ISSUANCE OF SEAFARER'S IDENTIFICATION AND RECORD

Draft as of 15 January 2015

Issuance of SIRB….. page1 of 8

ISSUANCE OF SEAFARER’S IDENTIFICATION AND RECORD BOOK (SIRB) (NEW/RE-ISSUANCE/ON-SITE/ON-BOARD)

Schedule of Availability of Service:

Daily, from Monday to Friday

8:00 AM – 6:00 PM without noon break

Who may avail of the service:

Filipino Citizen,18 years of age except for cadet applying for issuance of SIRB for shipboard apprenticeship training who must be at least 16 years of age.

Ship officers, ratings, cadets, service providers, company representatives and fishing vessel personnel who are engaged in any capacity onboard a

Philippine-registered ship 35 GT and above.

Any Filipino seafarer who intends to be engaged in any capacity onboard any foreign-flagged ship.

Exemption:

1. Seafarers onboard warships/naval vessels/naval auxiliaries

2. Fishermen onboard fishing vessels regardless of tonnage engaged in domestic fishing operation.

In the case of personnel onboard ships not engaged in commercial activity, the SIRB shall be optional.

What are the requirements:

NOTE: The ORIGINAL COPY of the document and ONE (1) PHOTOCOPY of the enumerated requirements must be presented when applying for the

issuance of SIRB.

NEW APPLICANT:

1. Birth Certificate on Security Paper (SECPA) or Passport

2. Valid NBI Clearance

3. Valid Basic Safety Training (BST) or Basic Training (BT) Certificate; and

4. Official Receipt of Basic Safety Training (BST) or Basic Training (BT) Course

Draft as of 15 January 2015

Issuance of SIRB….. page2 of 8

Note: Cadets who wish to wear the shoulder board must submit their Transcript of Records (TOR) or if not available, Certification from the school duly

signed by the school Registrar,as proof of their enrollment in maritime course.

RE-ISSUANCE OF SIRB (REGULAR SEAFARERS)

1. Original SIRB;

2. Valid NBI Clearance and

3. Basic Safety Training (BST)or Basic Training (BT) Certificate

Note: Applicants who hold Basic Safety Training (BST) certificates issued beyond five (5) years as of date of filing of application for re-issuance must

present photocopy of sea service (embarkation and disembarkation) duly reflected in their SIRBs. Sea service must be of at least one (1) year

acquired within five (5) years from the date of issuance of said Certificate or from the date of last disembarkation. In the absence of sea service

in their SIRBs, Certification of sea service duly signed by authorized company representative.

RE-ISSUANCE OF SIRB FOR SHIP OFFICERS

1. Original SIRB;

2. Valid NBI Clearance

3. Basic Safety Training (BST) or Basic Training (BT) Certificate;

4. PRC ID/License or Board Certificate;

Note: Applicants who hold Basic Safety Training (BST) certificates issued beyond five (5) years as of date of filing of application for re-issuance must

present photocopy of sea service (embarkation and disembarkation) duly reflected in their SIRBS.Sea service must be of at least one (1) year

acquired within five (5) years from the date of issuance of said Certificate or from the date of last disembarkation. In the absence of sea service

in their SIRBs, Certification of sea service duly signed by authorized company representative.

LOST OR DAMAGED SIRB (REGULAR SEAFARERS)

1. Valid NBI Clearance

2. Valid Basic Safety Training (BST) or Basic Training (BT) Certificate; and

3. Duly Notarized Affidavit of Loss or Damage

4. Certification of sea service duly signed by the authorized company representative

Draft as of 15 January 2015

Issuance of SIRB….. page3 of 8

LOST OR DAMAGED SIRB (SHIP OFFICERS)

1. Valid NBI Clearance

2. Valid Basic Safety Training (BST) or Basic Training (BT)Certificate

3. Duly Notarized Affidavit of Loss or Damage;

4. PRC License or Board Certificate;

5. PRC I.D. for Licensed Officers;

6. Certification of sea service duly signed by the authorized company representative

ON-BOARD APPLICATION

1. Letter request from the Company/Agency:

2. Approved POEA employment contract;

3. Crew list duly signed by the Master;

4. Clearance from the MLAO as to monetary obligation;

5. Affidavit by the seafarer and confirmation by the Master;

6. Latest passport size photograph

7. Valid NBI Clearance of the liaison officer or authorized company representative

8. Photocopy of the following:

For Regular Seafarers:

 Photocopy of SIRB:

 Valid Basic Safety Training (BST)or Basic Training (BT) Certificate

For Ship Officers:

 Photocopy of SIRB;

 Valid Basic Safety Training (BST) or Basic Training (BT) Certificate;

 PRC ID/ License orBoard Certificate ;

Duration:

Regular Applications - The next working day

Expedite Applications - Within four (4) hours

Draft as of 15 January 2015

Issuance of SIRB….. page4 of 8

Processing Fee:

