-Counter Medications (OTC) P6541.02, 11/17/2004, requires that personal
resources will be used by inmates to obtain OTC medications that are indicated for
cosmetic and general hygiene issues or symptoms of minor medical ailments.
45
1. Patients will be referred to the commissary if their symptoms can be partially
controlled by items available through the commissary.
2. Inmates will purchase OTC items from the commissary with their personal funds.
The pharmacist will not dispense OTC medications prescribed by the clinician
for non-indigent inmates. Inmates who are listed on the TRUEFACS database
as indigent may receive up to two OTC medications per week from the institution
pharmacy if a clinician determines that the medications are medically necessary.
These requests will be made to the Pharmacist on Wednesday pill line.
IDLE, CONVALESCENCE, AND MEDICAL ASSIGNMENTS:
a. In situations where it is necessary to restrict the inmate activities due to health concerns,
an inmate may be placed on Idle, Convalescence, or Medically Unassigned status. The
medical staff will issue you a Medical Duty Status form that identifies your limitations. It
is the inmate=s responsibility to deliver one copy to his work supervisor and one copy to
his unit officer. The following is a synopsis of restrictions for each type of medical
limitation status:
b. Idle: Temporarily disability not to exceed three days duration including weekends and
holidays. Restricted to your room except for meals, barbering, religious services,
sick-call, visits, and call-outs. No recreation activity.
c. Convalescence: Recovery period for an operation, injury, or serious illness. Not less than
four days and not to exceed 30 days, subject to renewal. Excused from work and may not
participate in recreation activities.
d. Medically Unassigned/totally Disabled: Totally unemployable and unassigned because
of physical or mental handicap for a specific time period or indefinitely.
e. Restricted Duty: Restricted from specific activities because of existing physical or
mental handicap for a specific time period or indefinitely.
1. Lower Bunk Assignments will be issued by medical staff only if the inmate:
• Paraplegic with wheelchair
• Seizure Disorder, on medication OR off medication because of medical non-
compliance
• IDDM/NIDDM with peripheral neuropathy
• Arm or leg prosthesis
• Patients with foot drop and/or AFO brace
• Arm or leg casts (90 days after cast removal)
• Severe DJD/OA
• Obesity (BMI greater than 40)
46
• Previous laminectomy
• Patients on multiple psychotropic medications at the Clinical Director’s discretion
• Patients on Coumadin
• Legally Blind greater than 20/200 (corrected)
• C-PAP Machine
• Post hospital patients (up to 90 days)
2. SPECIAL SHOES
Health Services will provide custom shoes or orthotic devices if medically
necessary to accommodate inmates with significant foot deformity, or to decrease
the chance of injury to feet with decreased sensation.
(A) All requests for inmates to have custom shoes or orthotics will be
submitted to the Utilization Review Committee for approval on a
Consultation Sheet.
(B) The Clinical Director or his designee must approve all requests for
purchase of the custom shoes or orthotics.
(C) All custom shoes and orthotics will be purchased through the Health
Services Cost Center.
3. FOOD SERVICE: The only medical restrictions from being assigned to Food
Service are chronic infectious diarrhea and chronic draining skin lesions.
RIGHTS/RESPONSIBILITY
While in the custody of the Federal Bureau of Prisons, you have the right to receive health care
in a manner that recognizes your basic human rights. You also accept the responsibility to
cooperate with your health care plans and respect the basic human rights of your health care
provider.
Your Health Care Rights:
Your Responsibilities:
1. You have the right to access health care
services based on the local procedures at this
institution. Health services include medical,
dental, and all support services.
1. You have the responsibility to comply with
the health care policies of this institution and
follow recommended treatment plans
established for you by the health care staff.
2. You have the right to know the name and
professional status of your health
care providers
and to be treated with respect, consideration,
and dignity.
2. You have the responsibility to behave
respectfully and treat your
providers as
professionals and follow their instructions to
maintain
and improve your overall health.
47
3. You have the right to address any concerns
regarding your health care to any member of the
institutional staff including the physician, the
Health Services Administrator, members of
your Unit Team, the Associate Warden, and the
Warden
3. You have the responsibility to address your
concerns in the accepted format, such as the
Inmate Request to Staff Member
form, at main
line, or the accepted
Inmate Grievance
Procedures.
4. You have the right to provide the Bureau of
Prisons with
Advance Directives or a Living
Will
that would provide the Bureau of Prisons
with instructions if you are admitted as an
inpatient to a hospital.
4. You have the responsibility to provide the
Bureau of Prisons with accurate information to
complete this
agreement.
5. You have the right to be provided with
information regarding your diagnosis,
evaluation,
treatment, and prognosis. You also
have the right to participate in decisions
involving your health care.
5. You have the responsibility to keep this
information confidential.
You have the
responsibility to provide complete and accurate
information involving your health care.
6. You have the right to obtain copies of certain
releasable portions of your health record.
6. You have the responsibility to be familiar
with the current policy and abide by such to
obtain these records.
7. You have the right to be examined in privacy.
7. You have the responsibility to comply with
security procedures should security be required
during your exa
mination.
8. You have the right to participate in health
promotion and disease prevention programs,
including those providing education regarding
infectious disease.
8. You have the responsibility to maintain your
health and not to endanger
yourself, or others,
by participating in activities that could result in
the spreading or catching of infectious diseases.
9. You have the right to report complaints of
pain to your health care provider, have your
pain assessed, managed in a timely manner
, be
provided information about pain management
as well as information on the limitations and
side effects of pain treatments.
9. You have the responsibility to communicate
with your health care provider honestly
regarding your pain and your
concerns about
your pain. You also have the responsibility to
adhere to the prescribed treatment plan and
medical restrictions. It is your responsibility to
keep your provider informed of both positive
and negative changes in your condition to
assure timely follow-up.
48
10. You have the right to receive prescribed
medications and treatments in a timely manner,
consistent with the recommendations of the
prescribing health care provider.
10. You have the responsibility to be honest
with your health care provid
er(s),
regarding any
allergies and sensitivities, and all medications
you are taking to include over the counter and
dietary supplements. You have the
responsibility
to comply with prescription
treatments and follow prescription orders. You
also have the
responsibility not to provide any
other person with your medication or other
prescription item.
11. You have the right to be provided healthy
and nutritious food. You have the right to
instructions regarding a healthy diet.
11. You have the responsibility to eat healthy
and not abuse or waste food or drink.
12. You have the right to request a routine
physical examination as defined in the Bureau
of Prisons policy.(If you are under the age of
50, once every 2 years, if over the age of 50,
onc
e a year and within one year of your release.
12. You have the responsibility to notify
medical staff that you wish to have an
examination.
13. You have the right to dental care as defined
in the Bureau of Prisons policy to include
preventative services, em
ergency care, and
routine care.
13. You have the responsibility to maintain
your oral hygiene and health.
14. You have the right to a safe, clean, and
healthy environment that includes smoke free
living areas.
14. You have the responsibility to maintain the
cleanliness of personal and common areas and
safety in consideration of others. You have the
responsibility to report an unsafe act you have
witnessed. You have the responsibility to
follow smoking regulations.
15. You have the right to refuse medical
treatment in accordance with the Bureau of
Prisons policy. Refusal of certain diagnostic
tests for infectious diseases can result in
administrative actions against you. You have
the right to be counseled regarding the possi
ble
consequences of refusing medical treatment.
15. You have the responsibility to notify health
services regarding any ill
-effects that occur as a
result of your refusal. You also accept the
responsibility to sign the treatment refusal form.
16. In the case of language or cultural
differences, all care will be taken to see that
16. You have the responsibility to advise health
services staff of any communication difficulties
49
staff make reasonable attempts to communicate
in the language or manner primarily used by the
patient.
in regards to your medical needs and/or
treatments.
On-The-Job Injuries: Whenever an inmate worker is injured while in the performance of
assigned duty, regardless of the extent of the injury, the inmate shall immediately report the
injury to his official work detail supervisor. The work detail supervisor shall immediately secure
such first aid, medical or hospital treatment as may be necessary for the proper treatment of the
injured inmate. Refusal by an inmate worker to accept such medical, surgical, hospital, or first
aid treatment recommended by medical staff or by other medical professionals may result in
denial of any claim for compensation for any impairment resulting from the injury.
CONTACT WITH THE COMMUNITY AND PUBLIC
Correspondence: In most cases, inmates are permitted to correspond with the public, family
members, and others without prior approval or the maintenance of a correspondence list.
Outgoing mail is placed in mailboxes in the housing units. Outgoing mail for inmates in low
security institutions and pre-trial inmates may be sealed, in accordance with the Bureaus
open correspondence privileges. Outgoing mail in higher security level institutions may be
inspected by staff and must be unsealed when deposited in the institution mailbox. The outgoing
envelope must have the inmate=s name, registration number, and return address in the upper left
hand corner.
Inmates must assume responsibility for the contents of all of their letters. Correspondence
containing threats, extortion, etc., may result in prosecution for violation of Federal laws.
Inmates may be placed on restricted correspondence status based on misconduct or as a matter of
classification. The inmate is notified of this placement and has the opportunity to respond.
There is no mail service at many institutions on weekends and holidays.
Incoming Correspondence: First class mail is distributed Monday through Friday (except
holidays) and ordinarily by the evening watch officer in each living unit. Newspaper and
magazines may also be delivered at this time. Inmates will be placed on the call-out for the mail
room to receive certified and legal mail. The number of incoming letters an inmate may receive
will not be limited unless the number received places an unreasonable burden on the institution.
Inmates are asked to advise those writing to them to put the inmate=s registration number, unit
and FCI Elkton, or FSL Elkton on the envelope to aid the prompt delivery of mail. All inmate
packages received at the institution must have prior authorization. Ordinarily, authorizations for
inmates to receive incoming packages will be limited to release clothing only.
