AIDRM VSP 01-2018 Page 1 of 11
ARKANSAS STATE VEHICLE
SAFETY PROGRAM
January 2018
ARKANSAS INSURANCE DEPARTMENT
Risk Management Division
1200 West Third Street
Little Rock, Arkansas 72201
Phone: 501-371-2690 Fax: 501-371-2842
Email: insurance.risk.management@arkansas.gov
www.insurance.arkansas.gov
ARKANSAS STATE VEHICLE SAFETY PROGRAM
January 2018
AIDRM VSP 01-2018
Page 2 of 11
I. PARTICIPATION IN THE VEHICLE SAFETY PROGRAM (VSP)
A. All State agencies participating in the Arkansas Multi Agency Insurance Trust Fund Vehicle
Insurance Policy shall participate in the Arkansas State Vehicle Safety Program.
B. All drivers operating a state vehicle or private vehicle on State Business shall participate in the
Arkansas State Vehicle Safety Program.
II. AUTHORIZATION TO OPERATE STATE VEHICLES AND PRIVATE VEHICLES ON
STATE BUSINESS
A. All drivers must maintain a valid driver’s license in accordance with the requirements of all
applicable Arkansas State Laws. State Agencies should contact the Department of Finance and
Administration-Revenue Division-Office of Driver Services (DFA-ODS), to determine the
specific license that is required for the operation of each motor vehicle type and the license
requirements for non-resident drivers. Contact information is provided on Page 11.
B. All drivers must complete and sign the VSP-1 Authorization to Operate State Vehicles and
Private Vehicles on State Business on Page 5. All drivers should be provided with a copy of the
VSP-1 and the Driving Safety Tips on Page 10.
C. State Agencies shall maintain copies of form VSP-1 for each of their authorized drivers.
1. All driver names and license numbers shall be entered into the (SVS) system by the
authorized Agency VSP Contact Person for each agency participating in the Arkansas
State Vehicle Safety Program. Access to driving records for resident drivers will be
provided through the SVS System (State of Arkansas website) through Information
Network of Arkansas at http://www.arkansas.gov/svs
2. Contact information for Information Network of Arkansas is provided on Page 11.
The original notarized VSP-4 Agreement on Page 8 and the VSP-3 Agency VSP Contact
Person Information on Page 7 must be returned to the Office of Driver Services before a
user name and password will be issued to the Agency VSP Contact Person allowing
access to driving records through the website. Agencies will be notified by email on a
weekly basis of any change in status of a current driver and the status of new drivers.
VSP-3 and VSP-4 must be re-filed upon any change of Agency Director or Agency VSP
contact person.
3. Driving records for non-resident drivers may be obtained by the Agency VSP
Contact Person sending form VSP-2 Authorization to Obtain Traffic Violation Record on
Page 6 to the DFA-ODS. DFA-ODS contact information is provided on Page 11. Non-
resident drivers should also complete VSP-1 for their agency records. VSP-2 must be
faxed to (501) 682-2075 every six months to DFA-ODS.
D. Administrative action is required as follows for points assessed by the Office of Driver
Services for convictions of moving traffic violations. Please refer to VSP-5 on Page 9 for
documentation of Administrative Action for compliance of this section:
ARKANSAS STATE VEHICLE SAFETY PROGRAM
January 2018
AIDRM VSP 01-2018
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1. Drivers Who Have Accumulated 10 Through 13 Points On Their Current
Traffic Violation Report - Authorization to drive on state business shall be reviewed by
the Agency Director. It is recommended that the driver be required to complete a
Defensive Driving course approved by Agency Director. (The Agency Director refers to
the employee’s agency director.)
2. Drivers Who Have Accumulated 14 Through 17 Points On Their Current
Traffic Violation Report - Authorization to drive on state business shall be suspended
for no less than five (5) working days. Authorization shall be reinstated only after
evaluation and approval by the Agency Director. A Defensive Driving Course approved
by Agency Director must be completed within sixty (60) days after the suspension began
with written confirmation of course completion sent to Agency Director. (See item 6 for
exceptions)
3. Drivers Who Have Accumulated 18 Through 23 Points On Their Current
Traffic Violation Report - Authorization to drive on state business shall be suspended
for no less than ten (10) working days. Authorization shall be reinstated only after
evaluation and approval by the Agency Director. A Defensive Driving Course approved
by Agency Director must be completed within sixty (60) days after the suspension began
with written confirmation of course completion sent to Agency Director. (See item 6 for
exceptions)
4. Drivers Who Have Driving Privileges Suspended Or Revoked By The Office Of
Driver Services - Shall Not Be Permitted To Drive On State Business For The
Duration Of The Suspension Or Revocation. Authorization to drive on state business
shall be reinstated only after evaluation and approval by the Agency Director, after the
duration of the suspension. Drivers with Restricted Permits May Be Authorized to Drive
on State Business as Allowed by the Restricted Permit and only with the Agency Director
approval.
