UNC Mail Services
Jim Guza, Director
• Inter-departmental Mail
• Department Metered Mail
• Priority Mail
• Certified Mail / Return Receipt
• Print and Mail / Bulk Mail
2017 – Q4 Grounds Absenteeism
Campus Mail
Incoming mail addressed to the University:
1. Persons Name
2. University Name
2. Department
3. University Campus Box number
4. City, state, and ZIP code
The correct address format is as follows:
John Doe
The University of North Carolina
Mail Services Department
Campus Box 1234
Chapel Hill, NC 27599
.
Every department has a key holder that is responsible for
retrieving the mail from the department box.
Not every department picks up their mail every day
1. Go to DIRECTORY.UNC.EDU
2. Sign in, using your onyen account
3. Click on, “update personal information”
4. Scroll down to the “addresses” section
5. Update your campus box # and press “save
UNC Directory Search
Account
•Account Information
•U
pdate Personal Information
•Change ONYEN Password
University Mail Services
Bioinformatics Building
Ground Floor
130 Mason Farm Rd, CB #1895
Chapel Hill, NC 27599-1895
We sort everything by Campus Box Number
Keep your campus box number updated
Alert Mail Services if your department is
moving
Deliver twice a day to campus
Have outgoing mail to us by 3pm
Tracking System available
Campus Mail
What information is needed?
Turn-around time for deliveries on
campus
Large Mailings – Campus Box order
Where do you drop off the mail
Updating your campus box number
University Mail Services utilizes four-digit
Campus Box numbers for routing of mail
within UNC-Chapel Hill.
Faculty and staff are responsible
for updating their campus box number
when beginning employment at UNC and
when moving from one department to
another.
The campus directory contains current
information, including campus box
numbers, for faculty and staff.
Sending Mail from
Department to
Department
Department
Metered Mail
Address Tips
• Get the address correct and
it will get where it is going
• No cursive
• Print carefully
• Nothing on the envelope
bel
ow the address
USPS
Priority Mail
Anything over 13 ounces is
automatically Priority Mail
You can upgrade First Class
Mail that is under 13 ounces
Tracking labels are available
from the USPS
Flat rate boxes are available
online and from UNC Mail
Parcels that weigh less than 13 ounces
are sent out as First-Class Parcel Service
Same delivery time as first-
class mail
Certified
Return Receipt
UNC Bulk
Mail Permit
• It is important that you notify
UMS of upcoming Non-Profit
permit mailings in advance to
ensure we have enough
money in the permit account
to cover the postage cost.
• Otherwise, the USPS will
hol
d it until funds are made
available
FIRST CLASS IS
ACTUALLY
FULL-COST
NON-PROFIT MAIL
IS NOT RETURNED
UNLESS YOU USE
ANCILLARY
ENDORSEMENT
NON-PROFIT CAN
TAKE LONGER TO
DELIVERY THAN
FIRST CLASS
ANCILLARY
SERVICE
ENDORSEMENTS
GOOD CHOICES
AND BAD
CHOICES
200-PIECE
MINIMUM
ZIP-CODE
ORDER
Print & Mail
Printers can work with you on
design choices to maximize
postage discounts and make
sure your mailing is accepted
by USPS.
Consultation
Questions
• What are you mailing? Letter? Flat?
Newsletter?
• How many pieces?
• How much does it weigh and what is
the size?
• When does it need to be delivered?
• What are in the contents?
• Are all the mail pieces uniform?
• The Official Mailing Manual of the
USPS is 1313 pages long.
• We can help or know who to ask for
help.
Bulk Mail and
Addressing
• Two ways to correct your addresses:
- Before you send the mail piece.
- After you send the mail piece.
• Endorsements the method you use after you
se
nd the mail pieces.
• Since that is costlier for the USPS it will be
c
ostlier for you.
• For Non-Pr
ofit rate you will be charged a fee
for using an endorsement.
Cass Certification
Tells you if that address
exists.
NCOA
Tells you where that person
moved.
Reduces Return Mail
helping you save time and
money.
Mail Piece reaches
recipient on time.
NCOA every 90 days to get
a discount.
Apartment numbers, suite
numbers and floor numbers
are the most common
address mistakes that
CASS corrects.
2017 – Q4 Grounds Absenteeism
Campus Mail
https://portal.facilities.unc.edu/masterpg/cbLookUp.aspx
https://enterprises.unc.edu/mail/about/campus-box-form/
Campus Box Look-up Form located:
Department Move Form located:
Mail Services Operational hours are 8:00 a.m. to
5:00 p.m. Monday through Friday.
Mail Services is closed on all University Holidays.
https://enterprises.unc.edu/mail/
Website:
https://portal.facilities.unc.edu/masterpg/slipMain.aspx
Postal Charge Authorization Form:
Jim Guza
jim.guza@unc.edu
919-962-3042
Phone: 919-962-1139
mailserv[email protected]