The introduction of narcotics through the mail and use of narcotics by inmates continues to pose
a threat to the safety and security of staff and inmates. To assist staff in reducing potential drug
introduction through the mail, the following modified incoming mail procedures have been
50
reviewed and approved. Any mail that is not in compliance with these modified procedures may
be rejected.
• All incoming general correspondence envelopes and paper must be white in color.
• If any incoming correspondence envelop is other than white, is written on paper other
than white, or contains glitter, stickers, lipstick, is stained or contains an oily substance, it
will be rejected.
• Postage stamps on all incoming mail may be removed.
• All incoming inmate general correspondence greeting cards must be commercially
purchased and in a white envelope. No “homemade” cards are authorized.
The above modified processing procedures do not apply to appropriately marked legal/special
mail.
Incoming Publications: The Bureau permits inmates to subscribe to and receive publications
without prior approval. The term Apublication means a book, single issue of a magazine or
newspaper, or material addressed to a specific inmate, such as advertising brochures, flyers, and
catalogs. An inmate may receive soft cover publications (paperback books, etc.) from any
source an inmate may receive hardcover publications and newspapers only from a publisher or a
book club. Accumulation of publications will be limited to 5 magazines (not to be more than 3
months old) and to the amount that can be neatly stored in the locker provided in each room, due
to sanitation and fire safety concerns. The Unit Manager may allow more space for legal
publications upon request. The Warden will reject a publication if it is determined to be
detrimental to the security, good order or discipline of the institution, or if it might facilitate
criminal activity. Publications which may be rejected meet one of the following criteria:
It depicts or describes procedures for the construction or use of weapons, ammunition, bombs, or
incendiary devices. It depicts, encourages, or describes methods of escape from correctional
facilities, or contains blueprints, drawings, or similar descriptions of Bureau of Prisons
institutions. It depicts or describes procedures for the brewing of alcoholic beverages or the
manufacture of drugs. It is written in code. It depicts, describes, or encourages activities which
may lead to the use of physical violence or group disruption. It encourages or instructs in the
commission of criminal activity. It is sexually explicit material.
Special Mail: is a category of correspondence which may be sent out of the institution unopened
and unread by staff. Special/Legal Mail is to be brought to CSD during the morning mail call.
Special/Legal mail includes correspondence to the: President and Vice-President of the United
States, U.S. Department of Justice (including Bureau of Prisons), U.S. Attorneys Offices,
Surgeon General, U.S. Public Health Service, Secretary of the Army, Navy or Air Force, U.S.
Courts, U.S. Probation Officers, Members of the U. S. Congress, Embassies and Consulates,
Governors, State Attorneys General, Prosecuting Attorneys, Directors of State Department of
Corrections, State Parole Commissioners, State Legislators, State Courts, State Probation
Officers, other Federal and State law enforcement officers, attorneys, and representatives of the
51
news media. Special Mail also includes mail received from the following: President and Vice-
President of the United States, Attorneys, Member of U.S. Congress, Embassies and Consulates,
the U.S. Department of Justice (excluding the Bureau of Prisons), other Federal law enforcement
officer, U.S. Attorneys, State Attorneys General, Prosecuting Attorneys, Governors, U.S. Courts,
and State Courts.
A designated staff member, opens incoming Special Mail in the presence of the inmate. This
mail will be checked for physical contraband and for qualification as special mail. The
correspondence will not be read or copied if the sender has accurately identified himself or
herself on the envelope and it clearly indicates that the correspondence is special mail only to be
opened in the presence of the inmate. Without adequate identification as Special Mail, staff will
treat the mail as general correspondence. In this case, the mail will be opened, read, and
inspected.
Inmate Correspondence with Representative of the News Media: An inmate may write
through Special Mail procedures to representatives of the new media if specified by name or
title. The inmate may not receive compensation or anything of value for correspondence with the
news media. The inmate may not act as a reporter, publish under act as a reporter, publish under
a byline, or conduct a business or profession while in Bureau custody. Representatives of the
news media may initiate correspondence with an inmate. Correspondence from a representative
of the news media will be opened, inspected for contraband, for qualifications as media
correspondence and for content which is likely to promote either illegal activity or conduct
contrary to regulations.
Correspondence Between Confined Inmates: An inmate may be permitted to correspond with
an inmate confined in another penal or correctional institution. This is permitted if the other
inmate is either a member of the immediate family, or is party in a legal action (or witness) in
which bother parties are involved. The following additional limitations apply: Such
correspondence may always be inspected and read by staff at the sending and receiving
institutions (it may not be sealed by the inmate). The Unit managers at both institutions must
approve the correspondence for Bureau confined inmates. If the other inmate resides in a state
facility, both respective Wardens must approve the correspondence.
Rejection of Correspondence: The Warden may reject correspondence sent by or to an inmate
if it is determined to be detrimental to the security, good order, or discipline of the institution, to
the protection of the public, or if it might facilitate criminal activity. Examples include: Matter
which is non-mailable under law or postal regulations. Information of escape plots, of plans to
commit illegal activities, or to violate institution rules. Direction of an inmates business
(prohibited act 408). An inmate may not direct a business while confined. This does not,
prohibit correspondence necessary to enable an inmate to protect property or funds that were
legitimately his at the time of his commitment. An inmate may correspond about refinancing a
mortgage for his home or sign insurance papers. However, the inmate may not operate (for
example) a mortgage or insurance business while confined in the institution
52
Notice of Rejection: The Warden will give written notice to the sender concerning the rejections
of mail and the reasons for rejection. The sender of the rejected correspondence may appeal the
rejection. The inmate will also be notified of the rejection of correspondence and the reasons for
it. The inmate also has the right to appeal the rejection. The Warden shall refer the appeal to a
designated officer other than the one who originally disapproved the correspondence. Rejected
correspondence ordinarily will be returned to the sender.
Change of Address/Forwarding of Mail: Inmate may obtain change of address cards from
the institution mail room. These cards should be completed by inmates who are being released
or transferred, to notify correspondents of a change in address. Any general mail received after
30 days will be returned to sender. Special mail will continue to be forwarded after 30 days.
Certified/Registered Mail: Inmates desiring to use certified, registered, or insured mail may do
so, subject to handling methods established at each institution. An inmate may not be provided
services such as express mail, private carrier service, COD, or stamp collecting while confined.
Scales and certified materials will be available in the law library.
Funds Received Through the Mail: To assure the correct posting to accounts of monies
received through the mail at the National Lock Box, checks, and money orders must contain the
inmates committed name and registration number. Any checks or money orders not accepted
because they are incorrectly prepared will be returned to sender with a letter of explanation.
Telephones are to be used for lawful purposes only. Threats, extortion, etc. may result in
prosecution. All inmates’ telephones are subject to monitoring and recording. Inmates
must contact their Unit Manager to arrange an unmonitored attorney call.
Telephones: While policy specifically allows inmates to make one call every three months, in
many institutions there is no specific limit on the number of phone calls that an inmate may
make. It is expected that each inmate will handle his calls in such a manner that will allow the
equal use of the phone by all inmates. Call should be limited in length when others are waiting.
Telephones will not be used to conduct a business or during your normal working hours.
(Time you are normally scheduled to work). Telephone procedures are posted on each side
of the units.
FCI-FSL ELKTON has the Inmate Telephone System (ITS) and collect calls. This system uses
a Personal Access Code (PAC). It allows you to call up to thirty approved numbers. In order to
use the system, you will have to transfer funds from your commissary account to your individual
telephone account. There are telephones located in each housing unit for your use. No third
party or credit card calls can be made on these lines. Collect calls can also be made to
approved telephone numbers. Phone time will be purchased from the commissary. Forms for
53
updating telephone numbers may be obtained for the Unit Counselor.
Secret PAC: (nine digit) number. This will allow you to place a call by first entering one (1) the
telephone number, (9) digit PAC number. All calls are automatically terminated after 15 minutes.
Additionally, there is a one hour waiting period between calls.
Changes to your phone list may be made on any day up to once a month. Additional changes
will be permitted when staff determine that the inmate has demonstrated need for prompt
communication, i.e., family emergency, etc.
VISITING
Inmates are encouraged to have visits to maintain family and community ties. Visiting hours are
established locally and provided to inmates so they can advise their prospective visitors. Visiting
may be limited on an hourly, or other allocation basis to ensure equitable access to visiting
facilities. There will not be a point system utilized. However, visits on weekend days (Saturday
and Sunday) will be determined by the fifth digit of the inmates register number. Inmates with
odd numbers will be permitted to visit one weekend and inmates with even numbers will be
permitted to visit the next weekend. New inmates are asked to submit a visiting list which will
be given to their Counselor for approval. Relatives and friends may be approved after certain
checks are made. Requests for approval for visitors should be made to the Counselor at least
three weeks in advance of the intended visit. Holdovers and Pre-Trial inmates may be limited to
immediate family on their visiting list. All visits will begin and end in the visiting room.
In the FCI Visiting Room, inmates will be issued a jumpsuit upon entry to the visiting room.
Authorized dress for visitors will be posted at each facility. Each institution has limits on the
number and type of articles that can be taken into the visiting room. Typical items that may be
taken into the Visiting Room by an inmate are limited to wedding band, prescription eyeglasses,
prescriptions and religious medal. Items purchased in the Visiting Room may not be brought
back into the institution by the inmate.
The following information is provided to describe our visiting schedule and program. We want
you to understand our program so that your visiting experience will be as pleasant as possible.
