Online Annual Report Instructions – All Profit types Washington Secretary of State 12.2022
Corporations & Charities Division
Physical/Overnight address:
801 Capitol Way S
Olympia, WA 98501-1226
General contact information:
sos.wa.gov/contactinfo
Annual Report: Profit Business Entity – Online Instructions
Purpose: Instructions for submitting an Annual Report online. An Annual Report is due by the expiration date, which is
last day of the month in which the business was first formed. An Annual Report may be filed within 180 days before the
expiration date.
If you experience any problems or have questions while using the online filing system, please contact the Corporations
and Charities division using the information available on the Contact Us page
• Visit our Corporations and Charities Filing System landing page and select one of two options to file:
o Option 1: Utilize one of the two Express Annual Report options on the landing page. Please note, the
filed stamped records are only accessible through a public search of the business’s filing history or via a
search option in a User account.
o Option 2: Log-in to your CCFS account
• Once logged in, select “Business Maintenance Filings” from the navigation bar on the left side, then select
“Annual Report”. Search for your business by entering your UBI number or Business Name, then select the
“Search” button.
• Select the desired business from the business search results then select the “Continue” button. The page will
advance to the online Annual Report to be completed
• Once the required fields are completed and desired updates have been made, select “Continue” to advance to
the review page. Confirm the information is accurate, then select “Add to Cart”.
• At the shopping cart, there is the option to select a maximum of five submission items at once. Once the
submission item(s) are selected, select the “Checkout” button.
• Confirm the selected item(s), then select “Proceed to Checkout” button. Filing fees for the selected item(s) will
be calculated automatically when they are added to the cart. Annual Reports are not charged an additional
processing fee when submitted using the online system.
• On the checkout page, enter the required payment information and select the “Place your Order” button.
• After placing the order, the Annual Report will complete automatically, or if an upload was added to the filing,
the Annual Report will require review by the Secretary of State staff. When the Annual Report is successfully
filed, the confirmation letter and file stamped documents will be available in the user account’s “Notices and
Filed Documents” folder.
o If the Annual Report was filed using one of the Express Annual Report options (no log in), the file
stamped document will be available to the user upon completion, or through a public search of the
business’ filing history.
Online Annual Report Instructions – All Profit types Washington Secretary of State 12.2022
Corporations & Charities Division
Physical/Overnight address:
801 Capitol Way S
Olympia, WA 98501-1226
General contact information:
sos.wa.gov/contactinfo
Annual Report modules
Business Information: This reference section reflects the information that is currently recorded for the business. Fields
to edit the information will follow.
Registered Agent: The Registered Agent information can be edited or replaced entirely.
• To edit the current Registered Agent information, select the edit icon under “Action” in the Registered Agent
section and edit the information as needed. An email address for the registered agent is required.
• To replace the Registered Agent, select the trash can icon under “Action” in the Registered Agent section, then
select the appropriate Registered Agent type and search for the person or entity name, if prompted.
o For a Commercial Registered Agent Search: Select the agent from the results and select the “Select
Agent” Button.
o For a Non-Commercial Registered Agent Search: To ensure accurate information is recorded, select “Add
New Agent” even if search results appear. Then enter the email address, and Washington State street
address for the appointed agent. A phone number and Washington State mailing address (if different
than the street address) can be provided but are not required.
Principal Office: This is the place where the business’ records are kept. If data is prepopulated, review for accuracy and
update as needed. An email address is required for the Principal Office.
Governors: List the current individuals and/or businesses responsible for governing the business. If data is prepopulated,
review for accuracy, and add, remove, or edit governors as needed.
• To remove a governor, select the trash can icon under “Actions” in the governor list.
• To add additional governors, select the governor type (individual or entity), then enter the person or business’
name, then select the “Add Governor” button. Business entity names should not include an individual name.
Added governors will be displayed in the governor list below the data entry fields.
Nature of Business: If data is prepopulated, review for accuracy and update as needed. Standard selections are available
in the drop-down list, or check “other” to unlock the text box and enter a brief description of the nature of business.
Effective Date: A future effective date will delay the updates to the business’ record until the date provided. If the date
is after the expiration date, the business will be issued a delinquency notice as part of the automated notice process. To
update the business’s record immediately upon completion, select “Date of Filing.”
Controlling Interest: This section is required by the Department of Revenue. All answers are initially defaulted to “No”.
Review for accuracy and change the answers to “Yes” if applicable. If the question to 1 AND 2a, are “Yes” you must
report a Controlling Interest Transfer to Return per RCW 82.45.220. Indicate by checking “Yes” or “No” in question 3 if
the documentation has been filed with the Department of Revenue. For more information about Controlling Interest,
contact Department of Revenue by visiting https://www.dor.wa.gov/taxes-rates/other-taxes/real-estate-excise-tax.
Return Address for this Filing: If provided, the confirmation email and/or letter regarding this specific filing will be sent
to the email and/or mailing address provided in this section. Confirmation is also sent the Registered Agent’s email
and/or mailing address.
Online Annual Report Instructions – All Profit types Washington Secretary of State 12.2022
Corporations & Charities Division
Physical/Overnight address:
801 Capitol Way S
Olympia, WA 98501-1226
General contact information:
sos.wa.gov/contactinfo
Upload additional documents: This section is used to upload additional documents if needed. The Office does not
record meeting minutes, ownership information, operating agreements, bylaws, and other internal governance
documents. If provided, these items will be removed from the record before completion. Uploading documents will
delay the acceptance of the annual report until it can be reviewed in-office.
Authorized Person: Provide the first and last name of the authorized person submitting the Annual Report. Then select
the checkbox next to “This document is hereby executed under penalty of law and is to the best of my knowledge, true
and correct.”