5. Drivers Who Have Accumulated Over 24 Points On Their Current Traffic
Violation Report – Authorization to drive on state business shall be suspended for no
less than twenty (20) working days. Authorization will be reinstated only after evaluation
and approval by the State Insurance Commissioner. A Defensive Driving Course
approved by Agency Director must be completed within sixty (60) days after the
suspension began with written confirmation of course completion sent to Agency
Director.
6. Drivers Who Receive a Ticket for Driving While Intoxicated (DWI), Driving
Under the Influence (DUI), or any type of Driving Without a License – Authorization
to drive on state business shall be suspended for drivers who receive a TICKET for
Driving While Intoxicated (DWI), Driving Under the Influence (DUI), or any type of
Driving Without a License. Authorization may be reinstated only after evaluation and
approval by the State Insurance Commissioner. A Defensive Driving Course approved by
Agency Director must be completed within sixty (60) days after the suspension began
with written confirmation of course completion sent to Agency Director.
ARKANSAS STATE VEHICLE SAFETY PROGRAM
January 2018
AIDRM VSP 01-2018
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III. REPORTING ACCIDENT AND TRAFFIC VIOLATIONS
A. State Agencies are responsible for reporting all claims and accidents immediately to:
BXS Insurance Services
Monday through Friday 8:00AM to 4:00PM Accident and Claims Reporting:
501-664-7705
After Hours Accident and Claims Reporting:
501-664-9252
B. Drivers must report ALL accidents and incidents while operating a State vehicle and/or
driving on State business, in any vehicle, immediately to the State Agency. The State Agency
must immediately report all accidents to the BXS claims office. The driver must also report all
accidents immediately to the BXS claim office listed above, if the State Agency offices are
closed. This includes rented vehicles and private vehicles used on official State business trips.
C. Drivers, or their State agency representative, are advised to comply with the Department of
Finance and Administration Operating Rules and are reminded to complete the Arkansas Motor
Vehicle Accident Report Form (SR-1) where applicable.
IV. AGENCY RECORDS
Agency records for the Vehicle Safety Program are subject to audit by the Risk Management
Division.
V. DEFENSIVE DRIVING CLASSES
A. A Defensive Driving Course approved by the Agency Director must be completed within
sixty (60) days after the suspension began, in accordance with Section II. D., and provide written
confirmation of course completion to the Agency Director.
B. Drivers who have had an at-fault accident must attend a Defensive Driving Class within sixty
(60) days following the occurrence with written confirmation of course completion sent to
Agency Director.
VI. DRIVERS WHO ARE NOT STATE EMPLOYEES
This Safety Program shall apply to any driver who is not a State employee who operates a State
owned motor vehicle.
VII. ADDITIONAL RULES
State Agencies may impose additional or more stringent requirements than those included in the
State Vehicle Safety Program.
VIII. STATE OF ARKANSAS TRAVEL REGULATIONS
State Agencies are advised to comply with the current State of Arkansas Travel Regulations as
promulgated by the Chief Fiscal Officer of the State in accordance with A.C.A §19-4-901.
IX. ASSESSMENT OF POINTS
All point values are assigned by Department of Finance and Administration-Office of Driver
Services (DFA-ODS) for applicable convictions of moving traffic violations and subject to
change. Please check with DFA-ODS for the most current schedule. DFA contact information is
provided on page 11.