The directions to the Federal Correctional Institution are as follows: From I-80, take the exit for
Route 11, South. Take the Lisbon exit, and turn left on Route 154. Take a left on Scroggs Road,
the driveway to the institution is on the right.
NORTH General directions: I-75 toward Toledo, merge onto I-280 S, exit number 208 toward
I-80/I-90 /Turnpike, merge onto I-80 E. Toward Cleveland, merge onto OH-11 S, take OH-154
toward US-30, turn onto OH-154 Turn Left onto Scroggs Rd.
SOUTH General directions: I-85 North, Merge I-77 North, US 30 toward Liverpool, continue
on 30/ OH-172, continue until OH-154/Lincoln Way E., turn left onto Scroggs Rd.
54
EAST General directions: I-76 W, merge to OH-7, exit number 232/16 toward E. Liverpool, to
OH-164/OH-344 to OH-11 S, to OH-154 exit toward US-30, turn left on OH-154, turn left onto
Scroggs Rd.
WEST General directions: I-270 N, I 270-N becomes I-70 E., merge I-465 S, merge onto I-70 E,
merge to I-270 N, merge to I-71 N, take US 30 to OH-172, US-30/OH-9 to OH-154 turn left
onto Scroggs Rd.
Transportation: The nearest airports are Pittsburgh International and Cleveland Hopkins
International. The nearest bus station is the Greyhound Bus Station located at 340 West Federal
Street, Suite A, Youngstown, Ohio 44503, telephone (330) 743-8387. Upon arrival to these
areas, additional transportation will be required as the institution is a distance from each of these
arrival destinations. Taxi services available at the Pittsburgh International Airport are the
Pittsburgh Transportation Group, 1825 Liverpool St., Pittsburgh, PA 15233, telephone (412)
444-4444. Cleveland Hopkins International Airport taxi services are the ABC Taxi Company,
LLC, 3530 Ridge Road, Cleveland, OH 44102, telephone (216) 651-7777. From the Greyhound
bus station in Youngstown, OH taxi services are available by Independent Radio Taxi INC, 308
½ W. Federal Plaza, Youngstown, OH 44503, telephone (330) 746-8844.
Visiting Hours: The regularly scheduled visiting hours are Saturday, Sunday, and Federal
Holidays, from 8:00 a.m. - 3:00 p.m. Visitors will be denied entrance to the Visiting Room after
the hours of 2:00 p.m. on Saturday, Sunday and Holidays. Visitors should not arrive prior to the
beginning of the scheduled visiting hours.
Special/Emergency Visits: In the event a special/emergency visit with family is requested.
Requests should be submitted in writing to unit manager for review and processing.
1. All adult visitors must have with them a valid photo identification, (i.e., Passport, State
Drivers License, or State ID Card), which is to be presented to the Front Lobby Officer at
the time of processing into the institution. Children under sixteen are not required to
have ID with them, but must be accompanied by an adult who has been approved to visit.
Visitors without the proper identification will be denied entry to the visiting room.
2. The debit card system will be utilized by visitors to purchase food and snack items in the
Visiting Room. A debit machine will be available in the front lobby areas for visitors to
purchase debit cards. Therefore, no money will be allowed in the Visiting Room.
3. Tobacco products are not permitted, as this is a non-smoking facility.
4. Visitors with infants may carry in one (1) small bag containing baby wipes, one (1)
blanket, four (4) extra diapers, and two (2) plastic bottles with formula, or infant food
stored in a plastic container. These items must be opened and inspected prior to being
allowed inside. Children may not take in toys, cards, dolls, or games. No other items will
55
be permitted unless approved by the Operations Lieutenant.
5. All carry-in items such as coats and baby needs WILL be searched before entering the
Visiting Room.
6. Visitors are not allowed to bring into the Visiting Room any type of weapon or
ammunition, any type of drug/narcotic, food items, chewing gum, newspapers, magazine,
photo albums, photos, luggage, packages, tape players, tape recorders, cameras, pagers,
cellular phones, or cosmetics. Prescription medications must be secured in your vehicle.
7. Medication of a necessary or emergency nature, such as asthma inhalants or
nitroglycerine, are allowed to be brought in, however, these medications MUST BE
DECLARED to the Front Lobby Officers.
8. Visitors will dress appropriately and avoid clothing styles that are sexually suggestive.
Skirts, and shorts, will be permitted; however, must not be more than three (3) inches
above the knee. Visitors wearing see through garments, midriff tops, strapless garments,
garments which expose private parts of the body, and military clothing (i.e., field jackets,
Spandex or other tight fitting or form fitting clothing will not be allowed, camouflage,
orange, red, khaki, green fatigues) will not be permitted into the visiting room.
Undergarments will be worn by all visitors. No hats or headbands, except religious
covering will be permitted. All visitors will wear shoes. Male visitors will wear shirts
and pants or shorts; however, the shorts must not be less than three (3) inches above the
knee. Spandex or other tight fitting or form fitting clothing will not be allowed. Tank top
shirts, sleeveless tops or shirts of any kind that have symbols that are profane, sexually
explicit, or illegal material will not be allowed in the visiting room. Provocative attire is
reason to deny and/or preclude visiting. A visit may be terminated in order to maintain
good taste and consideration of others. Questionable attire will be referred to the
Operations Lieutenant and/or Institution Duty Officer (when on duty) and an Ain
person@check will be made by the Operations Lieutenant and/ or Institutional Duty
Officer prior to Denial of visit. Chewing gum or wax of any kind will not be permitted
in the visiting room. This also includes items already in the mouth.
9. Any individual with alcohol on his/her breath, or who appears to be under the influence
of alcohol or drugs, will not be allowed to enter the facility.
10. Inmates may not receive any items. Including: money, jewelry, pictures, papers, etc.
Any item the inmate departs the Visiting Room with that he did not enter the Visiting
Room with will be declared contraband and taken from the inmate. Disciplinary actions
will be taken against the inmate for receiving contraband.
11. Ensure that your visitor is on your approved visiting list prior to planning a visit.
Individuals who arrive for visits that are not on the visiting list will not be allowed access
to the visiting room.
12. Inmates will be allowed only six (6) visitors at any given time. Kissing and embracing is
Permitted ONLY when the visitor and inmate meet at the beginning of a visit and at the
conclusion of the visit. Holding small children on the lap is permissible. Additional
personal contact is not permitted and will be cause for termination of the visit and
disciplinary action will be taken against the concerned inmate. A visit may be terminated
in order to maintain good taste and consideration for others. Violations may also result in
56
the removal of a particular visitor from the inmate=s visiting list. Inmates are not
permitted to speak with other inmates= visitors in the Visiting Room, so visitors are
advised not to speak with other inmates other than the one they are at the institution to
visit.
13. Keys, excluding institution locker keys, will not be permitted in the FCI Visiting Room.
A small locker will be provided for visitors’ personal vehicle keys.
14. All visitors must clear the metal detector(s) prior to entering the institution.
15. Visitors will be subject to random pat searches. Any visitor who refuses to be pat
searched will not be permitted to visit.
16. FCI Elkton reserves the right to refuse admittance to anyone who fails to comply with our
policies. Violations of these guidelines can result in a suspension of the inmate’s visiting
privileges
Visitors Children: Each inmate having a visit must assume reasonable responsibility for proper
conduct during the visit, including the control of his visitor(s). Children should be controlled to
the extent of consideration for other visiting groups and not be permitted to wander from the
immediate area of the visit, run about the Visiting Room, or create noise that disturbs other
visits. Failure to control children will result in termination of the visit. Visitors should not lay
down or sleep anywhere in the visiting areas. Children under the age of sixteen (16) years old
may not visit unless accompanied by a responsible adult. Exceptions in unusual circumstances
may be made through special approval by the Warden.
ACCESS TO LEGAL SERVICES
Legal Correspondence: Legal correspondence from attorneys will be treated as Special Mail, if
it is properly marked. The envelope must be marked with the attorneys name and an indication
that he or she is an attorney. The front of the envelope must be marked ASpecial Mail - Open
only in the presence of the inmate. It is the responsibility of the inmate to advise his attorney
about this policy. If legal mail is not properly marked, it will be opened as general
correspondence.
Attorney Visits: Attorneys should ordinarily make advance appointments for each visit.
Attorneys are encouraged to visit during the regular visiting hours. However, visits from an
attorney can be arranged at other times based on the circumstances of each case and available
staff. Attorney visits will be subject to visual monitoring, but not audio monitoring.
Legal Material: During attorney visits, a reasonable amount of legal materials may be allowed
in the visiting area with prior approval. Legal material may be transferred during attorney visits,
but is subject to inspection for contraband. This material will be treated in a similar manner as
the special mail procedures described above. Inmates are expected to handle the transfer of
legal material through the mail as often as possible.
Attorney Phone Call: In order for an inmate to place an unmonitored phone call to their
57
attorney, the local procedures must be followed. Phone calls placed through the regular inmate
phones are subject to monitoring.
Law Library: The law library is located in the Education Department and contains a variety of
legal reference materials, via the Electronic Law Library, for use in preparing legal papers.
Reference materials include the United States Code Annotated, Federal Reporter, Supreme Court
Reporter, Bureau of Prisons Program Statements, Institution Supplements, Indexes, and other
legal materials. The Law Library is open during convenient non-working hours, including
Sunday. An inmate Law Library Clerk is available to assist with legal research. Legal materials
are also available to inmates in detention or segregation status, ordinarily via a delivery system
or satellite collection.
Notary Public: Under provisions of 18 USC 4004, Case Managers are authorized to use an oath
certification for documents. A recent change in the law allows that a statement to the effect that
papers, which an inmate signs are true and correct under penalty of perjury, will suffice in
federal courts and other federal agencies, unless specifically directed to do otherwise. Some
states will not accept a government notarization for real estate transactions, automobile sales, etc.
