Virtual classes with Bookings
Microsoft Teams wins
Best in KLAS as top video
conferencing platform for
healthcare. Read more >
Create and customize virtual classes for your organization that cover a variety of topics for
prospective new patients through an easy-to-use platform with interactive learning options.
Schedule a tailored virtual class
Design virtual classes with Bookings to include a
wide array of topics, collect custom fields, designate
a maximum number of attendees, add optional
pricing, and assign staff to classes with easy
filtering options and calendar views.
Customize sign-up
Enable easy sign-up with three options:
self-service registration on the web, Bookings API
to programmatically make an appointment, or have
a scheduler manually add attendees from an
existing list through the Bookings app integrated
in Teams.
Reduce no shows to maximize attendance
Notify prospective attendees of your virtual class
with meeting invites and customized email
reminders or SMS notifications. Download
attendance reports to receive a class roster.
Deliver an interactive class
Create a rich attendee experience with spotlighting,
presenter mode, a whiteboard app, breakout
rooms, and more, for real-time audience
participation without compromising privacy on a
HIPAA-compliant platform.
OUTCOMES
A study conducted by Forrester Consulting* found that:
4 hours
Microsoft Teams users save 4 hours per week from improved collaboration and
information sharing.
45 mins
Microsoft Teams saves users 45 minutes per week collaborating with colleagues.
17.7%
Decision makers improve their time-to-decision by 17.7%.
832%
Organizations using Microsoft Teams have seen improved ROI of 832% over 3 years.
*Source: The Total Economic Impact™ of Microsoft Teams, April 2019, a commissioned study conducted by Forrester Consulting, based on a standard
5,000-user organization over the course of 3 years.
Virtual classes with Bookings in action
Calendar view of a virtual class in Bookings Add services and assign staff in Bookings
1
Set up and
schedule a
virtual class
Use Bookings in Teams to create a virtual class based on your industry and topic, and schedule recurring or
one-off classes with the option to create custom fields or questions and collect information on repeat
attendees.
Create a group class, add a new service related to your healthcare specialty, set a maximum number of
attendees, or include optional pricing with Bookings.
Assign staff to your class and easily switch between calendars in Bookings with an option to filter by staff
role and services.
Optimize your class calendar with Bookings through web-based integration with Outlook and a gain a
unified view across multiple staff members’ calendars and availability.
2
Sign-up
virtual class
attendees
Leverage one of the following customizable sign-up options in Bookings to best meet your needs:
1. Enable self-service, web-based scheduling via a sign-up portal so attendees receive and can share a
link to the class.
2. Allow a scheduler to make manual bookings with existing rosters and access attendee lists and
contact information in the Bookings mobile app.
3. Use Bookings APIs to make the appointment so calendar owners and organizational admins can define
and customize appointment details.
3
Hold the
virtual class
Use email reminders and SMS notifications in Bookings to maximize attendance and track no-shows.
Attendees can easily join your virtual class from a mobile device or on the web. For an optimal experience
we recommend using Teams, a HIPAA compliant platform.
Hold interactive classes that allow for custom content and video views and include features such as
multiple speaker spotlight, various presenter modes, polling, the whiteboard app, attendee chat, Q&A,
and breakout rooms so large classes can be divided into smaller groups.
Conduct a tension free meeting with host controls that allow admins to remove attendees from class,
disable chat, or mute all.
Ask attendees to join the virtual class with first name or initials only for privacy and anonymity.
Download an attendance report in Bookings for a class roster with timestamps of when attendees joined.
Learn more
Learn how to create and
manage a virtual class in
Bookings, step-by-step >
Learn about privacy, security,
and compliance in Microsoft
Teams >
Learn more about getting
started with Microsoft
Bookings >
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