ARKANSAS STATE VEHICLE SAFETY PROGRAM
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AIDRM VSP 01-2018
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VSP-1
AUTHORIZATION TO OPERATE
STATE VEHICLES AND PRIVATE VEHICLES ON STATE BUSINESS
The following must be completed and signed before authorization to drive on state business
is granted:
Agency Code/Name:
Driver:
Last Name First Name Middle Initial
Date of Birth: Personnel #:
Drivers License Number:
Initial Each of The Following:
___ I understand that as permitted by A.C.A. § 27-50-906 (6)(A), the Office of Driver Services
will notify my employer each time a new violation is added to my driving record. I also
understand that my employer has access to my driving record through the SVS System
(State of Arkansas Website) through Information Network of Arkansas.
___ I understand that because of my driving record I may not be permitted to drive on State
business.
___ I will participate in all required Defensive Driving Classes.
___ I will report all accidents and incidents that occur on state business to my employer
immediately and to BXS Insurance claim office at 501-664-9252 (see Section III A).
___ I have received the Driving Safety Tips handout provided by my employer.
___ I understand that I must maintain liability coverage, as required by State Law, on
private vehicle(s) that I drive on State business.
___ I pledge to end distracted driving including but not limited to, use of a “handheld wireless
telephone” while operating a motor vehicle, in accordance with A.C.A. §27-51-1504.
You are hereby authorized to obtain my Traffic Violation Record from the Office of Driver Services as
permitted by A.C.A. § 27-50-906 and A.C.A. § 27-50-908. This record shall include material normally
excluded by A.C.A. § 27-50-802.
Signature of individual appearing below shall constitute consent for the release of such records to the
State agency named on this form.
Driver Signature:
Date:
ARKANSAS STATE VEHICLE SAFETY PROGRAM
January 2018
AIDRM VSP 01-2018
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FOR NON-RESIDENT DRIVERS ONLY
VSP-2
AUTHORIZATION TO OBTAIN TRAFFIC VIOLATION RECORD
FROM DEPARTMENT OF FINANCE AND ADMININSTRATION,
OFFICE OF DRIVER SERVICES
Fax completed form to: (501) 682-2075
Agency Code/Name:
Agency Address:
Agency Contact Person:
Email Address:
Telephone Number:
You are hereby authorized to obtain my Traffic Violation Record from the Office of Driver Services as
permitted by A.C.A. § 27-50-906 and A.C.A. § 27-50-908. This record shall include material normally
excluded by A.C.A. § 27-50-802.
Signature of individual appearing below shall constitute consent for the release of such records to the
State agency named on this form.
Driver Signature Date
Driver Personnel #
(Print) Last Name First Name Middle Initial
Drivers License # State Date of Birth
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VSP-3
AGENCY VSP CONTACT PERSON INFORMATION
Agency Code/Name:
Agency Address:
Contact Person:
Email Address:
Telephone Number:
In order to access driving records through the SVS System (Information Network of Arkansas
Website) for the authorized drivers in your agency you must return the original notarized VSP-4
Agreement on Page 8 and the VSP-3 Agency VSP Contact Person Information on Page 7 to:
Shelia Schofield
Office of Driver Services
Department of Finance and Administration
Ragland Building, Room 1070
1900 W. 7
th
Street
Little Rock, AR 72201
501- 682-7217
Sheila.Sch[email protected]ansas.gov
ARKANSAS STATE VEHICLE SAFETY PROGRAM
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AIDRM VSP 01-2018
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VSP-4
AGREEMENT
WHEREAS, Arkansas Code Sections 27-50-900 through 27-50-1211 of Arkansas, provides that the Office of Driver Services, Revenue
Division, Department of Finance and Administration, State of Arkansas, may furnish an abstract of a drivers record as maintained by said
office, only to a person who has been authorized in writing by such driver to obtain the driver’s record; and
WHEREAS, the undersigned periodically makes numerous requests for abstracts of driver’s records in the course of the undersigned’s
business; and
WHEREAS, it is extremely expensive and cumbersome for the undersigned to duplicate and file and for the Office of Driver Services to
receive and maintain each individual written authorization signed by such drivers in order for the undersigned to obtain an abstract of the
driver’s record;
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, THE UNDERSIGNED DOES HEREBY ACHKOWLEDGE AND
CERTIFY AS FOLLOW:
(1) (A)That the undersigned represents and warrants to the Office of Driver Services that every person, on whom a request for
an abstract is made by the undersigned, shall have first given his or her consent to the release of such abstract, or
(B)That the undersigned represents and warrants to the Office of Driver Services that every person, on whom a request for
an abstract is made by the undersigned, shall be insured or an applicant of any insurer licensed to do business in Arkansas,
or its agents, employees, or contractors.