In these cases, it will be necessary to contact unit staff for arrangements with the institution’s
notary public.
Copies of Legal Materials: In accordance with institution procedures, inmates may copy
materials necessary for their research or legal matters. A copier is available in the Education
Department or Law Library for inmate use. Individuals who have no funds and can demonstrate
a clear need for particular copies, may submit a written request for a reasonable amount of free
duplication.
Federal Tort Claims: If negligence of institution staff results in personal injury or property loss
or damage to an inmate, it can be the basis of a claim under the Federal Tort Claims Act. To file
such a claim, inmates must complete a Standard Form 95, to the Associate Wardens Secretary
who will respond and assist you in obtaining the forms you require.
Freedom of Information/Privacy Act of 1974. The privacy act of 1974 forbids the release of
information from agency records without a written request by, or without prior written consent of
the individual to whom the records pertain, except for specific instances. All formal requests for
access to records about another person and/or agency records other than those pertaining to
themselves (including Program Statements and Operations Memoranda) shall be processed
through the Freedom of Information Act, 5 USC 552.
Inmate Access to Central Files: Inmates may request to review disclosable portions of their
central file (plus Presentence Report and/or Summary) prior to the parole hearing. Institution
staff will permit the review of the central file under procedures established locally. Policy
prohibits that inmates possess copies of their Presentence Reports or Statement of Reasons.
58
Inmate Access to Other Documents: An inmate can request access to the Non-Disclosable
Documents, regarding their case by submitting a Freedom of Information Act Request to the
Director of the Bureau of Prisons, Attention: FOI Request. Such a request must briefly describe
the nature of records wanted and approximate dates covered by the record. The inmate must also
provide their registration number and date of birth for identification purposes. A request on
behalf of an inmate by an attorney, for records concerning that inmate will be treated as a
APrivacy Act Request If the attorney has forwarded an inmates written consent to disclose
materials. If a document is deemed to contain information exempt from disclosure, any
reasonable part of the record will be provided to the attorney after the deletion of the exempt
portions.
Executive Clemency: The Bureau advises all inmates that the President of the United States is
authorized under the Constitution to grant executive clemency by pardon, commutation of
sentence, or reprieve. A pardon is an executive act of grace that is a symbol of forgiveness. It
does not connote innocence nor does it expunge the record of conviction. A pardon can be in
full or partial depending on whether is absolves a person from all or a portion of the crime. A
pardon may have conditions imposed upon it or it can be absolute, which is without conditions of
any kind. A pardon restores basic civil rights and facilitates the restoration of professional and
other licenses that may have been lost by reason of the conviction. Other forms of executive
clemency include commutation of sentence (a reduction of sentence imposed after a conviction),
and a reprieve (the suspension of execution of a sentence for a period of time). Inmates should
contact their assigned Case Manager for additional information regarding this program.
Commutation of Sentence: The Bureau also advises inmates on commutation of sentences.
This is the form of executive clemency power used to provide post-conviction relief to inmates
during their incarceration. This clemency power is authorized by the Constitution for the Chief
Executive Officer, who is the President of the United States for federal offenses. A commutation
of sentence is usually the last chance to correct an injustice which has occurred in the criminal
justice process. Inmates applying for a commutation of sentence must do so on forms that are
available from the assigned Unit Team. The rules governing these petitions are available in the
Law Library.
A pardon may not be applied for until the expiration of at least five (5) years from the date of
release from confinement. In some cases involving crimes of a serious nature, such as violation
of Narcotics Laws, Gun Control Laws, Income Tax Laws, Perjury, and violation of public trust
involving personal dishonesty, fraud involving substantial sums of money, violations involving
organized crime, or crimes of a serious nature, a waiting period of seven years is usually
required.
PROBLEM RESOLUTION
Inmate Request to Staff Member: The Bureau form BP-Admin-70, commonly call a cop-out is
used to make a written request to a staff member. Any type of request can be made with this
form. Cop-Outs may be obtained in the living units from the Correctional Officer on duty. Staff
59
members who receive a Cop-Out will answer the request in a reasonable period of time. The
answer will be written on the bottom of the request form.
Administrative Remedy Process: The Bureau emphasizes and encourages the resolution of
complaints on an informal basis. Hopefully, an inmate can resolve a problem informally by
contact with staff members through a cop-outs. When informal resolution is not successful, a
formal complaint can be filed as an Administrative Remedy. Complaints regarding Tort Claims,
Inmate Accident Compensation, Freedom of Information, Privacy Act Requests, and complaints
on behalf of other inmates are not accepted under the Administrative Remedy Procedure.
The first step of the Administrative Remedy procedure is to attempt an informal resolution. If
the issue cannot be informally resolved, the Counselor will issue a BP-229 (BP-9) form (usually
within 48 hours of the time the inmate approached the employee with the problem.) The inmate
will return the completed BP-229 to the staff member designated by the Warden, who will
review the material to insure an attempt at informal resolution was made. The BP-229 complaint
must be filed within twenty (20) calendar days from the date on which the basis for the incident
or complaint occurred, unless it was not feasible to file within that period of time. Institution
staff have twenty (20) calendar days to act on the complaint and to provide a written response to
the inmate. This time limit for the response may be extended for an additional twenty (20)
calendar days, but the inmate must be notified of the extension.
When a complaint is determined to be of an emergency nature and threatens the inmates’
immediate health or welfare, staff must respond as soon as possible, or at least within 48 hours
after receiving the complaint. If the inmate is not satisfied with the response to the BP-229, he or
she may file an appeal to the Regional Director. This appeal must be received in the Regional
Office within twenty (20) calendar days from the date of the BP-229 response. The Regional
Appeal is written on a BP-230 (BP-10) form, and must have a copy of the BP-229 form and
response attached. The Regional Appeal must be answered within (20) calendar days, but the
time limit may be extended an additional twenty (20) days. The inmate must be notified of the
extension.
If the inmate is not satisfied with the response by the Regional Director, he or she may appeal to
the Central Office of the Bureau of Prisons. The National Appeal must be made on a BP-231
(BP-11) form and must have copies of the BP-229 and BP-230 forms with responses.
The BP-231 form may be obtained from the Counselor. The National Appeal must be answered
within twenty (20) calendar days, but the time limit may be extended an additional twenty (20)
days if the inmate is notified.
In writing a BP-229, BP-230, or BP-231, the form should contain the following information:
Statement of Facts, Grounds for Relief, Relief requested.
There are special Administrative Remedy Procedures under the Prison Rape Elimination Act,
60
including 1) no requirement for an inmate to use any informal grievance or resolution process for
an alleged incident of sexual abuse, 2) an inmate who alleges sexual abuse may submit a
grievance without submitting it to a staff who is the subject of the complaint, and 3) such
grievance is not referred to a staff members who is the subject of the complaint.
Relief Requested Sensitive Complaints: If an inmate believes a complaint is of such a sensitive
nature that he would be adversely affected if the complaint became known to the institution, he
may file the complaint directly to the Regional Director. The inmate must explain, in writing,
the reason for not filing the complaint with the institution. If the Regional Director agrees that
the complaint is sensitive, it shall be accepted and a response to the complaint will be processed.
If the Regional Director does not agree that the complaint is sensitive, the inmate will be advised
in writing of that determination and it will be returned. The inmate may then pursue that matter
by filing a BP-229 at the institution.
DISCIPLINARY PROCEDURES
Inappropriate sexual behavior towards staff and other inmates will not be tolerated.
Inappropriate sexual behavior is defined as verbal or physical conduct perceived as a sexual
proposal, act, or threat. Examples of inappropriate inmate sexual behavior include: displaying
sexually explicit materials; making sexually suggestive jokes, comments, proposals, and
gestures; and engaging in stalking, indecent exposure, masturbation, or physical contact.
Inmates who engage in this type of behavior will be disciplined and sanctioned accordingly,
through the inmate discipline process.
Discipline: The inmate discipline program helps ensure the safety, security, and orderly
operation for all inmates. Violations of BOP rules and regulations are handled by the Unit
Discipline Committee (UDC) and, for more serious violations, the Disciplinary Hearing Officer
(DHO). Upon arrival at an institution, inmates are advised of the rules and regulations and are
provided with copies of the Prohibited Acts and Available Sanctions, as well as local regulations.
Inmate Discipline Information: When a staff member witnesses or reasonably believes an
inmate has committed a prohibited act, a staff member will issue an incident report, a written
copy of the charges against an inmate. The incident report will ordinarily be delivered to the
inmate within 24 hours of the time staff became aware of the inmate’s involvement in the
incident. If the incident is referred for prosecution, the incident report is delivered by the end of
the next work day after it has been released for administrative processing. An informal
resolution of the incident may be attempted at any stage of the discipline process. If an informal
resolution is accomplished, the incident report will be removed from the inmate’s central file.
Informal resolution is encouraged for all violations in the Moderate and Low severity categories.
Staff may suspend disciplinary proceedings up to two calendar weeks while informal resolution
is undertaken. If an informal resolution is not accomplished, staff will reinstate the discipline
process at the stage at which they were suspended. Violations in the Greatest and High severity
categories cannot be informally resolved and must be forwarded to the DHO for final
61
disposition.
Initial Hearing: Inmates will ordinarily be given an initial hearing within five (5) work days
after the incident report is issued, excluding the day it was issued, weekends, and holidays. The
Warden must approve, in writing, the any extension over five (5) days. The inmate is entitled to
be present at the initial hearing and may make statements and present documentary evidence.
The UDC must give its decision in writing to the inmate by the close of the next work day. The
UDC may make findings on Moderate and Low severity offenses. The UDC will automatically
refer Greatest and High severity offenses to the DHO for final disposition.