Regular application - P 800.00

Expedite application - 1,500.00

How to Avail of the Service:

Step

Applicant/Client

Service Provider

Duration of

Activity

(Under Normal

Circumstances)

Person in

Charge

Fees

Form

Secures security pass

security pass

10 seconds

Guard on duty

Secures individualnumber

and application form

For applicants availing of the

Online Appointment System

(OLAS), no need to secure

individual number, please

proceed directly to the

Evaluator under Step 3

Providesnumber and

application form

5 minutes

Officer of the Day

Applicant

number and

Application

Form

Fills out Application Form and

prepare necessary

documents

Proceeds to the Evaluator

andwait for the number to be

called

Submits duly filled up

application form andcomplete

documentary requirements

Requests Applicant to log in

the Evaluator’s Logbook

2 minutes

Sr. MIDS/MIDS II /

MIDS I

Application

Form and

complete

Draft as of 15 January 2015

Issuance of SIRB….. page5 of 8

Evaluates and checks

completeness / qualifications

of documentary

requirements.

10 minutes

Sr. MIDS/MIDS II /

MIDS I

documentary

requirements

If complete, prepares and

issues the Authority to

Accept Payment (ATAP).

If not complete, returns

documentary

requirements to applicant

for completion.

Proceeds to the Cashier

Present ATAP

Pays the corresponding

amount of processing fee

Receives payment from

applicant and issues

corresponding Official

Receipt (OR)

10 minutes

Cashier

New/Re-issuance

P800.00 – regular

P1,500.00-

expedite

Replacement of

lost SIRB:

P1,500.00– 1

time

Succeeding

issuance – double

the cost of the last

issuance

ONBOARD –

P1,500.00

ON SITE –

P1,500.00

Application

form, ATAP

Indicates OR Number and

amount then affix signature

on Application Form.

Cashier

Proceeds to image capturer

for digital image capturing

(Applicants queue and called

on a first come, first serve

basis)

Captures image of the

Applicant

5 minutes*

Sr. MIDS / MIDS II

/ MIDS I / Clerk

Duly filed up

and evaluated

application form

with

corresponding

documentary

Draft as of 15 January 2015

Issuance of SIRB….. page6 of 8

Submits application form

together with the OR.

Waits for the stamping of

schedule of release at the

back of the OR

Stamps date of release at

the back of the OR

Advises applicant to return

and claim his/her processed

SIRB on the date indicated in

the OR

25 seconds

requirements

and OR

Encodes data into computer.

15 minutes*

Sr. MIDS / MIDS II

/ MIDS I / Clerk

If the Applicant is not in the

watchlist, generates/prints

sticker and assigns SIRB

Booklet then forwards to

the Reviewer.

5 minutes*

Sr. MIDS / MIDS II

/ MIDS I / Clerk

If the Applicant is in the

watchlist, forwards

application to Legal

Service (LS) for clearing.

Instructs applicant to

proceed to LS.

Once the applicant is cleared

by LS, the applicant will return

to the Evaluator for processing

of his/her application.

5 minutes*

Sr. MIDS / MIDS II

/ MIDS I / Clerk

Comes back on the

releasing date of his/ her

SIRB

Sr. MIDS / MIDS II

/ MIDS I / Clerk

Releasing of

regular

applications is on

the next working

day with the

following scheme:

Regular

application filed in

the morning will

be released in

the morning (AM)

of the next

working day while

those filed in the

Draft as of 15 January 2015

Issuance of SIRB….. page7 of 8

afternoon will be

released also in

the afternoon

(PM) of the next

working day.

Expedite

application will be

released within

the day of

application

Reviews sticker, Application

and documentary

requirements.

5 minutes*

Chief MIDS /

Supvg. MIDS / Sr.

MIDS

If the Application is error

free, affixes initials on

Application and Sticker.

2 minutes*

Chief MIDS /

Supvg. MIDS / Sr.

MIDS

If the Application is with

error, refers Application to

Encoder for correction.

2 minutes*

Chief MIDS /

Supvg. MIDS / Sr.

MIDS

If the Application is with

deficiency, place in the

hold box and advise the

applicant through text

message or telephone call

about the deficiency and

the action to be taken

3 minutes

MIDS II/ MIDS I/

Clerk

Laminates sticker then

forward to Releasing Clerk

2 minutes*

Clerk

Presents OR as claim stub

for SIRB

Issues Sticker/SIRB to

Applicant for proofreading.

2 minutes

Clerk

Proofreads Sticker/SIRB

If Sticker/SIRB is error free,

attaches Sticker to SIRB

then laminate.

5 minutes

Clerk

Draft as of 15 January 2015

Issuance of SIRB….. page8 of 8

If Sticker/SIRB is with error,

endorses Application to

Reviewer for correction.

5 minutes

Clerk

Receives SIRB and signs in

the releasing logbook.

Dry-seals and releases

SIRB.

2 minutes

Clerk

END OF TRANSACTION

* - processing time does not include queued applications.