(2) That the original written authorization signed by the driver on whom an abstract is requested, or a copy of thereof, shall be
furnished by the undersigned to the Office of Driver Services upon request by the Office of Driver Services. This written
authorization is to be kept on file with your company for a five year period.
(3) If the undersigned is found to be in violation of the foregoing, the Office of Driver Services may thereafter require the
undersigned to provide individual signed releases with each abstract hereafter requested by the undersigned.
(4) The undersigned further agrees to indemnify and hold harmless the Office of Driver Services, Revenue Division, Department
of Finance and Administration, State of Arkansas, for any liabilities and/or damages caused by virtue of the undersigned’s
breach of this agreement or the provision of Arkansas Code Sections 27-50-900 through 27-50-1211 of Arkansas.
________________________________________
Agency Name / Agency Number
________________________________________
Address
________________________________________
City State Zip
________________________________________
Phone
________________________________________
Fax
________________________________________
Agency Director Name (Print)
________________________________________
Agency Director Signature
________________________________________
Title
________________________________________
Email Address
________________________________________
Date
ACKNOWLEDGEMENT
STATE OF:
COUNTY OF:
Subscribed and sworn to before me this _____________ day of ________________________________________________, 20_______.
Who proved to me on the basis of satisfactory evidence to be the person (s) who appeared before me. WITNESS by hand and official seal.
My Commission Expires: ____________________________________ ________________________________________
Notary Public
Received and filed this _____________ day of ________________________________________________, 20_______.
___________________________________________Driver Services
ARKANSAS STATE VEHICLE SAFETY PROGRAM
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AIDRM VSP 01-2018
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VSP-5
DRIVING PRIVILEGES NOTICE OF ADMINISTRATIVE ACTION
Administrative action is required as follows for points assessed by DFA – ODS according to the Arkansas
Vehicle Safety Program Item IX. Assessment of Points for convictions of moving traffic violations:
1. Drivers Who Have Accumulated 10 Through 13 Points On Their Current Traffic Violation Report -
Authorization to drive on state business shall be reviewed by the Agency Director. It is recommended that
the driver be required to complete a Defensive Driving course approved by Agency Director with
written confirmation of course completion sent to Agency Director.
2. Drivers Who Have Accumulated 14 Through 17 Points On Their Current Traffic Violation Report -
Authorization to drive on state business shall be suspended for no less than five (5) working days and will
not drive on state business in a state vehicle or any other vehicle until notified in writing that driving
privileges are re-instated. Authorization shall be reinstated only after evaluation and approval by the
Agency Director. A Defensive Driving Course approved by Agency Director must be completed within
sixty (60) days after the suspension began with written confirmation of course completion sent to Agency
Director.
3. Drivers Who Have Accumulated 18 Through 23 Points On Their Current Traffic Violation Report -
Authorization to drive on state business shall be suspended for no less than ten (10) working days will not
drive on state business in a state vehicle or any other vehicle until notified in writing that driving
privileges are re-instated. Authorization shall be reinstated only after evaluation and approval by the
Agency Director. A Defensive Driving Course approved by Agency Director must be completed within
sixty (60) days after the suspension began with written confirmation of course completion sent to Agency
Director.
4. Drivers Who Have Driving Privileges Suspended Or Revoked By The Office Of Driver Services -
Shall not be permitted to drive on State business for the duration of the suspension or revocation.
Authorization shall be reinstated only after evaluation and approval by the Agency Director. Drivers with
restricted permits may be authorized to drive on State business as allowed by the restricted permit and only
with Agency Director approval.
5. Drivers Who Have Accumulated Over 24 Points On Their Current Traffic Violation Report –
Authorization to drive on state business shall be suspended for no less than twenty (20) working days will
not drive on state business in a state vehicle or any other vehicle until notified in writing that driving
privileges are re-instated. Authorization will be reinstated only after evaluation and approval by the State
Insurance Commissioner. A Defensive Driving Course approved by Agency Director must be
completed within sixty (60) days after the suspension began with written confirmation of course
completion sent to Agency Director.