Discipline Hearing Officer (DHO): The Disciplinary Hearing Officer (DHO) conducts
disciplinary hearings on all Greatest and High severity prohibited acts and other violations
referred by the UDC at the Moderate and Low severity levels. The DHO may not hear any case
not referred by the UDC. An inmate will be provided with advance written notice of the
charge(s) not less than 24 hours before the inmate’s appearance before the DHO. Inmates may
waive this requirement. Inmates may appear before the DHO either in person or electronically
(for example, by video or telephone conferencing). The Warden provides a full-time staff
member to represent an inmate, if requested. An inmate may make statements and present
documentary evidence on his or her behalf. The inmate may request witnesses appear at the
DHO hearing to provide statements. The DHO will call witnesses who have information directly
relevant to the charge(s) and are reasonably available. The DHO will request a statement from
all unavailable witnesses whose testimony is deemed relevant. Inmates may not question a
witness at the hearing; however, the staff representative and/or the DHO will question the
witness(es). An inmate may submit a list of questions for the witness(es) to the DHO if there is
no staff representative. An inmate has the right to be present throughout the DHO hearing,
except during deliberations. The inmate charged may be excluded during appearances of outside
witnesses or when institution security may be jeopardized. The DHO may postpone or continue
a hearing for good cause or disposition when the case does not warrant DHO involvement, or
may refer an incident report back for further investigation or review. The DHO will give the
inmate a written copy of the decision and disposition, ordinarily within 15 days of the decision.
Appeals of Disciplinary Actions
Appeals of all disciplinary actions may be made through the Administrative Remedy Program.
The initial reviewing official for the UDC is the Warden. The decision of the DHO is final and
subject to review only by the Regional Director through the Administrative Remedy program.
Appeals are made to the Regional Director (BP-230) and the General Counsel (BP-231). On
appeal, the reviewing authority (Warden, Regional Director, or General Counsel) considers:
· Whether the UDC or DHO substantially complied with regulations on inmate discipline.
· Whether the UDC or DHO based its decision on facts. If there is conflicting evidence, whether
the decision was based on the greater weight of the evidence.
· Whether an appropriate sanction was imposed for the severity level of the prohibited act, and
other relevant circumstances.
Special Housing Unit Status
62
Special Housing Units (SHUs) are housing units in BOP institutions where inmates are securely
separated from the general inmate population, and may be housed either alone or with other
inmates. SHU helps ensure the safety, security, and orderly operation of correctional facilities,
and protect the public by providing alternative housing assignments for inmates removed from
the general population.
When placed in the SHU, you are either in administrative detention (A/D) status or disciplinary
segregation (D/S) status.
Administrative detention (A/D) status: A/D is an administrative status which removes you from
the general population when necessary to ensure the safety, security, and orderly operation of
correctional facilities, or protect the public. Administrative detention status is non-punitive, and
can occur for a variety of reasons.
You may be placed in A/D status for the following reasons:
A. Pending Classification or Reclassification: You are a new commitment pending
classification or under review for Reclassification. This includes newly arrived inmates
from the bus, airlift, and U. S. Marshals Service.
B. Holdover Status: You are in holdover status during transfer to a designated institution or
other destination.
C. Removal from general population: Your presence in the general population poses a
threat to life, property, self, staff, other inmates, the public, or to the security or orderly
running of the institution and:
1. Investigation: You are under investigation or awaiting a hearing for possibly
violating a Bureau regulation or criminal law;
2. Transfer: You are pending transfer to another institution;
3. Protection cases: You requested, or staff determined, you require administrative
detention status for your own protection; or
4. Post-disciplinary detention: You are ending confinement in disciplinary
segregation status, and your return to the general population would threaten the
safety, security, and orderly operation of a correctional facility, or public safety.
When placed in A/D status, you will receive a copy of the administrative detention order, ordinarily
within 24 hours, detailing the reason(s) for your placement. However, when placed in A/D status
pending classification or while in holdover status, you will not receive an administrative detention
order. In A/D status you are ordinarily allowed a reasonable amount of personal property and
reasonable access to the commissary.
Disciplinary segregation (D/S) status: D/S is a punitive status imposed only by a Discipline
Hearing Officer (DHO) as a sanction for committing a prohibited act(s). When you are placed in
D/S status, as a sanction for violating BOP regulations, you will be informed by the DHO at the
63
end of your discipline hearing.
In D/S status, your personal property will be impounded, with the exception of limited
reading/writing materials and religious articles. Your commissary privileges may also be
limited. In either status, your amount of personal property may be limited for reasons of fire
safety or sanitation. The Warden may modify the quantity and type of personal property allowed.
Personal property may be limited or withheld for reasons of security, fire safety, or
housekeeping. The unauthorized use of any authorized item may result in the restriction of the
item. If there are numerous misuses of an authorized item, the Warden may determine that the
item will not be issued in the SHU.
Program staff, including unit staff, will arrange to visit inmates in a SHU within a reasonable
time after receiving the inmate's request. A Health Services staff member will visit you daily to
provide necessary medical care. While in SHU, you may continue taking your prescribed
medications. In addition, after every 30 calendar days of continuous placement in either A/D or
D/S status, a Mental Health staff will examine and interview you.
RELEASES
Sentence Computation: The Designation and Sentence Computation Center is responsible for the
computation of inmate sentences. An inmate will be given a copy of his or her sentence
computation as soon as it is prepared. Any questions about good time, jail time credit, parole
eligibility, full term dates, release dates, or periods of supervision are resolved by staff upon an
inmates request for clarification or during Records Office open house hours.
Fines and Costs: In addition to jail time, the court may impose a committed or non-committed
fine and/or costs. A committed fine means that the inmate will stay in prison until the fine is
paid, and or makes arrangements to pay the fine, or qualifies for release under the provisions of
Title 18, USC, Section 3569 (paupers oath). Non-committed fines have no condition of
imprisonment based on payment of fines or costs. Payment for a non-committed fine or cost is
not required for release from prison or transfer to a contract community corrections center.
Detainers: Warrants (or certified copies of Warrants) based on pending charges, over-lapping,
consecutive, or unsatisfied sentences in federal, state, or military jurisdictions, will be accepted
as detainers. Detainers and untried charges can have an effect on institutional programs.
Therefore, it is very important that the inmate attempt to resolve these charges. Federal and state
detainers may be quickly processed under the procedures of the AInterstate Agreement on
Detainers.@ This agreement applies to all detainers based on pending charges which have been
lodged against an inmate by a Amember@ state, including the U.S. Government, regardless of
when the detainer was lodged. For an inmate to use this procedure, the warrant must be lodged
with the institution. If no detainer is actually lodged at the institution, but the inmate knows of
64
pending charges, it is important for the inmate to contact the court and district attorney because,
in some states, the detainer notice may start the time running for a Speedy Trial Act Agreement.
Good Conduct Good Time: This applies to inmates sentenced for an offense committed after
November 1987. The Comprehensive Crime Control Act became law November 1, 1987. The
two most significant changes in the sentencing statutes deal with good time and parole issues.
There are no provisions under the new law for parole. The only good time available will be
fifty-four (54) days of good conduct time for each full year served. This is awarded on the
anniversary date and may be awarded in part or in whole, contingent upon behavior during the
year. Once awarded, it is vested and may not be forfeited. There is no statutory good time or
extra good time for people being sentenced for crimes committed after November 1987.
THE GOOD TIME DISCUSSION BELOW DOES NOT APPLY TO INMATES
SENTENCED UNDER THE NEW SENTENCE GUIDELINES.
Good Time: Good time awarded by the Bureau of Prison under statutes enacted prior to
November 1, 1987, has the effect of reducing the stated term of the sentence, that is, it advances
the date when release will be mandatory if the offender is not paroled at an earlier date. The
award of good time does not in itself advance the offender=s release date. It has that effect only
if the offender would not otherwise be paroled before the mandatory date. The behavior for
which good time is awarded may also be considered by the Parole Commission in setting a
parole date. This is not always done; however, even when it is, the extent of the benefit to the
offender may not be equivalent to the good time earned.
Statutory Good Time: Under 18 U.S. Code 4161, an offender sentenced to a definite term of
six months or more is entitled to a deduction from their term, computed as follows, if the
offender has faithfully observed the rules of the institution and has not been disciplined:
Not greater than one year - 5 days for each month of the not less than six months or more than
one year sentence. More than 1 year, less than 3 years- 6 days for each month of the stated
sentence. At least 3 years, less than 5 years - 7 days for each month of the stated sentence. At
least 5 years, less than 10 years - 8 days for each month of the stated sentence 10 years or more -
10 days for each month of the stated sentence.
At the beginning of a prisoner’s sentence, the full amount of statutory good time is credited,
subject to forfeiture if the prisoner commits disciplinary infractions. If the sentence is for five
years or longer, 18 USC 420 (d) requires the Parole Commission to release an offender after he
or she has served two-thirds of the sentence, unless the Commission determines that he or she
has seriously violated Bureau of Prisons rules or regulations or that there is a reasonable
probability that he or she will commit a crime. For offenders serving the sentences of five to ten
years, this provision may mandate release before the date established by subtracting good time
from the sentence. Statutory Good Time does not apply to life sentences or to those few inmates
65
remaining who were sentenced under the Youth Corrections Act. It applies to a split sentence if
the period of confinement is exactly six months, a shorter period does not qualify for good time
under the statute, and a longer period cannot be part of a split sentence.
The following applies only to inmates sentenced for an offense committed prior to
November 1, 1987.
Extra Good Time: The Bureau of Prisons awards extra good time credit for performing
exceptionally meritorious service, performing duties of outstanding importance, employment in
an industry or camp. An inmate may earn only one type of good time award at a time (e.g., an
inmate earning industrial or camp good time is not eligible for meritorious good time), except
that a lump sum award may be given in addition to another extra good time award. Neither the
Warden nor the DHO may forfeit or withhold extra good time.
The Warden may disallow or terminate the awarding of any type of extra good time (except for
lump sum awards), but only in a non-disciplinary context and only upon recommendation of
staff. The DHO may also disallow or terminate the awarding of any type of extra good time
(except lump sum awards) as a disciplinary sanction. Once an awarding of meritorious good
time has been terminated, the Warden must approve a new staff recommendation in order for the
award to recommence. A Adisallowance@ means that an inmate does not receive an extra good
time award for only one calendar month. A Adisallowance@ must be for the entire amount of
extra good time for that calendar month.
There may be no partial disallowance. A decision to disallow or terminate extra good time may
not be suspended pending future consideration. A retroactive award of meritorious good time
may not include a month in which extra good time has been disallowed or terminated.
Community Corrections Center Good Time: Extra good time for an inmate in a Federal or
contract Community Corrections Center is awarded automatically beginning on arrival at that
facility and continuing as long as the inmate is confined to the center, unless the award is
disallowed.
Camp Good Time: An inmate assigned to a camp is automatically awarded extra good time,
beginning on the date of commitment to the camp and continuing as long as the inmate is
assigned to the camp unless the award is disallowed.
Lump Sum Awards: Any staff member may recommend to the Warden the approval of an
inmate for a lump sum award of extra good time. Such recommendations must be for any
exceptional act or service that is not a part of a regularly assigned duty. The Warden may make
lump sum awards of extra good time of not more than thirty (30) days. If the recommendation is
for more than thirty days and the Warden agrees, the Warden will refer the recommendation to
66
the Regional Director, who may approve the award.
No award will be approved if the award would be more than the maximum number of days
allowed under 18 USC 4162. The actual length of time served on the sentence, including jail
credit time, is the basis on which the maximum amount of the award is calculated. Any extra
good time already earned will be subtracted from this stated maximum. Staff may recommend
lump sum awards of extra good time for the following reasons:
An act of heroism; Voluntary acceptance and satisfactory performance of an unusually hazardous
assignment: An act which protects the lives of staff or inmates or the property of the United
States. This
is to be an act not merely the providing of information in custodial or security matters; a
suggestion which results in substantial improvement of a program or operation, or which results
in significant savings; or, any other exceptional or outstanding service.
Good Time Procedures: Extra good time is awarded at a rate of three days per month during the
first twelve months, and at the rate of five days per month thereafter, (i.e., the first twelve
months, as stated, means 11 months and 30 days - Day for Day - of earning extra good time
before an inmate can start earning 5 days per month. For example, if an inmate were to stop
working, transfer from Industry to an institution job, or if good time was terminated for any
reason, the time that the inmate is not earning good time does not count in the calculation of the
first twelve months). If the beginning or termination date of an extra good time award occurs
after the first day of the month, a partial award of days is made. An inmate may be awarded
extra good time even though some or all of the inmate=s statutory good time has been forfeited
or withheld.
Extra good time: is not automatically discontinued while an inmate is hospitalized, on furlough,
out of institution on writ of Habeas Corpus, or removed under the Interstate Agreement on
Detainers Act. Extra good time may be terminated or disallowed during such absences if the
Warden finds that the inmate=s behavior warrants such action. An inmate committed for civil
contempt is not entitled to extra good time deductions while serving the civil contempt sentence.
An inmate in an extra good time earning status may not waive or refuse extra good time credits.
Once extra good time is awarded, it becomes vested and may not be forfeited or withheld or
retroactively terminated or disallowed.
Parole: Parole is release from incarceration under conditions established by the U.S. Parole
Commission. Parole is not a pardon or an act of clemency. A parolee remains under the
supervision of a U.S. Probation Officer until the expiration of his or her full term
Inmates are ordinarily permitted an opportunity to appear before the Parole Commission within
120 days of commitment (EXCEPTIONS: inmates sentenced before September 6, 1977 and
67
inmates with a minimum parole eligibility of ten years). If the inmate chooses not to appear
before the Parole Board within the first 120 days of commitment, a waiver must be given to the
Case Manger or Counselor prior to the time of the scheduled Parole Hearing. This waiver will
be made part of the Parole Commission file and the inmates’ central file.
All inmates who previously waived a Parole hearing are eligible to appear before the Parole
Board at any regularly scheduled hearing after they waive. Application for a Parole hearing must
be made at least 60 days before the first day of the month of the hearings. The Parole Board
conducts hearings at designated Bureau institutions every two months.
Application to the Parole Commission for a hearing is the responsibility of the inmate, but in
certain cases the unit team will assist the inmate if necessary. Application forms may be
obtained from the case manager.
Following the hearing, the inmate will be advised of the tentative decision reached in the case by
the hearing examiners. The recommendations of the hearing examiners must be confirmed by
the Central Office of the Parole Board. This confirmation usually takes three to four weeks and
is made through the mail on a form called a ANotice of Action.@ The decision may be appealed
by the inmate. Forms for appeal may be obtained from case managers. If granted a presumptive
parole date (a parole date more than six months following the hearing), a Record Review
Progress Report will be sent to the Parole Board nine months before the parole date.
Parole may be granted to a detainer or for the purpose of deportation. The inmate should have an
approved residence and an approved employer before being released on parole.
Release Planning: If granted Parole by the U.S. Parole Commission, the Commission will
require an approved parole plan prior to release. An approved parole plan consists of
employment and a place to reside. The job must pay at least minimum wage and normally may
not require extensive travel. The place to reside must be a reputable establishment, but can be
almost anywhere (parents, wife, friend, YMCA, etc.). The proposed parole plan is thoroughly
investigated by the U. S. Probation Officer and must be approved. The parole plan is part of the
material which is submitted in connection with the parole hearing. The Unit Team submits the
inmate=s release plans to the U.S. Probation Officer approximately three to six months before
the scheduled parole date.
Residential Reentry Center Transfers: Inmates who are nearing release, and who need
assistance in obtaining a job, residence or other community resources, may be transferred to a
community corrections program. The Bureaus National Reentry Affairs Branch, within the
Correction Programs Division, supervises services provided to offenders housed in contract
facilities and participating in specialized program in the community. The Residential Reentry
Manager (RRM) links the Bureau of Prisons with the U.S. Courts, other Federal agencies, State
and local Governments, and the community. The RRM is responsible for developing and
68
maintaining a variety of contract facilities and programs and works under the supervision of the
Residential Reentry Management Administrator.
Community programs have three major emphases: Residential community-based programs
provided by community corrections centers and local detention facilities, are programs that
provide intensive nonresidential supervision to offenders in the community; and programs that
board juvenile and adult offenders in contract correctional facilities.
Community-Based Residential Program: The community based Residential programs
available include typical Residential Reentry Centers (RRC) and local detention facilities. Each
provides a suitable residence, structured programs, job placement, and counseling while
monitoring the offender’s activities. They also provide drug testing and counseling, and alcohol
monitoring and treatment. While in these programs, employed offenders are required to pay
subsistence to help defray the cost of their confinement. The inmate’s payment rate during RRC
residence is twenty-five (25) percent of the inmate=s income.
Most Bureau of Prisons community based residential programs are provided in RRC’s. These
facilities contract with the Bureau of Prisons to provide residential correctional programs near
the offender’s home community. RRCs are used primarily for three types of offenders:
Those nearing release from a BOP institution, as a transitional service while the offender is
finding a job, locating a place to live, and reestablishing family ties.
Those under community supervision who need guidance and supportive services beyond what
can be provided through regular supervision.
Each RRC now provides two components with one facility, a pre-release component and a
community corrections component. The pre-release component assists offenders making the
transition from an institutional setting to the community, or as a resource while under
supervision. The community corrections component is designed as a punitive sanction. Except
for employment and other required activities, the offenders in this second, more restrictive
component must remain at the RRC where recreation, visiting, and other activities are provided
in house. The other option for community-based residential programming is local detention
facilities. Some local jails and detention centers are used to confine offenders serving short
sentences. Many have work release programs where an offender is employed in the community
during the day and returns to the institution at night. These facilities may also be used for
offenders sentenced to terms of intermittent confinement such as nights, weekends, or other short
intervals. Some of the local facilities have work release programs similar to the Community
Corrections Component in a RRC. Which serve to facilitate the transition from the institution to
the community.
INMATE RIGHTS AND RESPONSIBILITIES
69
RIGHTS
RESPONSIBILITIES
1.
You have the right to expect that you
will be treated in an impartial, and fair
manner by all staff.
1.
You are responsible for treating inmates
and staff in the same manner.
2.
You have the right to be informed of
the rules, procedures, and know
schedules concerning the operation of
the institution.
2.
You have the responsibility to know and
abide by them.
3.
You have the right to freedom of
religious affiliation and voluntary
worship.
3.
You have the responsibility to recognize
and respect the rights of others in this
regard.
4.
You have the right to healthcare,
which includes nutritious meals,
proper bedding and clothing and a
laundry schedule for cleanliness of the
same, an opportunity to shower
regularly, proper ventilation for
warmth and fresh air, a regular
exercise period, toilet articles, and
medical and dental treatment.
4.
It is your responsibility not to waste food,
to follow the laundry and shower
schedules, maintain neat and clean-living
quarters, to keep your area free of
contraband, and to seek medical and dental
care as you may need it.
5.
You have the opportunity to visit and
correspond with family members and
friends, and correspond with members
of the news media, in accordance with
Bureau rules and institution
guidelines.