6. Drivers Who Receive a Ticket for Driving While Intoxicated (DWI), Driving Under the Influence
(DUI), or any type of Driving Without a Valid Drivers License – Authorization to drive on state
business shall be suspended for Drivers Who Receive a Ticket for Driving While Intoxicated (DWI),
Driving Under the Influence (DUI), or any type of Driving Without a License. Authorization may be
reinstated only after evaluation and approval by the State Insurance Commissioner. A Defensive Driving
Course approved by the Agency Director must be completed within sixty (60) days after the suspension
began with written confirmation of course completion sent to the Agency Director.
Administrative Action taken: ____ 1 ____2 ____3 ____4 ____5 ____6
Driver Name: __________________________________________Personnel Number________________________
I acknowledge receipt of this notification. If my driving privileges are suspended or revoked as required by
items 2, 3, 4, 5 or 6, I will not drive on state business in a state vehicle or any other vehicle until notified in
writing that my driving privileges are reinstated. Only then will I resume my driving while on state business.
Driver Signature: ___________________________________________________ Date: ________________
Supervisor Signature: ___________________________________________________ Date: ________________
Human Resources Signature: ____________________________________________ Date: ________________
Defensive Driving Course Completed Y N Defensive Driving Course Certificate Attached Y
ARKANSAS STATE VEHICLE SAFETY PROGRAM
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Form to be filed in Employee file located in Human Resources Division.
DRIVING SAFETY TIPS
∇ Observe Speed Limits and Traffic Laws – Allow sufficient time to reach your destination without
violating speed limits or traffic laws.
∇ Seat Belts – Each driver and all passengers in any motor vehicle operated on State official business
are required by law to wear a properly adjusted and fastened seat belt. Statute: § 27-37-702
∇ Handheld Wireless Telephone – “A driver of a motor vehicle shall not use a handheld wireless
telephone for wireless interactive communication while operating a motor vehicle”, in accordance
with A.C.A. § 27-51-1504. Communicating on the phone takes your attention away from driving,
making you less likely to notice hazardous situations.
∇ Backing Crashes – Most backing accidents are preventable. Whenever possible, park your vehicle
where backing is not required. Know what is beside and behind your vehicle before you begin to
back. Back slowly and check both sides as well as the rear as you back. Continue to look to the rear
until the vehicle has come to a complete stop.
∇ Intersection Crashes – When approaching and entering intersections, be prepared to avoid crashes
that other drivers may cause. Take precautions to allow for the lack of skill or improper driving
habits of other drivers. Potentially dangerous acts include, but are not limited to, speeding, improper
turn movements, and failure to yield the right of way.
∇ Weather Related Crashes – Rain, snow, fog, sleet or icy pavement increase the hazards of driving.
Slow down and be especially alert when driving in adverse conditions. Discontinue use of cruise
control in wet or icy road conditions.
∇ Passing Crashes – When you pass another vehicle, look in all directions, check your blind spots, and
use your signal. As a general rule, only pass one vehicle at a time.
∇ Rear End Crashes – The driver can prevent rear-end collisions in spite of abrupt or unexpected stops
of the vehicle ahead by maintaining a safe following distance at all times. Most crashes can be
avoided by maintaining the “four second rule” and following the vehicle ahead at a distance that
spans at least four seconds. The following distance should be increased when driving in adverse
conditions.
∇ Security – State vehicles shall be locked whenever they are unoccupied.
∇ Engines – The engine of a State vehicle shall always be turned off before the driver exits the vehicle.
ARKANSAS STATE VEHICLE SAFETY PROGRAM
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CONTACT INFORMATION
Questions regarding the Vehicle Safety Program and the Free Defensive Driving Course should
be directed to:
Risk Management Division
Arkansas Insurance Department
1200 W. Third
Little Rock, AR 72201-1904
Ph.: 501-371-2690
Fax: 501-371-2842
For additional copies of the Vehicle Safety Program go to the Risk Management webpage:
http://www.insurance.arkansas.gov/risk.htm
Questions regarding driving records should be directed to:
Shelia Schofield
Department of Finance and Administration
Office of Driver Services
Ragland Building, Room 1070
1900 W. 7
th
Street
Little Rock, AR 72201
Phone number: (501) 682-7217
Questions regarding Login information to the SVS System should be directed to:
Information Network of Arkansas
425 W. Capitol Ave.
Metropolitan Tower, Suite 1620
Little Rock, AR 72201
501-324-8900