5.
It is your responsibility to conduct yourself
properly during visits. You will not engage
in inappropriate conduct during visits to
include sexual acts and introduction of
contraband, and not to violate the law or
Bureau guidelines through your
correspondence.
6.
You have the right to unrestricted and
confidential access to the courts by
correspondence.
6.
You have the responsibility to present
honestly and fairly your petitions,
questions, and (on matters such as legality
of your convictions, civil matters, pending
criminal cases and problems to the court
and conditions of your imprisonment).
7.
You have the right to legal counsel
from an attorney of your choice by
interviews and correspondence.
7.
It is your responsibility to use the services
of an attorney honestly and fairly.
8.
You have the right to participate in the
use of the Law Library reference
materials to assist you in resolving
legal problems. You also have the
right to receive help when it is
8.
It is your responsibility to use the
resources in keeping with the produces and
schedule prescribed and to respect the
rights of other inmates to the use of the
materials and assistance.
70
available through a legal assistance
program.
9.
You have the right to a wide range of
reading materials for educational
purposes and for your own enjoyment.
These materials may include
magazines and newspapers sent from
the community, with certain
restrictions.
9.
It is your responsibility to seek and use
such martials for you personal benefit,
without depriving others of their equal
rights to the use of this material.
10.
You have the right to participate in
educational, vocational training,
counseling, and employment
programs as resources permit, and in
keeping with your interests, needs and
abilities.
10.
You have the responsibility to take
advantage of activities which will aid you
to live a successful and law-abiding life
within the institution and in the
community. You will be excepted o abide
by the regulations governing the
participation in such activities.
11.
You have the right to use your funds
for commissary and other purchases,
consistent with instruction security
and good order, for opening bank
and/or savings accounts, and for
assisting your family, in accordance
with Bureau rules.
11.
You have the responsibility to meet your
financial and legal obligations, including,
but not limited to, DHO and court-imposed
assessments, fines, and restitution. You
also have the responsibility to make use of
your funds in a manner consistent with
your release plans, your family needs, and
for other obligations that you may have.
Inmate Voting Rights:
Below is State specific material for DC, Maine, and Vermont:
• In the District of Columbia, you must have a proper proof of residence (address must
match the address listed on the voter application). Those in a federal facility may use
your DC home address If you do not currently, have an address in DC (i.e., no· family
currently residing there), but are still returning to DC upon release, use your last known
address.
• In Maine, you must· have an estab1ished residence. Residence for the purpose of
elections refers to "that place where the person has established a fixed and principal home
to which the person, whenever temporarily absent, intends to return." In other words, you
must intend to return to that address and you will need to attest to that on the forms.
• In Vermont, inmates vote by absentee ballot by using their last known address in
Vermont.
71
The BOP received voting materials for DC, Maine, and Vermont and their registration and
absentee voting material have been posted onto TRUELINCS. This and other Material is also
available in the Resource Libraries and housing unit bulletin boards and the information will be
updated on an as needed basis.
Prior to release or transfer to community placement (Residential Reentry Center, Home
Confinement or Federal Location Monitoring), you will receive additional information from
Bureau staff. This may occur through a variety of reentry focused experiences and formats,
including but not limited to the Release Preparation or Release Orientation Program, and/or
individual or group counseling. Similarly, the delivery of this information may be done by
Bureau staff, volunteers or other relevant community stakeholders with specific knowledge in
voter rights.
Prohibited Acts and Disciplinary Severity Scale
GREATEST SEVERITY LEVEL PROHIBITED ACTS
100 Killing.
101 Assaulting any person, or an armed assault on the institution’s secure perimeter (a charge
for assaulting any person at this level is to be used only when serious physical injury has
been attempted or accomplished).
102 Escape from escort; escape from any secure or non-secure institution, including community
confinement; escape from unescorted community program or activity; escape from outside
a secure institution.
103 Setting a fire (charged with this act in this category only when found to pose a threat to life
or a threat of serious bodily harm or in furtherance of a prohibited act of Greatest Severity,
e.g., in furtherance of a riot or escape; otherwise the charge is properly classified Code 218,
or 329).
104 Possession, manufacture, or introduction of a gun, firearm, weapon, sharpened instrument,
knife, dangerous chemical, explosive, ammunition, or any instrument used as a weapon.
105 Rioting.
106 Encouraging others to riot.
107 Taking hostage(s).
108 Possession, manufacture, introduction, or loss of a hazardous tool (tools most likely to be
72
used in an escape or escape attempt or to serve as weapons capable of doing serious bodily
harm to others; or those hazardous to institutional security or personal safety; e.g., hacksaw
blade, body armor, maps, handmade rope, or other escape paraphernalia, portable
telephone, pager, or other electronic device).
109 (Not to be used).
110 Refusing to provide a urine sample; refusing to breathe into a Breathalyzer; refusing to take
part in other drug-abuse testing.
111 Introduction or making of any narcotics, marijuana, drugs, alcohol, intoxicants, or related
paraphernalia, not prescribed for the individual by the medical staff.
112 Use of any narcotics, marijuana, drugs, alcohol, intoxicants, or related paraphernalia, not
prescribed for the individual by the medical staff.
113 Possession of any narcotics, marijuana, drugs, alcohol, intoxicants, or related
paraphernalia, not prescribed for the individual by the medical staff.
114 Sexual assault of any person, involving non-consensual touching by force or threat of force.
115 Destroying and/or disposing of any item during a search or attempt to search.
196 Use of the mail for an illegal purpose or to commit or further a Greatest category prohibited
act.
197 Use of the telephone for an illegal purpose or to commit or further a Greatest category
prohibited act.
198 Interfering with a staff member in the performance of duties most like another Greatest
severity prohibited act. This charge is to be used only when another charge of Greatest
severity is not accurate. The offending conduct must be charged as “most like” one of the
listed Greatest severity prohibited acts.
199 Conduct which disrupts or interferes with the security or orderly running of the institution
or the Bureau of Prisons most like another Greatest severity prohibited act. This charge is
to be used only when another charge of Greatest severity is not accurate. The offending
conduct must be charged as “most like” one of the listed Greatest severity prohibited acts.
AVAILABLE SANCTIONS FOR GREATEST SEVERITY LEVEL PROHIBITED ACTS
A. Recommend parole date rescission or retardation.
B. Forfeit and/or withhold earned statutory good time or non-vested good conduct time (up to
73
100%) and/or terminate or disallow extra good time (an extra good time or good conduct
time sanction may not be suspended).
B.1. Disallow ordinarily between 50% and 75% (27-41 days) of good conduct time credit
available for year (a good conduct time sanction may not be suspended).
C. Disciplinary segregation (up to 12 months).
D. Make monetary restitution.
E. Monetary fine.
F. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).
G. Change housing (quarters).
H. Remove from program and/or group activity.
I. Loss of job.
J. Impound inmate’s personal property.
K. Confiscate contraband.
L. Restrict to quarters.
M. Extra duty.
HIGH SEVERITY LEVEL PROHIBITED ACTS
200 Escape from a work detail, non-secure institution, or other non-secure confinement,
including community confinement, with subsequent voluntary return to Bureau of Prisons
custody within four hours.
201 Fighting with another person.
202 (Not to be used).
203 Threatening another with bodily harm or any other offense.
204 Extortion; blackmail; protection; demanding or receiving money or anything of value in
return for protection against others, to avoid bodily harm, or under threat of informing.
74
205 Engaging in sexual acts.
206 Making sexual proposals or threats to another.
207 Wearing a disguise or a mask.
208 Possession of any unauthorized locking device, or lock pick, or tampering with or blocking
any lock device (includes keys), or destroying, altering, interfering with, improperly using,
or damaging any security device, mechanism, or procedure.
209 Adulteration of any food or drink.
210 (Not to be used).
211 Possessing any officer’s or staff clothing.
212 Engaging in or encouraging a group demonstration.
213 Encouraging others to refuse to work, or to participate in a work stoppage.
214 (Not to be used).
215 (Not to be used).
216 Giving or offering an official or staff member a bribe, or anything of value.
217 Giving money to, or receiving money from, any person for the purpose of introducing
contraband or any other illegal or prohibited purpose.
218 Destroying, altering, or damaging government property, or the property of another person,
having a value in excess of $100.00, or destroying, altering, damaging life-safety devices
(e.g., fire alarm) regardless of financial value.
219 Stealing; theft (including data obtained through the unauthorized use of a communications
device, or through unauthorized access to disks, tapes, or computer printouts or other
automated equipment on which data is stored).
220 Demonstrating, practicing, or using martial arts, boxing (except for use of a punching bag),
wrestling, or other forms of physical encounter, or military exercises or drill (except for
drill authorized by staff).
221 Being in an unauthorized area with a person of the opposite sex without staff permission.
75
222 (Not to be used).
223 (Not to be used).
224 Assaulting any person (a charge at this level is used when less serious physical injury or
contact has been attempted or accomplished by an inmate).
225 Stalking another person through repeated behavior which harasses, alarms, or annoys the
person, after having been previously warned to stop such conduct.
226 Possession of stolen property.
227 Refusing to participate in a required physical test or examination unrelated to testing for
drug abuse (e.g., DNA, HIV, tuberculosis).
228 Tattooing or self-mutilation.
229 Sexual assault of any person, involving non-consensual touching without force or threat
of force.
231 Requesting, demanding, pressuring, or otherwise intentionally creating a situation, which
causes an inmate to produce or display his/her own court documents for any unauthorized
purpose to another inmate.
296 Use of the mail for abuses other than criminal activity which circumvent mail monitoring
procedures (e.g., use of the mail to commit or further a High category prohibited act, special
mail abuse; writing letters in code; directing others to send, sending, or receiving a letter
or mail through unauthorized means; sending mail for other inmates without authorization;
sending correspondence to a specific address with directions or intent to have the
correspondence sent to an unauthorized person; and using a fictitious return address in an
attempt to send or receive unauthorized correspondence).
297 Use of the telephone for abuses other than illegal activity which circumvent the ability of
staff to monitor frequency of telephone use, content of the call, or the number called; or to
commit or further a High category prohibited act.
298 Interfering with a staff member in the performance of duties most like another High
severity prohibited act. This charge is to be used only when another charge of High severity
is not accurate. The offending conduct must be charged as “most like” one of the listed
High severity prohibited acts.
299 Conduct which disrupts or interferes with the security or orderly running of the institution
or the Bureau of Prisons most like another High severity prohibited act. This charge is to
76
be used only when another charge of High severity is not accurate. The offending conduct
must be charged as “most like” one of the listed High severity prohibited acts.
AVAILABLE SANCTIONS FOR HIGH SEVERITY LEVEL PROHIBITED ACTS
A. Recommend parole date rescission or retardation.
B. Forfeit and/or withhold earned statutory good time or non-vested good conduct time up to
50% or up to 60 days, whichever is less, and/or terminate or disallow extra good time (an
extra good time or good conduct time sanction may not be suspended).
B.1 Disallow ordinarily between 25% and 50% (14-27 days) of good conduct time credit
available for year (a good conduct time sanction may not be suspended).
C. Disciplinary segregation (up to 6 months).
D. Make monetary restitution.
E. Monetary fine.
F. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).
G. Change housing (quarters).
H. Remove from program and/or group activity.
I. Loss of job.
J. Impound inmate’s personal property.
K. Confiscate contraband.
L. Restrict to quarters.
M. Extra duty.
MODERATE SEVERITY LEVEL PROHIBITED ACTS
300 Indecent Exposure.
301 (Not to be used).
302 Misuse of authorized medication.
77
303 Possession of money or currency, unless specifically authorized, or in excess of the amount
authorized.
304 Loaning of property or anything of value for profit or increased return.
305 Possession of anything not authorized for retention or receipt by the inmate, and not issued
to him through regular channels.
306 Refusing to work or to accept a program assignment.
307 Refusing to obey an order of any staff member (may be categorized and charged in terms
of greater severity, according to the nature of the order being disobeyed, e.g. failure to obey
an order which furthers a riot would be charged as 105, Rioting; refusing to obey an order
which furthers a fight would be charged as 201, Fighting; refusing to provide a urine sample
when ordered as part of a drug-abuse test would be charged as 110).
308 Violating a condition of a furlough.
309 Violating a condition of a community program.
310 Unexcused absence from work or any program assignment.
311 Failing to perform work as instructed by the supervisor.
312 Insolence towards a staff member.
313 Lying or providing a false statement to a staff member.
314 Counterfeiting, forging, or unauthorized reproduction of any document, article of
identification, money, security, or official paper (may be categorized in terms of greater
severity according to the nature of the item being reproduced, e.g., counterfeiting release
papers to effect escape, Code 102).
315 Participating in an unauthorized meeting or gathering.
316 Being in an unauthorized area without staff authorization.
317 Failure to follow safety or sanitation regulations (including safety regulations, chemical
instructions, tools, MSDS sheets, OSHA standards).
318 Using any equipment or machinery without staff authorization.
78
319 Using any equipment or machinery contrary to instructions or posted safety standards.
320 Failing to stand count.
321 Interfering with the taking of count.
322 (Not to be used).
323 (Not to be used).
324 Gambling.
325 Preparing or conducting a gambling pool.
326 Possession of gambling paraphernalia.
327 Unauthorized contacts with the public.
328 Giving money or anything of value to, or accepting money or anything of value from,
another inmate or any other person without staff authorization.
329 Destroying, altering, or damaging government property, or the property of another person,
having a value of $100.00 or less.
330 Being unsanitary or untidy; failing to keep one's person or quarters in accordance with
posted standards.
331 Possession, manufacture, introduction, or loss of a non-hazardous tool, equipment,
supplies, or other non-hazardous contraband (tools not likely to be used in an escape or
escape attempt, or to serve as a weapon capable of doing serious bodily harm to others, or
not hazardous to institutional security or personal safety) (other non-hazardous contraband
includes such items as food, cosmetics, cleaning supplies, smoking apparatus and tobacco
in any form where prohibited, and unauthorized nutritional/dietary supplements).
332 Smoking where prohibited.
333 Fraudulent or deceptive completion of a skills test (e.g., cheating on a GED, or other
educational or vocational skills test).
334 Conducting a business; conducting or directing an investment transaction without staff
authorization.
335 Communicating gang affiliation; participating in gang related activities; possession of
79
paraphernalia indicating gang affiliation.
336 Circulating a petition.
396 Use of the mail for abuses other than criminal activity which do not circumvent mail
monitoring; or use of the mail to commit or further a Moderate category prohibited act.
397 Use of the telephone for abuses other than illegal activity which do not circumvent the
ability of staff to monitor frequency of telephone use, content of the call, or the number
called; or to commit or further a Moderate category prohibited act.
398 Interfering with a staff member in the performance of duties most like another Moderate
severity prohibited act. This charge is to be used only when another charge of Moderate
severity is not accurate. The offending conduct must be charged as “most like” one of the
listed Moderate severity prohibited acts.
399 Conduct which disrupts or interferes with the security or orderly running of the institution
or the Bureau of Prisons most like another Moderate severity prohibited act. This charge
is to be used only when another charge of Moderate severity is not accurate. The offending
conduct must be charged as “most like” one of the listed Moderate severity prohibited acts.
AVAILABLE SANCTIONS FOR MODERATE SEVERITY LEVEL PROHIBITED ACTS
A. Recommend parole date rescission or retardation.
B. Forfeit and/or withhold earned statutory good time or non-vested good conduct time up to
25% or up to 30 days, whichever is less, and/or terminate or disallow extra good time (an
extra good time or good conduct time sanction may not be suspended).
B.1 Disallow ordinarily up to 25% (1-14 days) of good conduct time credit available for year
(a good conduct time sanction may not be suspended).
C. Disciplinary segregation (up to 3 months).
D. Make monetary restitution.
E. Monetary fine.
F. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).
G. Change housing (quarters).
H. Remove from program and/or group activity.
80
I. Loss of job.
J. Impound inmate’s personal property.
K. Confiscate contraband.
L. Restrict to quarters.
M. Extra duty.
LOW SEVERITY LEVEL PROHIBITED ACTS
400 (Not to be used).
401 (Not to be used).
402 Malingering, feigning illness.
403 (Not to be used).
404 Using abusive or obscene language.
405 (Not to be used).
406 (Not to be used).
407 Conduct with a visitor in violation of Bureau regulations.
408 (Not to be used).
409 Unauthorized physical contact (e.g., kissing, embracing).
498 Interfering with a staff member in the performance of duties most like another Low severity
prohibited act. This charge is to be used only when another charge of Low severity is not
accurate. The offending conduct must be charged as “most like” one of the listed Low
severity prohibited acts.
499 Conduct which disrupts or interferes with the security or orderly running of the institution
or the Bureau of Prisons most like another Low severity prohibited act. This charge is to
be used only when another charge of Low severity is not accurate. The offending conduct
must be charged as “most like” one of the listed Low severity prohibited acts.
AVAILABLE SANCTIONS FOR LOW SEVERITY LEVEL PROHIBITED ACTS
81
B.1 Disallow ordinarily up to 12.5% (1-7 days) of good conduct time credit available for year
(to be used only where inmate found to have committed a second violation of the same
prohibited act within 6 months); Disallow ordinarily up to 25% (1-14 days) of good
conduct time credit available for year (to be used only where inmate found to have
committed a third violation of the same prohibited act within 6 months) (a good conduct
time sanction may not be suspended).
C. Make monetary restitution.
D. Monetary fine.
E. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).
F. Change housing (quarters).
G. Remove from program and/or group activity.
H. Loss of job.
I. Impound inmate’s personal property.
J. Confiscate contraband
K. Restrict to quarters.
L. Extra duty
82
Table 2. ADDITIONAL AVAILABLE SANCTIONS FOR REPEATED PROHIBITED
ACTS WITHIN THE SAME SEVERITY LEVEL
Prohibited Act
Severity Level
Time Period for
Prior Offense
(same code)
Frequency of
Repeated
Offense
Additional Available Sanctions
Low Severity
(400 level)
6 months
2
nd
offense
3
rd
or more
offense
1. Disciplinary segregation (up to 1 month).
2. Forfeit earned SGT or non-vested GCT up to
10% or up to 15 days, whichever is less, and/or
terminate or disallow extra good time (EGT) (an
EGT sanction may not be suspended).
Any available Moderate severity level sanction
(300 series).
Moderate
Severity
(300 level)
12 months
2
nd
offense
3
rd
or more
offense
1. Disciplinary segregation (up to 6 months).
2. Forfeit earned SGT or non-vested GCT up to 37
1/2% or up to 45 days, whichever is less, and/or
terminate or disallow EGT (an EGT sanction may
not be suspended).
Any available High severity level sanction (200
series).
High Severity
(200 level)
18 months
2
nd
offense
3
rd
or more
offense
1. Disciplinary segregation (up to 12 months).
2. Forfeit earned SGT or non-vested GCT up to
75% or up to 90 days, whichever is less, and/or
terminate or disallow EGT (an EGT sanction may
not be suspended).
Any available Greatest severity level sanction (100
series).
Greatest
Severity
(100 level)
24 months
2
nd
or more
offense
Disciplinary Segregation (up to 18 months).
